2022 Virtual Spring Summit Information


Facilities Management and Development - Facilitating the future

Questions?

Registration Tips!

  • Review the session prior to registering.
  • Make note of which sessions you want to attend.
  • Have a copy of the agenda handy while registering.
  • Questions? Ask us! We are happy to answer any questions you may have about a session.
  • Some sessions have limited size so register early.
  • Remember sessions are open to the entire campus community so feel free to invite a friend or colleague or recommend a session to someone!
  • Once you register, we will send you a calendar invite with a zoom link.

AGENDA

Day One - Tuesday, March 22nd Day Two - Wednesday, March 23 Day Three - Thursday, March 24 Day Four - Friday, March 25

9:00 - 9:50 a.m.

Facilitating the Future - A Facilities Management and Development Overview
with Cindy Most

Session provides a broad overview of all things Facilities related.

  • Who are we?
  • FMD Organizational Structure
  • FMD Departments
  • FMD Responsibilities
  • Service Request versus a Project
  • Maintenance versus Chargeback
  • Timelines
  • Who to contact?
  • Where to find additional information or training

Audience: Campus Community and anyone new to working with Facilities or curious about FMD's role on campus.

Recording session is unavailable. Please see same session on Thursday, 9:00 a.m.

9:00 - 9:50 a.m.

Green Office Certified
with Kylee Singh

Do you ever wish there was more ways you and your office mates could do more to tackle climate change? Or are you already super eco groovy and want to have a way to show off to other departments? The newly revamped Green Office program is a great way to learn or polish your sustainability skills, learn how to get your space certified at this training.

Audience: Anyone who wants to help Cal Poly reach it's sustainability goals!

Recording session is unavailable.

9:00 - 9:50 a.m.

Facilitating the Future - A Facilities Management and Development Overview
with Cindy Most

Session provides a broad overview of all things Facilities related.

  • Who are we?
  • FMD Organizational Structure
  • FMD Departments
  • FMD Responsibilities
  • Service Request versus a Project
  • Maintenance versus Chargeback
  • Timelines
  • Who to contacts?
  • Where to find additional information or training

Audience: Campus Community and anyone new to working with Facilities or curious about FMD's role on campus.

Recording is now available.
Passcode: 4V4yF$YP

9:00 - 9:50 a.m.

Where's My Stuff - Procurement, Property, and Surplus

with Scott Barrett, Michele Winterfeldt and Don Popham

Demonstration and overview of the following:

  • Asset acquisition and purchasing with Michele Winterfeldt
  • Asset reporting, tracking, annual inventory, and disposal with Scott Barrett
  • Moving and surplus requests with Don Popham
  • Come to this session for common forms, procedures, and insider tips.

Audience: We service the entire campus's "State" (purchased/owned/disposal), asset needs.

Recording is now available.
See powerpoint.

10:00 - 10:50 a.m.

Buying Green to Save Green!
with Anastasia Nicole and Michele Winterfeldt

Confused about Green Certifications? When you order for your project or department, are you making the best environmental choice? The least expensive item isn't always the least costly over time. This class will help you make decisions when planning and purchasing to help your budget while meeting our campus Zero Waste goals.

Audience: Anyone who buys stuffs.

Recording is now available.
Passcode: !p9NT*dB

10:00 - 10:50 a.m.

Clean out, Don't Throw Out

with Anastasia Nicole

Does the stuff you are throwing out still have value? A companion to our "Buy Green..."class, this class explores how the way you handle materials when they are no longer useful to you can radically change our local economy for the better.

Audience: Anyone who throws stuff away, especially those handling office and building clean-outs.

Recording session is unavailable due to technical error.

10:00 - 10:50 a.m.

The Road To Success Is Always Under Construction
Capital Projects & Campus Planning
with Curtis McNally and Penny Sandman

Join us for an update on the campus master plan as well as current and upcoming construction activity at Cal Poly. An update on campus construction you won't want to miss!

Audience: Campus Community

Recording is now available.

10:00 - 10:50 a.m.

PAL Form Session
with Brandi Strain, Penny Sandman, and Curtis McNally

Our project intake process has undergone an overhaul. Join us for a review of the new interactive process aimed to jump start projects and create viable projects from day one.

Audience: Campus Community

Recording is now available.

11:00 - 11:50 a.m.

Cal Poly Environmental Program: Do You Really Need a Diesel Engine For That?
with Erin Winett

An overview of the limitations on and future use of diesel engines including emergency generators on campus including:

  • Environmental and health impacts of diesel emissions.
  • Regulatory restrictions for diesel emergency generators applicable to Cal Poly.
  • What units require a permit from the air pollution control district.
  • Future state and local restrictions and how they will impact Cal Poly's use of diesel engines.

Audience: Campus Community

Recording is now available.

11:00 - 11:50 a.m.

Cal Poly's Safety Program
with Melonee Cruse

Session will cover actions to take when you identify a safety hazard in the workplace.

Audience: All CP Employees

Recording is now available.

11:00 - 11:50 a.m.

Permits: Who, What, Why, and How
with Rick Pinheiro and Curtis McNally

General understanding of the reasons a permit is required and the permit process.

Activities Requiring a Building Permit:

  • Any furniture installation
  • Activity that will disturb any building surface (interior or exterior) Any activity with temporary membrane structures, tents, or canopies
  • Any activity that may add, alter or modify ADA requirements Awnings and trellises
  • Building additions, alterations, remodels and/or tenant improvements
  • Electrical, mechanical, plumbing or building additions or alterations
  • Equipment installation requiring more than plug and cord
  • Security & intrusion alarms including keypads, card swipes, panic buttons etc.
  • Signage installation, modification or removal
  • Garden walls and retaining walls
  • Landscaping and related improvements or modifications, including drainage
  • Patios, decks and fences
  • Activities involving building or roof structures
  • Satellite dish or antenna installations, modifications or removals on campus
  • Any activity in or adjacent to a designated waterway, creek or drainage route
  • Any underground or overhead work

Recording is now available.

11:00 - 11:50 a.m.

Keep it Safe! Information Security and Shredding Services
with Douglas Lomsdalen and Gary McCrillis

Securing Cal Poly’s data and network resources is everyone’s responsibility, learn what Information Security is and why it’s important. Learn about data classification and how to protect the data and properly destroy it. The session will conclude with trends the information security team see daily and offer a variety of tips and tools you can use, and details about the campus shredding program.

Audience: All CP Employees

Recording is now available.
Passcode: EaV+hH2@

12:00 - 12:50 p.m.
Break for Lunch!

1:00 - 1:50 p.m.

Hitting the Road from A-Z
with Michele Winterfeldt and Ron Roach

Acquiring a vehicle for your department? Wondering how to get your department vehicles in proper running order? Look no further! In this session participants will learn all about how to properly procure a new vehicle and what’s needed to keep your vehicle going for all your departmental needs. Come join our panelists and let us dispel the mystery around state vehicles (including carts!) with helpful tips and more!

Audience: Drivers, Supervisors, Admin Staff, and Managers

Recording is now available.
See powerpoint.

1:00 - 1:50 p.m.

How Do I Do That?

with Cindy Most and Wendy Macdonald

Demonstration and overview of how to use Planon to submit a service request, permit request, project request, and more to the Facilities Management & Development Help Center, common forms procedures, and insider tips.

Audience: Requestors

Recording is now available.
Passcode: h4!K1p+X

1:00 - 1:50 p.m.

Let's Have A Party - Hosting Events at Cal Poly

with Michele Kekaha, Michele Winterfeldt, Cynthia Stocker, Anastasia Nicole, Don Popham and others

Are you planning a meeting or event on campus?
Join members from Campus Dining, Conference & Event Planning, Facilities Management & Development, ITS, Risk Management, Strategic Business Services, Transportation & Parking Services, and University Scheduling. The panel will provide insight into what you will need to know, from start to finish, to reserve space and work with the various campus support areas to plan your event. Bring your questions and walk away with valuable planning information and resources.

Audience:Campus Community

Recording is now available.
Passcode: 5naRG0^r

1:00 - 1:50 p.m.

2:00 - 2:50 p.m.

Keep it Safe! Information Security and Shredding Services

with Douglas Lomsdalen and Gary McCrillis

Securing Cal Poly's data and network resources is everyone's responsibility, learn what information Security is and why it's important. Learn about data classification and how to protect the data and properly destroy it. The session will conclude with trends the information security team see daily and offer a variety of tips and tools you can use, and details about the campus shredding program.

Audience: Anyone who handles sensitive data, has a general interest in cyber security or protecting your personal information.

Recording is now available.
Passcode: g*bYA87&

2:00 - 2:50 p.m.

Facilities Financial Labs
with Carey Blauvelt, Elizabeth Williams and Danny Gampe

Open Lab: come with all your finance questions! The expert A&F Budget and Facilities Finance staff will be available to help you with all your questions and challenges. Come share "tips & tricks" with your fellow finance and budget analysts in this interactive lab!

Audience: Budget Analysts

Recording is now available.
Passcode: a2CNsE$

2:00 - 2:50 p.m.

Let's Have A Party continue...

2:00 - 2:50 a.m.

3:00 - 3:50 p.m.

Where's My Stuff - Procurement, Property, and Surplus

with Scott Barrett, Michele Winterfeldt, and Don Popham

Demonstration and overview of the following:

  • Asset acquisition and purchasing with Michele Winterfeldt
  • Asset reporting, tracking, annual inventory, and disposal with Scott Barrett
  • Moving and surplus requests with Don Popham
  • Come to this session for common forms, procedures, and insider tips.

Audience: We service the entire campus's "State" (purchased/owned/disposal), asset needs.

Recording is now available.
See powerpoint.

3:00 - 3:50 p.m.

3:00 - 3:50 p.m.

Office Ergonomics: What Are All The Buttons and Knobs on my Chair For?

with Christina Juarez and Aubrey Arain

Course is designed to demostrate adjustment of ergonomic task chairs to ensure proper fit. Theis course will also discuss how to adjust other types of ergonomics equipment such as keyboard trays and sit stand desks.

Audience: All CP employees

Recording session is unavailable due to technical error.

3:00 - 3:50 p.m.

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Questions?