Cal Poly Terms & Conditions

•	Approved Off-Campus Caterers are expected to provide the highest quality professional services at all times.  Approved Off-Campus Caterers may provide special pre-ordered catering services on campus.  They may not sell or offer food for sale on campus.  The right to provide catering services at Cal Poly is considered a privilege and may be revoked at any time. 

•	The sale or service of alcohol by Approved Off-Campus Caterers is not allowed.  

•	Cal Poly reserves the right to remove any caterer not in good standing with the University from the Approved Off-Campus Caterers List.

•	A deposit of up to 25% of the estimated total will be paid upon receipt of an invoice.  This becomes non-refundable two weeks prior to the event, unless otherwise agreed upon.  

•	Final payments will be made via invoice only.  All payments will be made on a “Due Now” payment plan.  The check will be mailed within a week of receiving the approved invoice from the campus client. 

•	Invoices are to be submitted directly to the Cal Poly campus client for approval and processing. 

•	It is the responsibility of all Approved Off-Campus Caterers to keep all paperwork submitted current at all times. Caterers will be removed from the Approved Off-Campus Caterers list once certificates and inspection reports expire, unless new documents are submitted prior to the expiration date. Cal Poly will not send out reminders of expiration.

•	Cal Poly reserves the right to spot check all products being served for appropriate temperature levels, proper storage during transportation, and handling and will refuse any and all products which are handled in a way that do not meet Local, State, and Federal Laws at the caterer's expense. 

•	Approved Off-Campus Caterers may not utilize campus kitchen or food preparation facilities. 
•	Exhibit C
•	Cal Poly Terms & Conditions

•	All perishable food must be delivered, held and served in appropriate NSF approved equipment that maintains the food at or below 41F or at or above 135F, until the end of the event.  Ice beds and baths are acceptable for cold maintenance if the temperature of the food can be maintained at or below 41F.  Reference Health & Safety Code 113996. 

•	Caterers are not allowed to drop off hot or cold food at events without the proper equipment to maintain the temperature.

•	All catering personnel must follow all CURFFL, NRA, and Federal guidelines regarding food safety and sanitation.

•	Cal Poly Environmental Health & Safety is responsible for all Health Inspections for events at Cal Poly.  Cal Poly Environmental Health & Safety reserves the right to contact the County Health Department for the Caterer's Commissary at any time regarding the caterer’s performance or past inspections.

•	All catering staff must be in possession of a current California Food Handler Card and be prepared to produce it upon the request of Cal Poly Environmental Health & Safety.

•	All catering staff is expected to be dressed in a neat and professional manner.

•	Caterers are expected to arrive and set up on time.  It is the responsibility of the caterer to confer with the client to determine when the room will be available for set up, the actual event start time, the event end time, and when the room must be vacated.

•	Caterers are expected to remove all left over food, trash, and equipment from the campus.  No food is to be left in the rooms after the event.

•	No food, trash, and equipment may be left over night in any Cal Poly facility.

Cal Poly Terms & Conditions

•	Caterers must follow all Cal Poly guidelines regarding parking including, loading zones, time limits, and purchasing appropriate parking permits for delivery vehicles and staff vehicles.

•	No smoking is allowed in or within 50 feet of any campus facility.

•	All Caterers must report any claims of food borne illness immediately to Cal Poly Environmental Health and Safety at (805) 756-6662.   Failure to report claims to Cal Poly will result in the permanent removal of the caterer from the Approved Caterers List