Petty Cash

Here at Cal Poly, when making approved small and infrequent cash purchases (outside of a Procard purchase or travel claim) individual departments on campus may utilize the ability to obtain a petty cash reimbursement.

  • After making a petty cash purchase:
    • Complete reimbursement form with receipts attached
    • Bring form and receipts to University Cashiers along with a valid photo ID
    • Petty cash reimbursements must be:
      • Less than $50.00, per vendor, per day
      • Less than $200.00 per total reimbursement
      • Less than 30 days old
    • All Purchases are subject to the State spending guidelines
    • Must have approving signatures over Chartfield
    • Purchases involving food and/or meals, must have hospitality authorization form filled out and approved