Fiscal Services

Property Accounting

Property Accounting is a section of the Fiscal Services Department within the Administration and Finance Division.

Property Accounting is responsible for centralized maintenance of the property records, including acquisition, control and disposal of equipment and other assets of the University. An ID tagging process is used to identify and track all equipment and a system of regular physical inventories is maintained in order to ensure physical accountability of all state owned equipment. The Property Office works closely with the Property Survey Board and Surplus Property to authorize and document the disposal of equipment.

Equipment is defined as merchandise that: (1) has a life greater than one year, (2) can be physically relocated, (3) is not expendable (e.g. office supplies), and (4) is not furniture. Departments must maintain a tracking mechanism for their equipment and must notify the Property Office of any physical relocations of the equipment.

The Property Accounting Office is located in the Administration Building (Building 01) Room 131. Office hours are 8:00 to 5:00 Monday through Friday.

Annual Campus-wide Physical Inventory begins June 19, 2017

Property Accounting is ramping up to begin the annual campus-wide property inventory. We will begin a building-by-building (room-by-room) rotation like we did for retagging and will scan property found. The building-by-building rotation schedule is posted below. We will ensure no disruption to classrooms/labs in use. Please advise us if there are any rooms (server rooms, offices, storage rooms, etc.) that are restricted or should not be entered since we have master keys to access most areas.

Building-by-Building Physical Inventory Schedule

Begin Date End Date Buildings
06/19/2017 08/25/2017 004, 004A, 004C, 004D, 024, 011, 192, 041A, 041B, 041C, 007, 007A, 197
09/04/2017 11/03/2017 035, 038, 034, 034A, 005, 013, 013A, 092M
11/13/2017 02/02/2017 002, 003, 060, 046, 046T, 021, 021A
02/12/2018 04/20/2018 014, 020, 020A, 186A, 186B, 186C, 187
04/30/2018 06/15/2018 061, 026, 026A, 026M, 040, 043, 043A, 027, 027A, 028, 133, 115, 124, 116, 117, 117T
06/25/2018 08/31/2018 042, 042A, 042B, 042C, 042D, 045, 45T, 044, 006, 130, 131, 019, 065, 001, 052, 052B, 025, 047
09/10/2018 11/30/2018 010, 022, 180, 053, 053A, 033
12/10/2018 02/01/2019 008, 008A, 009, 009B, 015, 036, 058, 058A, 058D, 080, 074, 074A, 074B, 074C, 074D, 074M, 070, 070A, 070B, 070C, 070D, 070E, 070F, 071, 160, 160A, 160B, 160C, 160F, 161, 161A, 161B, 162D, 162E, 163A, 032, 032B, 032C, 048, 048A, 048B, 048C, 048D, 048E, 048H, 048K, 048M, 048Q
02/11/2019 03/15/2019 031, 081, 134, 017, 017E, 017G, 017J, 017K, 016, 018, 018A, 018B, 018C, 18D, 018E, 018F, 018G, 018M, 018S, 023, 030, 039, 050J, 050K, 050L, 054, 055, 055A, 055T, 056, 056C, 057, 057A, 057C, 077, 082, 082A, 082B, 083, 137, 150, 150C, 150E, 150G, 150H, 150I, 154A, 154B, 155
03/25/2019 04/26/2019 075, 078, 100, 101, 102, 103, 104, 105, 106, 107. 108, 109, 109T, 110, 112, 113, 113L, 113A, 113B, 113C, 113D, 113E, 113F, 114, 114A, 114B, 114C, 114D, 114E, 114F, 114G, 114H, 114J, 114K, 119, 136A, 170, 170A, 170B, 170C, 170D, 170E, 170F, 170G, 171A, 171B, 171C, 171D, 171E, 171F, 171G, 171H, 171I, 271, 371, 371B
04/29/2019 05/10/2019 012, 051, 085, 086, 091, 121, 122, 123, 125, 126, 127, 127D, 128B, 139, 209, 213, 219, 229, 228, 140A, 140D, 140E, 140F, 140J, 140K, 140Q, 140V, 996A, 996B

Resources

Contacts

Ken Delmese
Property Analyst
Phone: 805-756-2570
kdelmese@calpoly.edu

Rosalie Carlson
Inventory Clerk
Phone: 805-756-5813
rlcarlso@calpoly.edu

Dee Louie
Accountant
Phone: 805-756-5961
dqlouie@calpoly.edu

Dave Marshall
Director of University Accounting and Reporting
Phone: 805-756-7418
dmarshal@calpoly.edu

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