Fiscal Services

Property Accounting

Property Accounting is a section of the Fiscal Services Department within the Administration and Finance Division.

Property Accounting is responsible for centralized maintenance of the property records, including acquisition, control and disposal of equipment and other assets of the University. An ID tagging process is used to identify and track all equipment and a system of regular physical inventories is maintained in order to ensure physical accountability of all state owned equipment. The Property Office works closely with the Property Survey Board and Surplus Property to authorize and document the disposal of equipment.

Equipment is defined as merchandise that: (1) has a life greater than one year, (2) can be physically relocated, (3) is not expendable (e.g. office supplies), and (4) is not furniture. Departments must maintain a tracking mechanism for their equipment and must notify the Property Office of any physical relocations of the equipment.

The Property Accounting Office is located in the Cal Poly Corporation Administration Building (Building 15) Room 104. Office hours are 8:00 to 5:00 Monday through Friday.

Annual Campus-wide Physical Inventory begins April 20, 2015

Property Accounting is ramping up to begin the annual campus-wide property inventory. Beginning April 20, we will begin a building-by-building (room-by-room) rotation like we did for retagging and will scan property found. The building-by-building rotation schedule is posted below. We will ensure no disruption to classrooms/labs in use. Please advise us if there are any rooms (server rooms, offices, storage rooms, etc.) that are restricted or should not be entered since we have master keys to access most areas.

Building-by-Building Physical Inventory Schedule

Begin Date End Date Buildings
04/20/2015 05/15/2015 001, 065, 004, 004A, 004C, 004D, 041A, 192
05/18/2015 06/05/2015 024, 011, 038, 034, 034A, 005 and 002
06/08/2015 06/26/2015 003, 060, 021, 021A, and 014
06/29/2015 08/07/2015 040, 026, 026A, 027, 027A , 047
11/30/2015 01/15/2016 130, 052, 052B, 025, 033, 053, 053A, 180
01/18/2016 02/12/2016 31, 81, 134, 134A, 017, 017E, 017G, 017J, 017K, 016, 018, 018A, 018B 018C, 018D, 018E, 018F, 018G, 018M, 018S, 023, 030, 032, 032B, 032C, 039, 048, 048A, 048B, 048C, 048D, 048E, 048H, 048K, 048M, 048Q, 136, 050J, 050K, 050L, 054, 055, 055A, 056, 056C, 057, 057C, 122, 121, 123, 125, 126, 127, 127D, 128B, 077, 082, 082A, 082B, 095, 137, 139, 150, 150C, 150E, 150G, 150H, 150I, 154A, 154B, 155, 160, 160A, 160F, 161, 161A, 162E, 209, 213, 219, 229
02/15/2016 02/26/2016 076, 046, 046T, 061, 124, 115, 116, 117, 117T, 133, 028, 042, 042A, 042D
02/29/2016 03/11/2016 186A, 186B, 186C, 043, 043A, 043C, 008, 008A
03/14/2016 04/29/2016 047, 044, 045, 013, 013A, 92M, 20, 20A, 034
05/02/2016 05/13/2016 009, 009B, 036, 058, 058D, 074, 074A, 074B, 074C, 074D, 074G, 074M, 080, 070, 070A, 070B, 070C, 070D, 070E, 070F, 071 and 071T
05/16/2016 07/01/2016 035, 006, 022, 010, 007, 007A, 197, 041B, 041C
07/04/2016 08/05/2016 075, 078, 100, 101, 102, 103, 104, 105, 106, 107, 108, 109, 109T, 110, 112, 113, 113L, 113A, 113B, 113C, 113D, 113E, 113F, 114, 114A, 114B, 114C, 114D, 114E, 114F, 114G, 114H, 114J, 114K, 119, 170, 170A, 170B, 170C, 170D, 170E, 170F, 170G, 171A, 171B, 171C, 171D, 171E, 171F, 171G, 171H, 171I,271 , 371, and 371B
08/08/2016 08/19/2016 140A, 140D, 140E, 140F, 140J, 140K, 140Q, 140V, 228

Contacts

Ken Delmese
Property Clerk
Phone: 805-756-2570
kdelmese@calpoly.edu

Rosalie Carlson
Inventory Clerk
Phone: 805-756-5813
rlcarlso@calpoly.edu

Dee Louie
Fixed Asset Accountant
Phone: 805-756-5961
dqlouie@calpoly.edu

Kimberly Perez
Director of General Accounting
Phone: 805-756-7415
kperez@calpoly.edu

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