CSUBUY Registration Process for Suppliers

Take Your Business Relationship with Cal Poly to the Next Level

Why Register?

Registering with CSUBUY is not just about compliance; it’s about being part of a dynamic efficient procurement system that benefits us all. Embrace this opportunity to enhance our collaboration and grow together.

Transition to CSUBUY Procure-to-Pay System: Action Required

As part of Cal Poly's commitment to enhancing supplier relationships and streamlining procurement processes, we are excited to announce the transition to our new procure-to-pay system CSUBUY. This advanced platform will replace our existing system for generating Purchase Orders (POs) and processing payments.

Your Action is Crucial

To continue receiving purchase orders and payments from Cal Poly it is essential for all our suppliers to register with the CSUBUY system. This registration is a critical step to maintain your status as an active vendor with us. CSUBUY offers comprehensive functionality, including invoice submission, making it a necessary tool for conducting business with Cal Poly.

Dedicated support team:

• Email Cal Poly Supplier Support: CSUBUY@calpoly.edu
• Email our JAGGAER Supplier Support: csubuy-suppliersupport@calstate.edu
• Call Cal Poly’s office at 805-756-0641.

Key Benefits of CSUBUY P2P:

• Streamlined Procurement and Payment Processes: CSUBUY simplifies the purchasing and payment procedures, significantly enhancing overall efficiency. This integration means fewer steps for you and faster transaction completion.
• Increased Visibility: With CSUBUY, you’ll have greater insight into the procurement process. Track orders and payments more effectively and stay updated on every transaction’s status.
• Improved Data Quality for Decision Making: Make informed decisions with access to high-quality, accurate data. Our platform ensures that the information you need is always at your fingertips aiding in better decision-making.
• Improved User Experience: CSUBUY is designed with the user in mind, providing an intuitive, easy-to-navigate interface. This ensures a more pleasant and productive experience for all our partners.
• Continuous Improvement: Our commitment to continuous improvement means CSUBUY will evolve to meet changing needs, ensuring that we always offer a cutting-edge solution.

Reference Guides and Useful Resources

Here are our reference guides and useful resources, categorized for easy access:

• 1. Responding to a registration invitation from CSUBUY/Sciquest:

  A guide for suppliers on how to accept and respond to an invitation from CSUBUY/SciQuest.
  Responding to Invitation Guide

• 2. Supplier FAQ Guide:

  Frequently asked questions by suppliers, answered in detail to help you navigate common queries.
  Supplier FAQ Guide

• 3. Updating Your CSUBUY Profile:

  Two separate guides on how to update your supplier profile within the CSUBUY system, ensuring your information is current and accurate.

  • First-time Profile Update Guide:

    For suppliers updating their profile for the first time.
    First-time Profile Update Guide

  • Multiple Campus Business Guide:

    Specifically for suppliers doing business with more than one campus, this guide provides insights on managing your profile across various locations.
    Multiple Campus Business Guide

• 4. JAGGAER Supplier Network Training and Support:

  A tutorial video that offers comprehensive training and support for suppliers within the JAGGAER network.
  JAGGAER Tutorial Video

• 5. Upload Invoice Through Supplier Portal

  A guide for suppliers on how to upload an invoice through the supplier portal.
  Upload Invoice Through Supplier Portal

Your Partnership is Valued

Thank you for your continued interest in being a crucial part of the Cal Poly community. Suppliers are the cornerstone of our operations, and we deeply value our partnership.

Let's Continue Our Journey Together with CSUBUY!