Coronavirus Information from Administration & Finance

Visit the Human Resources Virtual Front Desk. Monday-Friday 9 a.m. - noon and 1 p.m. - 4 p.m.

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Early Exit Program (EEP)
Cal Poly is implementing an Early Exit Program (EEP) intended to encourage employees to voluntarily separate through a severance package.

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EEP Application Instructions

Cal Poly Early Exit Program (EEP) Application Adobe Sign Form Instructions. You can download these instructions as a pdf if you prefer.

1.

Review the Terms and Conditions on the Human Resources Early Exit Program (EEP) webpage.

2.

Click on the yellow APPLY NOW button to launch the Adobe Sign Early Exit Program (EEP) Application form.

3.

Enter your Cal Poly email address in the Adobe Sign EEP Application form initiation page, then click Submit. This will generate an email from Human Resources Dept. "echosign@echosign.com" with a link to the Adobe Sign EEP Application form.

4.

Check your email account for an email from Human Resources Dept. "echosign@echosign.com" with the subject line “Signature requested on "HR Early Exit Program (EEP) Application”. If you do not see the email in your Inbox, check in Junk, Clutter, or Other. 

5.

Open the email, and click on the blue Review and sign button in the email.

6.

You may be asked to log into Adobe Sign before continuing to the Application form. If you are not prompted to log in, skip to step 8. To log in enter your Cal Poly email address, then click continue.

If you see the Select Account screen after clicking on Continue, confirm your Cal Poly email address and then click on Company or School Account.

7.

The Cal Poly login page will be displayed. Log in with your Cal Poly user id and password.

8.

The Adobe Sign EEP Application form should now be displayed for you to complete and sign. Click on the yellow Start tab to begin filling in the fields. After you have completed a field click on the yellow Next tab to move to the next field. You may also click within a field. All yellow fields with a red asterisk must be completed. See field help guide below.

Field Help Guide

Field Instructions
EMPLID Enter your nine-digit EmplID, which can be found on the Personal Info tab in the My Cal Poly portal.
Job Title Enter your job title (e.g., Admin. Analyst, ASCII, Director of XXXXX). Your title can be found under My Job Info on the Personal Info tab in the My Cal Poly portal.
Department Enter your department (e.g., Human Resources, OCOB-xxxxx, Student Affairs-xxxx)
Contact Phone Enter the phone number where you can be reached for questions. Format as 888-888-8888 or (888)888-8888.
MPP Supervisor/Dept. Head/Chair Name Enter the first and last name of your MPP level Supervisor, Dept. Head, or Dept. Chair.
Employee Type If you are in a faculty position, select “Faculty”. All others select “Staff/MPP”.
Intended; Separation or Retirement If you are separating, but not retiring from Cal Poly, click on “Separation”.
If you are separating from Cal Poly with the intent of retiring, click on “Retirement”.
Intended Date For AY Faculty the intended separation date is 12/5/2020. All others, must separate on our before 12/30/2020. Please see Terms and Conditions for additional information.
Signature Click to add electronic signature. To change the signature style hover over your signature, then click on your signature when the Click to Change box appears. See https://helpx.adobe.com/sign/using/create-electronic-signature.html for additional information on setting up and managing Adobe Sign signatures.
9.

After all the fields have been completed, sign the application by clicking on the Click here to sign box. See https://helpx.adobe.com/sign/using/create-electronic-signature.html for additional information on setting up and managing Adobe Sign signatures.

10.

Click on the blue Click to Sign button. This will complete and submit your application. The blue Click to Sign button only appears when all required fields have been completed. If you do not see the button, review your document and complete the yellow highlighted fields.

11.

A message will appear that you have finished signing the EEP Application form. To download a copy of your signed form, click on the “download a copy” link.

12.

You will also receive an email from Cal Poly "echosign@echosign.com" with a link to view and download your completed form. If you do not see the email in your Inbox, check in Junk, Clutter, or Other. Forms are available in Adobe Sign for 90 days from the date completed.

13.

Your Adobe Sign forms can also be accessed by using the Adobe Sign link under My Apps in the My Cal Poly portal.

Completed documents can be accessed within your Adobe Sign account through the Manage > Completed menu.