Navigation

Facilities Management and Development - Facilitating the future

Fall Summit & Open House

Registration is now closed! All who registered for this event will receive an email with their agenda and session room assignments. If you have not received your agenda by noon on Tuesday, November 6th please contact us. Thank you!

AGENDA

Day 1

9:00 - 9:45 a.m.

Coffee Hour with the Facilities Management & Development Leadership – (Bldg. 70-110)

10:00 - 10:50 a.m.

Hitting The Road - Operating University Vehicles

Rm 70-109

Facilities Management & Development Overview

Rm 70-227

Sustainability Initiatives – Go Cal Poly Green!

Rm 70-110

Lifecycle of a Facilities Project

Rm 70-114

Facilities Financials Lab

Rm 36-105

11:00 - 11:50 a.m.

Office Ergonomics: Let's Get Comfortable!

Rm 70-109

Keep it Safe! Information Security & Shredding Services

Rm 70-227

The Road To Success Is Always Under Construction – Capital Projects & Campus Planning

Rm 70-110

Permits, Furniture, & All That Stuff

Rm 70-114

12:00 - 1:00 p.m.

Lunch Break

Box Lunch Available - (Bldg. 70-110)
There will be additional seating available outside!

1:00 - 1:50 a.m.

You Ain’t Seen Nothing Yet! – Cal Poly’s Push For Zero Waste

Rm 70-227

How Do I Do That? - Submitting Requests & Using the Portal

Rm 70-110

Facilitating the Future - Facilities Management & Development Overview

Rm 70-109

Sustainability Initiatives – Go Cal Poly Green!

Rm 70-114

2:00 - 2:50 p.m.

Learn by Doing Safely - Environmental Health & Safety at Cal Poly

Rm 70-227

So You’re Having An Event? – Everything You Need to Know!

Rm 70-110

Sustainability Initiatives – Go Cal Poly Green!

Rm 70-114

Hitting The Road - Operating University Vehicles

Rm 70-109

3:00 - 3:50 p.m.

Permits, Furniture, & All That Stuff

Rm 70-109

Facilities: What's New & Did You Know?

Rm 70-110

Gassing It Up & Checking The Oil - Fleet Management Services

CANCELLED

Sustainability Initiatives – Go Cal Poly Green!

Rm 70-114

Day 2

8:30 - 9:00 a.m.

Coffee

8:30 – 9:00 a.m. Coffee & Tea Available in Room 110

9:00 - 9:50 a.m.

Office Ergonomics: Let's Get Comfortable!

Rm 70-109

Facilities: What's New & Did You Know?

Rm 70-110

Gassing It Up & Checking The Oil - Fleet Management Services

CANCELLED

Lifecycle of a Facilities Project

Rm 70-114

10:00 - 10:50 a.m.

Learn by Doing Safely - Environmental Health & Safety at Cal Poly

Rm 70-114

You Ain’t Seen Nothing Yet! – Cal Poly’s Push For Zero Waste

Rm 70-227

The Road To Success Is Always Under Construction – Capital Projects & Campus Planning

Rm 70-110

Keep it Safe! Information Security & Shredding Services

Rm 70-109

11:00 - 11:50 a.m.

How Do I Do That? - Submitting Requests & Using the Portal

Rm 70-109

So You’re Having An Event? – Everything You Need to Know!

Rm 70-110

End of Open House

SESSION DESCRIPTIONS

Session Title

Description

Audience

Presenters

Capital Projects & Campus Planning - The Road To Success Is Always Under Construction

Join us for an update on campus master plan as well as current and upcoming construction activity at Cal Poly.

Campus Community

Anthony Palazzo

Facilities Financials Lab

Open Lab: Come with your questions!

The expert A&F Budget and Facilities Finance staff will be available to help you with all your questions and challenges. Come share "tips & tricks" with your fellow finance and budget analysts!

Budget Analysts

Carey Blauvelt

Julie Wagner

Elizabeth Williams

Janice Manzo

Pat Rosemas

Facilities: What's New & Did You Know?

Already familiar with Facilities? Want to know more?
Sample Topics;
Personal Comfort Devices (heaters and fans)
Window Coverings & Paint
Occupying a New Space
HVAC Questions & Curtailments
Maps & Floorplans
Efficiency Upgrades
Pest Management
Fire Code

Campus Community
Those who have taken the FMD Overview and want to know more!

Jessica Hunter

Gassing It Up & Checking The Oil - Fleet Management Services

Gassing It Up & Checking The Oil - Fleet Management Services State Vehicle Requirements
Department of Record
Mileage Documentation (Quarterly to DGS, Fuel Tax)
Safety Inspection / Maintenance / Emissions
Daily Inspection and Insurance
Monitoring Use of Vehicles
Vehicle Purchasing / Surplus
Guiding Policies
Services
Fuel (Farm Shop, Transportation, and Propane)
How to Complete a Service Request / Estimates / Scheduling
Campus Services (Rental Contracts / Perry and Villa’s / Carwash / Towing)
Contacts
Risk Management
Accident Reporting
Driver Training
Driving Policies / Requirements

Anyone who owns, operates, rents, or is responsible to oversee department owned vehicles

Trevor Ray

Ron Roach

Laura McCarren

Hitting The Road - Operating University Vehicles

Do you operate vehicles on state business? Do you complete the required paperwork for new and continuing drivers? Do you supervise or operate drivers operating state vehicles? This session will cover what’s required for drivers BEFORE they drive including the new electronic workflow for submitting forms.

Drivers, Supervisors, Admin Staff, and Managers

Vivian Longacre

Kathryn Villarreal

Cindy Most

How Do I Do That? - Submitting Requests & Using the Portal

Demonstration and overview of process to submit a Service Request to the Facilities Management & Development Help Center, common forms and procedures, tips and tricks, and more! Demonstration and overview of the Facilities Project Portlet in the my.calpoly portal, including how to set it up, what information it provides, and how to use it to track the progress of your project.

Anyone who submits service requests or project requests

Cindy Most

Keep it Safe! Information Security & Shredding Services

Facilities - Secure shredding services provided by Facilities Operations.

ITS - Campus policy on handling and storage of confidential documents including how to determine level 1 versus level 2 data.

Anyone who handles confidential material.

Jessica Hunter - Facilities Mgmt. & Dev.

ITS Security

Learn by Doing Safely - Environmental Health & Safety at Cal Poly

This presentation will provide an overview of responsibilities and services provided by the office of Environmental Health & Safety.

Campus Community

Christina Juarez

Lifecycle of a Facilities Project

When do I need a project manager?
Why do I need a project manager?
What services will a project manager provide me?

This class will provide users with a complete understanding of the steps required to request and complete projects. We will help you understand requirements to deliver projects on campus. Clients will leave this session with an understanding of how to ensure a successful project including what approvals are needed, how to plan for budgets and schedule, and determine scope.

Anyone who submits or oversees projects

Jeff Dillon

Wendy Macdonald

Office Ergonomics: Let's Get Comfortable!

Are you wondering how to correctly adjust your office so you can be more comfortable?
Are you feeling discomfort at your workstation?
What is the latest on the sit/stand desk? Participants will learn the components of a Healthy Workstation:
How to properly adjust your chair, monitor, and keyboard and desk space
Common risk factors for discomfort and how to make appropriate adjustments to gain comfort and avoid injury
Sit/stand desks: designs and use Campus Community

Campus Community

Vivian Longacre

Permits, Furniture, & All That Stuff

General understanding of the reasons a permit is required and the permit process.
Events
Furniture
Accessibility
Signage
Installations

Campus Community

Wendy Macdonald

Jeff Dillon

Mike Hogan

So You’re Having An Event? – Everything You Need to Know!

A panel presentation from offices across campus who help support campus events. Attendees can expect to come away with a general understanding of how to host a successful event in compliance with campus policy.

Anyone who plans or hosts events on campus

Jessica Hunter,
Don Popham,
Mike Hogan,
Jevon Edwards,
Michele Reynolds,
Bernadette Monterossa,
Gavin Hussey,
Kristi Hogue,
Cynthia Stoker,
Anastasia Nicole

Sustainability Initiatives – Go Cal Poly Green!

Overview of the following:
Campus Sustainability Goals and Policies
President's Climate Leadership Commitment
Water Efficiency and conservation
Clean Energy, Efficiency, and Conservation
Sustainability and Social/Environmental Justice
Zero Waste, in conjunction with events planning and custodial needs to include procurement, etc.

Campus Community

Kylee Singh

You Ain’t Seen Nothing Yet! – Cal Poly’s Push For Zero Waste

Zero waste services and initiatives at Cal Poly.

Campus Community

Anastasia Nicole

Contact Us

Jessica Hunter // 805-756-7568 // jhunter@calpoly.edu

Jevon Edwards // 805-756-7286 // jedwar13@calpoly.edu