Administration & Finance

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Administration and Finance Annual Report
2021-22

The 2021-22 academic year welcomed the return to a full campus community for the first time in 18 months and, at the same time, saw the introduction of a multitude of new programs, the completion of numerous capital projects and the hiring of dozens of new staff members. Administration and Finance staff partnered across campus on mental health signage, created and expanded the Mustang Shuttle program, and collaborated with the city and county on continued pandemic response. Utilizing grants, A&F colleagues increased campus sustainability with more EV charging stations and less recycling contamination. And, for their many outstanding efforts, industry peers recognized the staff for their excellence and valor.

Innovative Stewards
Partnerships
Cal Poly 4.0
Continuous Improvement
Sustainability
Staff Acknowledgments
Awards

Innovative Stewards

Small fleet vehicle on a Cal Poly street

Audit and Consulting Services completed an internal audit of Fleet Management, the university hiring process, fixed assets, and classroom and instructional safety to assess risk areas and increase efficiency.

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Cal Poly employee writing at her desk

A&F fully implemented Position Control, a strategic tool that provides a holistic view of what positions have been authorized and funded in the university’s budget, helping to eliminate structural deficits.

Cal Poly employee working on her computer

A&F supported several IT software and infrastructure improvement projects with the help of the Higher Education Emergency Relief Fund.

three students reviewing a document

The College Fee Advisory Committee, co-chaired by Senior Vice President Cynthia Villa, educated students, faculty and staff about the proposed College Base Fee increase.

Exterior of ITS building

A&F led a comprehensive ITS Activity-Based Cost Study with WTC Consulting to determine the cost of providing IT services to the campus.

Emergency Response

To help bolster collaboration and interoperability during potential emergencies, the department of Emergency Response partnered with San Luis Obispo County and cities throughout to participate in the Integrated Emergency Management Training Program in Maryland. The team also coordinated across all university divisions and with the local county and state government agencies to update the campus Emergency Operations Plan.




Partnerships

Mustang Shuttle

Associated Students Incorporated (ASI), the University Union Advisory Board (UUAB), University Housing, Cal Poly Corporation and Public Safety partnered with SLO Safe Ride to provide a free daytime and evening shuttle, along with an accompanying app for students, faculty and staff.

Housing Future Plan

To help increase on-campus housing stock and provide living opportunities for continuing student, the Housing Future plan calls for the replacement of the North Mountain Residence Hall with newer, modern facilities, adding roughly 3,000 new beds. This will expand the campuses total bed count to more than 10,000 by the 2032-33 academic year. In addition, the plan calls for significant investments in the Red Bricks during summer breaks.

Suicide Prevention

In collaboration with the Dean of Students Office, Campus Health and Wellbeing and Counseling Services, Public Safety installed suicide prevention signage in all parking structures.

A&F Roadshow

This past year, A&F leadership embarked on an informational roadshow to engage with campus divisions and share insight into the organizational structure, current and upcoming construction projects and more. These conversations have helped support transparency and build collaboration across campus

Cal Poly 4.0
Technology Improvements

Rave Guardian

Public Safety launched Rave Guardian, a safety app that users can use to send anonymous tips to the Cal Poly Police Department, set a safety timer when walking from place to place on campus, text Mustang Patrol, connect to 24-hour police or support services and more.

Jaggaer

Procurement Services is implementing Jaggaer, a Procure to Pay platform that will vastly improve and automate procurement and contract administration while achieving savings for the campus with pre-negotiated contracts with terms favorable to CSU and Cal Poly.

  • Outdoor Community Spaces

    Cal Poly Corporation has created outdoor community spaces at Mott Athletic Center, Performing Arts Center and on Mustang Way to further support student success and offer beautiful places to eat, study, relax and foster new friendships. To facilitate this connectivity, each space has WiFi, shade, picnic tables, chairs and easy access to dining venues and local food trucks.

  • Fremont Landslide Remediation

    A slow-moving landslide occurred in February 2017 which impacted Fremont Residence Hall. Residents were relocated and Fremont Hall was left unoccupied. As the first phase of mitigation, Facilities Management and Development implemented piping and drainage features to collect and divert surface water. Cal Poly then contracted with Schnabel, Yeh Associates and Cannon to complete a full remediation and stabilization of the hillside so that Fremont Hall could once again be occupied.

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  • 1901 Marketplace

    The campus’ longest serving dining facility got a new name this year as renovation work continued on the former home of The Avenue and 805 Kitchen. Named with a nod to the year of Cal Poly’s founding, 1901 Marketplace is being designed as an open marketplace design inspired by the Ferry Building in San Francisco, Chelsea Market in New York, and Krog Street Market in Atlanta with nine separate venues.

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  • Kinesiology Building Landscaping

    While undergoing renovations and a new coat of paint, the Kinesiology Building also got an updated plant palette with drought tolerant and colorful landscape enhancements. Working with a local landscape contractor the team worked seamlessly to create yet another enhanced focal landscape area along the Mustang Way corridor.

  • Spanos Stadium Turf Replacement

    Spanos Stadium, which in the fall of 2021 was the only football facility in the Big Sky Conference still with natural grass, can no longer claim that distinction. The grass was replaced with an artificial surface just in time for the spring 2022 commencement ceremonies.

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  • William and Linda Frost Center for research and innovation

    Designed to be the first truly interdisciplinary building at Cal Poly, the William and Linda Frost Center for Research and Innovation unites three colleges under one roof. This innovative facility exemplifies a growing trend in higher education: breaking down traditional education silos to foster an interdisciplinary academic experience and enhance workforce readiness

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Sustainability

AASHE STARS Platinum

Cal Poly has established the goal of achieving the Association for the Advancement of Sustainability in Higher Education’s (AASHE) Stars Platinum rating, the global sustainability standard, by 2025. Cal Poly last received a gold rating.

$250K Cal Recycle grant

Cal Poly received a $225,000 CalRecycle grant and immediately put it to work, improving beverage container recycling and decreasing recycling contamination from 37 percent to 22 percent.

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CalVIP Grant

Transportation and Parking Services was awarded an $80,000 CalVIP grant for electric vehicle expansion in Structure 131, Grand Avenue Structure and H2A lots. The funds have already paid for nine new charging stations on campus.

  • Shawn Bishop

    Shawn Bishop

    CSU Medal of Valor

    Sergeant Shawn Bishop was awarded the California State University Medal of Valor for his actions and bravery during an incident in June 2020. The Medal of Valor recognizes officers who show extraordinary bravery above and beyond the call of duty in risking their safety to save others.

  • Angie Kraetsch

    Angie Kraetsch

    NACUBO Fellows Program

    Angie Kraetsch, associate vice president for Financial Services, was selected as one of 17 participants for the National Association of College and University Business Officers (NACUBO) Fellows program. This prestigious, immersive leadership development program prepares higher education professionals who are seeking a chief business officer (CBO) role.

  • Chris Overby

    Chris Overby

    CSU Procurement Professional of the Year

    Chris Overby, Strategic Business Services procurement specialist, was named the procurement professional of the year for the Cal State University system. Given annually, this award recognizes a procurement and contracting professional who made significant contributions to their campus, and supported the strategies set forth by the Chancellor's Office.

  • Michele Winterfeldt

    Michele Winterfeldt

    2022 Women in Supply Chain Award

    Michele Winterfeldt, Strategic Business Services lead procurement specialist was recognized with the 2022 Women in Supply Chain award honoring female supply chain leaders whose accomplishments, mentorship and examples set a foundation for women in all levels of a company’s supply chain network.

  • Marlene Cramer

    Marlene Cramer

    International Parking & Mobility Institute Board of Directors

    Marlene Cramer, director of Transportation and Parking Services, was appointed to the International Parking & Mobility Institute Board of Directors. This global institute is the largest parking and mobility organization in the world and is one of two positions to represent universities and colleges throughout the US and internationally.

Awards

Strategic Business Services Earns Achievement of Excellence Award



Best Workplace for Commuters (TAPS)

marcom Award Badge

10 International Marcom Awards