Definition of University Business:
University activities that are directly related to any academic, business, executive, administrative, or support function of the University.
Definition of Driving on University Business:
only when driven in the performance of, or necessary to, or in the course of, the duties of University employment.
Definition of University (CSU) Employees:
"University employees" are defined as those persons who have completed all prerequisites to CSU employment. This includes all CSU faculty, staff, and student assistants and persons on appointed volunteer status. Persons who are not "University employees," are not authorized to drive University vehicles. This includes students (unless appointed as volunteers or employees). Members of the Board of Trustees, as officers of the University, are authorized to drive University vehicles.
Auxiliary Employees Driving on University Business:
Corporation, Associated Students, Inc., and all other Auxiliary employees are required to submit a Volunteer/Person of Interest if they intend to drive a university vehicle on state business.
Auxiliary employees signed up as Volunteers must adhere to the State's Driver Safety Program Policy and Procedures, and complete the State's trainings and application.
- Auxiliary employees can be appointed as volunteers when the driving supports University business.
- Auxiliary employees who are appointed volunteers can drive State vehicles but ORIM liability coverage will be limited to $1M.
- State management employees are required to sign/approve volunteer forms.
Who is a Volunteer?
A volunteer is a person who is not directly employed by Cal Poly SLO (state). All CPC or ASI faculty/staff/student employees, community members, and student (non-employees) are considered Volunteers and are required to fill out the Volunteer/Person of Interest form with a University supervisor/MPP and submit that form to Environmental Health & Safety (EH&S) prior to conducting ANY volunteer duties. Auxiliary employees signed up as Volunteers must complete the State Driver Safety Program Policy and Procedures, including trainings and application.
Note: Volunteer appointment is a prerequisite and must be completed before applying to drive on University business.
Please submit The Volunteer/Person of Interest to Environmental Health and Safety (EH&S). EH&S will notify the driver once the Volunteer Form has been accepted and processed in their office.
How do I fill out the ROV application?
Please refer to the How to Fill out an ROV application guide for line by line information.
Please refer to the Example Driver's License CA guide to find information on your CA Driver's license.
What Trainings do I need to take?
Ages of Potential Drivers:
CPSLO may permit a person 18 years of age or older to drive a university-owned vehicle, but to rent and/or operate a rental vehicle the person must be 21 years of age or older.
Only persons 19 years of age or older will be allowed to drive a van.
Only persons 21 years of age or older will be allowed to drive where the vehicle requires a Commercial Driver's License.
Please refer to the Cal Poly Driver Safety Policy for more information.
Use of University (CSU) Vehicle:
Only University employees may drive University vehicles. The campus may not loan or lease a University vehicle to any non-state entity, including CSU auxiliary organizations.
Definition of University-owned Vehicle:
A University vehicle is defined as a motorized device for land transportation owned, leased, or rented by the University, State or any State agency, including and not limited to automobiles, trucks, carts, etc.
Use of Privately Owned Vehicle:
In order to use a privately owned vehicle on state business, employees must submit a completed Authorization to Use Privately Owned Vehicle on State Business (STD 261) form to their Department. This form is to be kept in the driver's Department and updated annually.
NOTE: Only submitting the Authorization to Use Privately Owned Vehicle on State Business (STD 261) does not grant the driver authorization to drive on university business. The driver must complete STEPS 1-3 above and become an approved driver before they can use a Privately Owned vehicle.
Vans and Buses:
If you are driving a 10+ passenger van on University business at any frequency, you must complete the required online courses in Learning Hub as well as the DGS Van Driver Training (virtual) before driving on University business.
All drivers of Fifteen (15) Passenger Vans must comply with CA Dept. of Motor Vehicle (DMV) regulations and the "CSU-Use of University and Private Vehicles" policy which requires a Class B driver's license, medical certification, and specific DMV driving records.
Motorcycles and Bicycles:
Under the Campus Administrative Policy (CAP), motorcycles and bicycles shall not be used in carrying out University or State business, except for police motorcycles and bicycles as approved by a campus president.
What is a Commercial License?
A commercial license is a special license issued to drivers of the following:
- Vehicle designed to transport 15 or more passengers, including the driver;
- Has a GVWR of 26,001 pounds or more;
- Has a gross combination weight rating of 26,001 pounds or more, inclusive of towed units;
- Any size vehicle transporting hazardous materials that are required to be placarded.
Drivers who must have a Commercial Driver's License (CDL) and drive on University Business must comply with the CPSLO CDL Drug and Alcohol Testing Policy and Procedures (See Policy Appendix B)
What is the difference between a C, B, A license?
In California, a driver with a noncommercial Class C may operate the following:
- A 2-axle vehicle with a GVWR of 26,000 pounds or less.
- A 3-axle vehicle weighting 6,000 pounds or less
- A motorized scooter (not the same as a motorcycle requiring an M1 or M2 license)
- Any housecar 40 feet or less
- A farmer or employee of a farmer may also driver:
- Any combination of vehicles with a GCWR of 26,000 pounds or less if used exclusively in agricultural operations AND is not for hire or compensation.
- No passenger vehicle regardless of weight, may tow more than 1 vehicle.
- No motor vehicle under 4,000 pounds unladen may tow any vehicle weighting 6,000 pounds or more gross.
In California, a driver with a Commercial Class B license may operate the following:
- A single vehicle with a GVWR of more than 26,000 pounds.
- A 3-axle vehicle weighing over 6,000 pounds.
- A bus (except a trailer bus), with endorsement.
- Any farm labor vehicle, with endorsement.
- All vehicles under class C.
- Tow a single vehicle with a GVWR of 10,000 pounds or less.
- Tow any vehicle a Class C licensed driver may tow.
In California, a driver with a Commercial Class A license may operate the following:
- Any legal combination of vehicles including vehicles under Class B and Class A.
- Tow any single vehicle with a GVWR of more than 10,000 pounds.
- Tow any trailer bus, with endorsement OR more than 1 vehicle, with endorsement.
- Any vehicles under Classes B and C.
- trailer bus with endorsement, any towable combination of vehicle weight rating with endorsement, any placard-able hazardous material transportation vehicles with endorsement.
What is GVWR and GCWR?
GVWR: Gross Vehicle Weight Rating. This refers to the maximum loaded weight under which a vehicle can safely operate as prescribed by the manufacturer. Defined as the weight of the vehicle plus its maximum allowable payload in terms of passengers and cargo.
GCWR: Gross Combination Weight Rating. This refers to the total weight of the truck pulling the trailer and the trailer itself. Defined as the maximum allowable weight of the fully-loaded towing vehicle and the weight of the trailer when fully loaded.
What is a driver's license endorsement?
- A driver's license endorsement is a certificate of endorsement that is issued as a separate document that a driver must have, in addition to the driver's license, to operate specific vehicles.
- Endorsements are more common for Class B and Class A drivers. Requirements for endorsements are based on the type and size of vehicle being driven. Some examples of endorsements are:
- HAM: Hazardous Agricultural Materials
- RM: Radioactive Materials
- SCH: School Bus
- VDDP: Vehicle for Developmentally Disabled Persons
- D: Double Trailer
- HM: Hazardous Materials
- PV: Passenger Transportation
- T: Triple Trailer
How do I obtain my out-of-state Driving record?
Please refer to the Out of State DMV Record Pull (excel) guide for direct links to your state's DMV. Follow the directions on their webpage. Please be aware that there may be a charge associated with requesting your out of state driving record, for non-CA licenses. These fees are paid by the driver and/or the driver's Department.