Employee and Student Reimbursements

Cal Poly provides multiple purchasing and payment options to minimize out-of-pocket expenses for faculty and staff. Reimbursements for non-travel expenses should only be used when CSUBUY P2P and ProCard are not viable options.

Employee reimbursements are limited to certain goods and off-site services. Please see the list of Allowable Employee Reimbursement Expenses page for a complete list of eligible expenses.

If your reimbursement includes hospitality expenses, review the Hospitality page before making your purchase to understand the applicable policy, allowable expenses, and required documentation.

• Employees: Submit reimbursement requests through Concur within 30 days of the expense end date. Include a business justification and itemized receipts. See the Employee Reimbursement Guide for instructions. See Concur Guides for more Concur instructions.
• Students: Reimbursements are limited to $1,500 and are processed using the paper reimbursement process through Payment Services. Use the Student Reimbursement Form below to submit request.