Event Shipping

Holding An Event?

Distribution Services serves as a receiving and shipping center for Cal Poly sponsored events on campus. Please note, Distribution Services is not responsible for delivering private vendor materials to an event location once they reach campus. If you are organizing an event in which private vendors will be shipping display, presentation, and/or promotional materials to Cal Poly, please adhere to the following procedures:

Notify Distribution Services In Advance Of Event

Advance notice of an event, in which private entities will be shipping items to Cal Poly, must be sent to Distribution Services at least two weeks prior to items arriving on campus. Notification must include:

  • Point of contact for the event, including Cal Poly email and phone number.
  • Name, date, and location of event.
  • Expected pickup time and date for packages going to the event.
  • Estimated number of vendors shipping items to campus.

Shipping Information To Provide To Private Vendors

Items shipped to Cal Poly for an event should arrive no sooner than two weeks before the date of the event. Addressing on items shipped to Cal Poly should minimally include the following:

  • Point of contact for the event, including Cal Poly email and phone number.
  • Name, date, and location of event.
  • Expected pickup time and date for packages going to the event.
  • Estimated number of vendors shipping items to campus.

Pickup Items Prior To Event

Event organizers, not Distribution Services, are responsible for delivering private vendor materials from the receiving center in bldg. 82 to the event location. To arrange pickup of your items, please adhere to the following:

  • Provide Distribution Services with an estimated pickup date and time.
  • Items need to be picked up during normal Distribution Services' business hours. Business hours are Monday through Friday, 8am to 4:30pm, closed on weekends and holidays.
  • Use of the department ZIP+4 code increases the efficiency of mail sorting and delivery.
  • For larger events, pickup and delivery of private vendor event materials can be arranged through Facility Services Moving Services for a fee.
  • Distribution Services will require one of the persons picking up items to sign for the packages being picked up.
  • Distribution Services is located in bldg. 82 on Mt. Bishop Rd.

Shipping Items After An Event

Event organizers are responsible for picking up private vendor items and returning them to Distribution Services for transfer to shipping couriers. Distribution Services is not responsible for picking up items from and event location to be shipped off campus. Please adhere to the following procedures when shipping items aftern an event:

  • All items being shipped from campus must have a valid courier shipping label for an off-campus destination.
  • All items must be ship ready.
  • Items must be dropped off at Distribution Services during normal Distribution Service business hours, Monday through Friday, 8:00am to 4:30pm. Closed on holidays.
  • For larger events, pickup and delivery of private vendor event materials can be arranged through Facility Services Moving Services for a fee.
  • Distribution Services is located in bldg. 82 on Mt. Bishop Rd.

Important Disclaimers

  • Distribution Services is not responsible for damages or loss of private vendor materials.
  • Event shipping procedures apply to Cal Poly events held on-campus by Cal Poly entities including career fairs, exhibit fairs, showcases, and any other event where private entities may be sending items to Cal Poly to promote there business.