Petty Cash

When making approved small and infrequent cash purchases (outside of a Procard purchase or travel claim) individual departments on campus may utilize the petty cash reimbursement form to initiate reimbursement.

Petty Cash Reimbursement Form

Petty Cash Reimbursement

Guidelines

Form Use	Cal Poly Staff, Faculty and Students can use this form to get reimbursed for small purchases made on behalf of Cal Poly, where a ProCard was not an option.
Where to Submit	University Cashiers, Administration Building (1), Room 131E, Monday-Friday 8:30 AM to 4:30 PM. Please bring a valid photo ID
What to Submit	Reimbursement Form with approving signature and Original Receipt. If original receipt cannot be provided, a lost receipt form must also be included.
Limitations	This form is designed to reimburse small purchases. One receipt cannot exceed $50. Total reimbursement cannot exceed $200. Form must be turned in with 30 days of purchase.
What to Include	If purchase involves food or meals, a Hospitality Form must be included.