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Fee Refund Policy

Note: This refund policy complies with the mandated changes in Title V, Section 41802, of the California Code of Regulations, and supersedes any other published fee refund explanations to the contrary.

How Refunds Are Calculated

  • To qualify for a full refund of mandatory campus fees, and nonresident tuition if applicable, all courses must be dropped through the online registration process prior to the first day of the academic term.
  • Resident students who drop some but not all units on or before the last day of the drop period, changing their enrollment status from over half-time units to half-time units or less, will be entitled to a refund of the resulting reduction in the State University fee plus half of any college based portion of the campus academic fee. For fall, winter, and spring terms, half-time units is 6 units. Refunds for summer term are dependent upon the summer fee structure which can vary from over half-time units/half-time units or less to a per unit fee. Please view the Fee Payment Schedule for the current summer fee structure. Note: drop period does not include Late Appeal.
  • Nonresident students who drop some but not all units on or before the last day to drop will be entitled to a refund of the applicable difference in tuition. If the dropped units changes enrollment status from over half-time units to half-time units or less, nonresident students will also be entitled to a refund of the resulting reduction in the State University fee plus half of any college-based portion of the campus academic fee. For fall, winter, and spring terms, half-time units is 6 units. Refunds for summer term are dependent upon the summer fee structure which can vary from over half-time units/half-time units or less to a per unit fee. Please view the Fee Payment Schedule for the current summer fee structure. Note: drop period does not include Late Appeal.
  • For terms 4 weeks or longer, beginning with the first day of the academic term, students who drop all courses prior to the end of the drop period or who officially withdraw up through the sixty percent point in the academic term shall be entitled to a pro-rata refund of mandatory campus fees, and nonresident tuition if applicable. After the sixty percent point in the academic term, a student is not entitled to any refund of tuition and mandatory fees. The length of the academic period is calculated from the first day of the academic term through the last final exam day of the term, including weekends but excluding any breaks of five (5) days or more.
  • For terms or courses of less than four (4) weeks, a student registered for a term or course of less than four (4) weeks shall not be entitled to any refund of tuition and mandatory fees if the student fails to either drop the courses or cancel registration prior to the first day of instruction.

How Often Refunds Are Calculated

  • Registration fee refunds, and tuition refunds if applicable, resulting from a full drop BEFORE the term begins or from a partial drop in units during the drop period are credited to the student’s Cal Poly account within 5 days.
  • Pro-rated registration fee refunds, and tuition refunds if applicable, resulting from a full drop on or after the first day of the term are credited to the student’s Cal Poly account within 7 business days after the end of the drop period. Registration fee refunds, and tuition refunds if applicable, resulting from a withdrawal are credited to the student’s Cal Poly account within 5 business days after the Records Office posts the withdrawal date.

How Refunds Are Disbursed

Once a refund of registration fees or other fees is credited to the student’s account, it is treated in the following manner:

  1. The credit shall be first applied toward any required return of student financial aid funds that have been received by the student or on his/her behalf from federal, state, institutional, or external sources that were conditioned on the student’s enrollment.
  2. Any remaining credit available after item (1) above will be applied to other charges owed to the University.
  3. The student concurs that the balance of any credit after the application of (1) and (2) above shall remain as a credit on the student’s account. The student may request a refund of the credit by applying at the Student Accounts Office, Administration 211, or downloading, completing and submitting the STUDENT INFORMATION section of the Refund Request Form. A processing fee of $5.00 may be deducted from the refund amount.