Content is Maintained by Administrative Compliance Services

Web: afd.calpoly.edu/acs/
Phone: 805-756-5447
Email: acs-afd@calpoly.edu

Alcohol Service Requests

In order to ensure that each event held on campus follows the standards and expectations for the use, service, sale, and consumption of alcoholic beverages, Cal Poly requires that persons wishing to sell or distribute alcohol on campus first complete an Alcohol Service Request Form. This page documents the process for accessing and submitting an Alcohol Service Request form.

Who Should Submit a Request

Flow Chart of ASR Requirement

Determine if an Alcohol Service Request form is required per Campus Administrative Policy CAP 172.

When scheduling an on or off campus event, with alcohol being served, verify if the venue has a license to serve alcohol. If the venue does not have an alcohol license in place, an Alcohol Service Request is required.

Per CAP 172.5.2.1, Students' events are not allowed to serve or sell alcohol on campus. Thus, University events, meetings and activities that are student club and/or student managed are not considered University events under this definition, unless they are under the direction and control of a University host and have an approved permit.

ASI staff, CPC staff, and State staff and faculty are able to fill out the form. Others must contact University Catering for assistance.

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Accessing the Request Form

The Alcohol Service Request Form can be accessed via Cal Poly eForms. Clicking on this link will direct you to your Cal Poly Portal to sign in. To continue to the form, please do so.

Alcohol Service Request eForm

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Completing the Request Form

Make sure that the form is filled out and submitted at least 45 days prior to your event, so that multiple approving departments have time to review and approve it. While completing the form, be sure that you have all pertinent information available, including the event reference number. This is the number you receive after completing the Facilities Event Request Form.

The Alcohol Service Request Submission Guide contains step-by-step information about how to complete each portion of the form. If this is your first time completing an alcohol service request or if you have any questions, please consult the guide.

If you have further questions or concerns, feel free to contact Administrative Compliance Services via email at acs-afd@calpoly.edu or by phone at 805-756-5447.

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