2020 Virtual Fall Summit Information

9:00 - 9:45 a.m.

Session provides a broad overview of all things Facilities related.

• Who are we?
• FMD Organizational Structure
• FMD Departments
• FMD Responsibilities
• Service Request versus a Project
• Maintenance versus Chargeback
• Timelines
• Who to contacts?
• Where to find additional information or training

Audience: Campus Community and anyone new to working with Facilities or curious about FMD's role on campus.

Recording is now available.
*Contact presenter for passcode.

9:00 - 9:45 a.m.

Are you new to campus or did you just not know that Cal Poly has sustainability goals? Come to this session to learn all about how Cal Poly is working to be a more sustainable university.

Audience: Anyone interested in learning more about in campus sustainability.

Recording is now available.
*Contact presenter for passcode.

9:00 - 9:45 a.m.

Tired of seeing the wrong stuff in the recycle bin or seeing energy wasted in your office? Join us to learn how you can be a sustainability champion for your department.

Audience: Anyone who knows about Cal Poly sustainability goals and wants to do more.

Recording is now available.
*Contact presenter for passcode.

10:00 - 10:50 a.m.

This course will cover best practices on how to choose durable, sustainable products that can save money for your department, and explain some of the purchasing guidelines in the upcoming CSU Sustainable Purchasing Policy.

Audience: Admins, Techs, and anyone who purchases supplies and materials.

Recording is now available.
*Contact presenter for passcode.

10:00 - 10:50 a.m.

with Anastasia Nicole and Cindy Lowe

Need to clean out an office or warehouse? Don't just order a dumpster! Join our Zero Waste specialists for tools and techniques to reduce, reuse, surplus or recycle to cut down on landfill waste from large projects. Learn who to speak to, what to order, and what help is available to declutter, save money and cut down on waste.

Audience: All, especially admins, warehouse managers, and anyone set to retire in the next 12 months.

Recording is now available.
*Contact presenter for passcode.

10:00 - 10:50 a.m.

Join us for an update on the campus master plan as well as current and upcoming construction activity at Cal Poly. An update on campus construction you won't want to miss!

Audience: Campus Community

11:00 - 11:50 a.m.

Familiar with Facilities? Want to know more?

• Sample Topics;
• Personal Comfort Devices (heaters and fans)
• Window Coverings & Paint
• Occupying a New Space
• HVAC Questions & Curtailments
• Maps & Floorplans
• Efficiency Upgrades
• Pest Management
• Fire Code

Audience: Campus Community and those who has taken the FMD Overview and want to know more?

Recording is now available.
*Contact presenter for passcode.

11:00 - 11:50 a.m.

An update with our senior custodial and customer service managers on Facilities Management and Development's response to the COVID19 pandemic with a focus on disinfection protocols, support for face to face classes, and changes in custodial services.

Audience: Campus Community

Recording is now available.
*Contact presenter for passcode.

11:00 - 11:50 a.m.

General understanding of the reasons a permit is required and the permit process.

Activities Requiring a Building Permit:

• Any furniture installation
• Activity that will disturb any building surface (interior or exterior) Any activity with temporary membrane structures, tents, or canopies
• Any activity that may add, alter or modify ADA requirements Awnings and trellises
• Building additions, alterations, remodels and/or tenant improvements
• Electrical, mechanical, plumbing or building additions or alterations
• Equipment installation requiring more than plug and cord
• Security & intrusion alarms including keypads, card swipes, panic buttons etc.
• Signage installation, modification or removal
• Garden walls and retaining walls
• Landscaping and related improvements or modifications, including drainage
• Patios, decks and fences
• Activities involving building or roof structures
• Satellite dish or antenna installations, modifications or removals on campus
• Any activity in or adjacent to a designated waterway, creek or drainage route
• Any underground or overhead work

Recording is now available.
*Contact presenter for passcode.

1:00 - 1:50 a.m.

Acquiring a vehicle for your department? Need to sign up new drivers? Wondering how to get your department vehicles in proper running order? Look no further! In this NEW one stop shop session participants will learn all about how to properly procure a new vehicle, how to make sure all your drivers have the right forms and training, and what’s needed to keep your vehicle going for all your departmental needs. Come join our panelists and let us dispel the mystery around state vehicles (including carts!) with helpful tips and more!

Audience: Drivers, Supervisors, Admin Staff, and Managers

Recording is now available.
*Contact presenter for passcode.

1:00 - 1:50 p.m.

with Cindy Most

Demonstration and overview of submitting a Service Request to the Facilities Management & Development Help Center, common forms procedures, and insider tips. This years session will include a sneak peek at the upcoming new work management system, Planon.

Audience: Anyone who submits requests or project requests.

Recording is now available.
*Contact presenter for passcode.

1:00 - 1:50 p.m.

with Scott Barrett, Gage Sahl, and Michele Winterfeldt

Demonstration and overview of the following:

• Asset acquisition and purchasing with Michele Winterfeldt
• Asset reporting, tracking, annual inventory, and disposal with Scott Barrett
• Moving and surplus requests with Gage Sahl
• Come to this session for common forms, procedures, and insider tips.

Audience: We service the entire campus's "State" (purchased/owned/disposal), asset needs.

2:00 - 2:50 p.m.

Open Lab: come with all your finance questions! The expert A&F Budget and Facilities Finance staff will be available to help you with all your questions and challenges. Come share "tips & tricks" with your fellow finance and budget analysts in this interactive lab!

Audience: Budget Analysts

Recording is now available.
*Contact presenter for passcode.

2:00 - 2:50 p.m.

with Douglas Lomsdalen, Gary McCrillis, and Jessica Hunter

Securing Cal Poly's data and network resources is everyone's responsibility, learn what information Security is and why it's important. Learn about data classification and how to protect the data and properly destroy it. The session will conclude with trends the information security team see daily and offer a variety of tips and tools you can use.

Audience: Anyone who handles sensitive data, has a general interest in cyber security or protecting your personal information.