Coronavirus Information from Administration & Finance

A&F COVID-19 Information

Throughout this COVID-19 pandemic many Cal Poly community members remain working, whether that be on campus or remotely, to ensure that essential operations of the university continue to function and to make sure that all students, faculty and staff have a safer environment in which to teach and learn. This page will serve as a hub of information and links to guide staff, on and off campus, to pertinent material and helpful resources during this time.

Fall Work Plan

The Fall Work Plan - Return to Work Protocols for COVID-19 provides guidance for staff and faculty during fall quarter and offers direction for staffing options, trainings, forms, checklists and more. This information was put together to help campus departments and units prepare for a hybrid start to the academic year.

Staff walking down stairs social distancing and wearing masks

Ongoing Employee Testing

The ongoing testing that is required for students living on campus and coming to campus for in-person classes, to work or to access other services is now available to Cal Poly State, ASI and Cal Poly Corporation employees. The university is strongly encouraging any faculty teaching face-to-face classes, or staff member working on campus to take advantage of this free service and make an appointment.

Student getting a tempature check

Personal Protective Equipment (PPE)

Cal Poly is providing every campus community member with a face covering and face shield. Face coverings must be worn in public buildings on campus. It is asked that all campus community members practice preventative measures to keep each other healthy, such as washing hands frequently, covering coughs, staying home when sick and getting a flu shot.

Staff member wearing at mask at his desk while talking on the phone and taking notes

Health and Wellbeing

Taking preventative measures such as wearing a face covering, keeping a physical distance and washing your hands, as well as monitoring your health and staying home if you are feeling unwell, will help protect the safety of the entire campus community.

Person washing their hands in a sink
Learn more about protecting your health and well-being while living or working on campus
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Campus Safety Enhancements

In preparation for a hybrid fall quarter Facilities worked diligently on a variety of tasks including, developing signs to support and promote appropriate physical distancing and creating a cleaning and disinfecting matrix by hazard level to installing 87 sink dividers at the Sierra Madre Residence Hall.

For more information on what Facilities is doing to create a safer campus
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COVID-19 Related Leave and Pay Programs

Every Cal Poly employee has been affected by this pandemic and Human Resources (HR) has worked to ensure that they have what they need to get through. HR has information on COVID-19 Related Leave and Pay Programs, including the CSU Paid Administrative Leave, Temporary Paid Leave and Families First Coronavirus Response Act.

Bicyclist cruising along a bike path on campus
For more information on what HR is doing to create a safer campus
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Employee Assistance Program

The Employee Assistance Programs are available to all Cal Poly employees and their family members to help with professional as well as personal challenges. These programs provide individual solution-oriented personal issue resolution, over the phone counseling, life management services, and other resources aimed at assisting members with a variety of issues.

Staff member wearing a mask behind a sheet of plexy glass
For more information on Employee Assistance Programs
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Working Remotely

Working Remotely Toolkit

These toolkits cover a range of remote-working topics, including getting settled, setting up your remote work station, digital communication and setting healthy boundaries and habits. With on-demand courses, articles, podcasts, checklists and books, these toolkits provide information, action items, and tips to implement to gain confidence in teleworking.

Telework Forms

In order to conform to the shelter-at-home orders from San Luis Obispo County and the Governor, telecommuting and working from home remain strongly encouraged when practical until further notice. However, the university remains open and essential employees are required to be on campus to ensure continuity of campus operations. Employees with a telework arrangement must be engaged in tasks related to their daily Cal Poly responsibilities. Department heads and managers should be in regular contact with these employees, providing appropriate guidance and engagement.

If you are a manager, please review the telecommuting guidelines and COVID-19 telecommuting agreement at: https://afd.calpoly.edu/hr/forms.

Staff member wearing a mask while adjusting his monitor
For more information on these toolkits
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Parking

All public safety and security services to the campus have maintained a 24-hour presence with support from dispatch communications. Services are available by calling Ca Poly Police dispatch at 805-756-2281. The Lobby remains open 24/7 for police assistance by utilizing the lobby phone for direct contact with a police dispatcher. To ensure that all resident students have convenient, and safe access to transportation, first-year students can bring a personal car to campus.

An aerial view of a parking lot on campus
For more information on what Public Safety is doing to create a safer campus
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Travel Restrictions & Process

Cal Poly has prohibited all non-essential international and domestic travel for all faculty, staff, students and its auxiliary organizations, including Cal Poly Corporation, Associated Students Inc. and Cal Poly Foundation through June 30, 2021.

Authority has been given to the university president to approve exceptions to the travel suspension when there are compelling reasons that support the academic and co-curricular mission of the campus ("essential travel"). All travel must be approved prior to booking a trip or committing funds.

Mail Distribution

SBS-Distribution Services is continually reassessing operational plans in light of all current events, specifically regarding COVID-19 procedures and campus essential need. Our focus will be on maintaining essential needs to campus while minimizing on-campus exposure to employees.

Given the evolving nature of the COVID-19 response, our hours and procedures are subject to change. We will do our best to notify the campus with any changes prior to implementation.

Campus mailboxes

Campus Events

In response to Governor Newsom’s directive, and San Luis Obispo County Public Health Department, Centers for Disease Control and Prevention, CAL OSHA and California State University recommendations, the below event protocols are in place until further notice. On Aug. 7, 2020, Governor Newsom released the COVID-19 Industry Guidance for Institutions of High Education. For full details, please read COVID-19 INDUSTRY GUIDANCE: Institutions of Higher Education.

Two students social distancing while wearing PPE

Payments and Procurement

To assist in this new remote working and learning environment, Strategic Business Services (SBS) would like to offer a few tips and Frequently Asked Questions about Payments and Procurement to help alleviate burdens and streamline your department’s operations in these areas.

Service Hours

During this time of transition departments within Administration & Finance are maintaining a variety of schedules to support campus operations and students. Most departments within Administration & Finance are operating virtually. Staff continue to work remotely and are available via email, telephone and Zoom, as appropriate. Due to the reduced on-campus population and out of an abundance of caution, departments have limited in person service hours to the minimum required to maintain campus operations. These are listed below:

Office of the Vice President:

Staff will be on-campus Monday through Thursday from 9 am to 3 pm to assist students or faculty with questions.

University Cashiers:

Campus deposits can be dropped off at the Cashier’s Office Drop Box Monday through Friday.

Cal Poly Police Department:

Safety and security services to the campus will maintain 24/7 with support from dispatch communications. The Lobby remains open 24/7 for police assistance by utilizing the lobby phone for direct contact with a police dispatcher.

Facilities Management and Development:

Limited staff will be available Monday through Friday from 7:30 a.m. to 4 p.m. to assist with phone calls, walk-ins and work orders.

Distribution Services:

Delivery of mail and package services will continue daily starting at 9:30 a.m. unless a hold request has been granted. A staff member will be present from 8 a.m. to 5 p.m. at the warehouse to receive deliveries and answer phones. For more information visit the Distribution Services website.

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