How & When To Pay
- Registration and Tuition Fees
- Housing and Dining Charges
- Using Financial Aid as a Payment Method
- Making a Payment
Registration and Tuition Fees
- Personal Payment (online payment preferred)
- Financial Aid
Registration and tuition fees are charged and due on a quarterly basis. Quarterly charges, less any payments or credits applied, are viewable on the “Money Matters” tab of the student portal, in the “Account Summary” portlet, on the “Registration & Other Fees” line. Detail is viewable by clicking the “View Account Activity” or “View Balance by Term” links.
Personal Payment (New due date policy effective Fall 2016)
With the exceptions of Fall Early Registration and Financial Aid students (see below), registration and tuition fees are due and viewable at the time of registration. Fees that are not paid by the due date will become past due, and a registration hold will be placed on your account that will prevent you from adding or swapping classes until the balance is paid. If you have not paid your fees by the published cancellation dates, you may be cancelled from all enrolled classes. Class cancellation dates are published on the “Important Financial Dates” channel of the “Money Matters” tab, and online at fees.calpoly.edu. (Please follow the links to the appropriate Payment Schedule.)
For Fall Early Registration, registration and tuition fees are usually due and viewable on your student account the latter part of July. Fees that are not paid by the due date in August and not deferred by a financial aid award will become past due, and a registration hold will be placed on your account that will prevent you from adding or swapping classes until the balance is paid. If you have not paid your fees by the published cancellation date, you may be cancelled from all enrolled classes. The specific due dates are published online at fees.calpoly.edu. (Please follow the links to the appropriate Payment Schedule.)
Students who have financial aid for the current quarter or an approved third-party contract on file, will not be subject to financial registration holds or class cancellation. However, once the financial aid, contract payment, or waiver for the term is posted to the student account (disbursements usually start the week before classes begin), a registration hold will be placed if your fees are not fully paid. The hold will prevent adding or swapping classes until the balance is paid. See “Using Financial Aid as a Payment Method” below for additional information.
Housing and Dining Charges
Personal Payment (online payments preferred)
An 'Initial Payment' will be required during the application process. Balance of annual charges have two payment options:
- Annual Payment (less Initial Payment made) due in August, OR
- Monthly Installment Payment Plan due the 1st of each month September thru April
How to pay the 'Initial Payment'
Applicants making personal payments for Housing and Dining charges will be required to make an initial payment during the application process. Initial payments are not charged to the student account. Students eligible for on-campus housing and dining plan will have a 'general option' in the online payment system CASHNet titled 'Housing/Dining Initial Payment' or 'Housing Initial Payment'. This option must be selected and paid in order to complete the payment step of the application process.
Housing and Dining charges (when applicable) are charged on an annual basis in August less any initial payment made. Annual charges, less any payments or credits applied, are viewable on the “Money Matters” tab of the student portal, in the “Account Summary” portlet, on the “Housing" and "Dining” lines. Detail is viewable by clicking the “View Unpaid Charges" or "View Account Activity” links. Note: Housing and Dining charges are posted by term for financial aid application purposes only and are applicable only to students approved to use Financial Aid as a payment method. Personal payment options are annual payment or monthly installment payment plan.
If an Initial Payment was required at the time of application or later after determination of insufficient financial aid for approved payment deferral, that amount will already be credited toward the annual charge at the time of payment. (Financial aid students can request that the Initial Payment requirement be deferred. See “Using Financial Aid as a payment Method” below for additional information.)
With the exception of financial aid students (see “Using Financial Aid as a Payment Method” below for additional information), students will be required to make an initial payment during the application process then have the choice of either paying the remaining annual balance in full in August or be automatically enrolled in an Installment Payment Plan.
Annual Payment (i.e. payment in full) can only be made during a specific window of time in August (usually the second week). Per the Housing License Agreement, if the Licensee does not pay in full during that time, then Licensee will automatically be enrolled in an Installment Payment Plan(s) for Housing and/or Dining fees. Licensee will be charged a one-time $21 fee for each Installment Payment Plan in which Licensee is enrolled (up to a total of $42 for enrollment in both Installment Plans).
Installment Payment Plan information – including current installment amounts remaining and due dates – will be viewable on the "Money Matters" tab of the student portal once the student has been enrolled in the Installment Payment Plan. To view your installment plan schedule, go to the “Money Matters” tab, and then click on the “Payment Plans" tab in the "Account Summary" portlet. Please remember that this information will not be viewable until the student has been enrolled in the Payment Plan(s), which usually will not occur until the fourth week of August.
For more information on housing & dining plan due dates and installment payment plans, including payment amounts and due dates, click here: http://www.housing.calpoly.edu/student-housing. Select your appropriate student group (“Freshmen,” “Continuing,” etc.) from the menu on the right hand side of the screen, then click on “Fees and Payments" and scroll to schedule for applicable academic year.
See “Using Financial Aid as a Payment Method” below.
Using Financial Aid as a Payment Method
Registration fees (and non-resident tuition fees, when applicable) are automatically deferred for financial aid recipients until the anticipated financial aid for the term is posted to the student's account (disbursements usually start the week before classes begin). Financial Aid students are advised to check their student account balance on the 'Money Matters' tab the day after the term's 1st financial aid disbursement date to confirm charges have been paid. Financial Aid disbursements are viewable on the “Money Matters” tab of the student portal, in the “Account Summary” portlet, on the "Financial Aid" tab. Any registration or tuition fees not covered by financial aid are due once financial aid for the quarter has been disbursed, no later than the beginning of the term (delayed financial aid may require personal payment). Refer to "View Unpaid Charges" on the "Student Account Balance" tab of the "Account Summary" portlet.
On campus housing and dining plan payments (when applicable) may also be deferred if the student has accepted sufficient financial aid for the academic year.
Financial aid is applied first to pay registration fees and tuition amounts, then to housing fees, and lastly to dining fees. Therefore, in order to defer housing fees using financial aid you must have enough accepted aid to cover all registration fees and tuition amounts, as well as the full amount of the housing charges. In order to defer both housing and dining fees you must have enough accepted aid to cover all registration fees and tuition amounts, as well as the full amount of the housing and dining charges.
Students who expect to have sufficient accepted financial aid to cover either the full amount of their housing fees or the full amount of both their housing and dining fees, may choose to have those fees paid by financial aid by checking the Financial Aid payment method box on the Student Housing and Dining License Agreement. Analysis will be performed June through late August to verify that there is sufficient accepted aid to cover either the full amount of housing fees, or housing and dining fees. If it is determined that the amount of accepted aid is not sufficient to allow the deferral of one or both of those fees then the student will be automatically enrolled in Installment Plan(s) in accordance with the terms of the License Agreement. The student will be notified of the enrollment via email, and will be responsible for any unpaid initial payment or installments that remain unpaid as of the date of the analysis. The student may also be responsible for any late fees assessed in accordance with the terms of the License Agreement. A similar analysis may be performed periodically throughout the year to verify that accepted financial aid amounts continue to be sufficient to allow deferral of housing and dining fees.
For more information on using financial aid as a payment method, click here: /student_accounts/financial_aid_defer.asp.
Making a Payment
Online Payment (preferred method)
Payment can be made online through the “Money Matters” tab of the student portal, by clicking the “Make A Payment Now” button, then the “Click here to make an online payment” link. This will sign you into your CASHNet account, the online payment system. Specific charges that have already been posted to the student account – but have not yet been paid – will appear at the top of the screen. Non-specific links to general payment options appear at the bottom of the screen and to the right. Online payment can be made by eCheck or Credit Card. There is no convenience fee for payments made by eCheck. A 2.75% convenience fee will be charged for credit card payments.
The online payment system may be accessed outside of the student portal at http://afd.calpoly.edu/student_accounts/online_payments.asp.
Students have an option of creating a separate parent login account for online payments via a CASHNet Parent PIN. Setup guide available at http://afd.calpoly.edu/student_accounts/forms/CashNet_PARENT_PIN_Guide.pdf .
For international students only. Cal Poly is currently contracted with flywire by peerTransfer.
You may pay with your home currency (non-USD) by wire transfer from your bank (online, phone, or in person). Completed wire transfers are usually received by Cal Poly within 2 to 3 banking days. Please note: your payment is posted to your student account once received by Cal Poly, not at the time the wire is initiated with your bank. Published fee payment due dates and class cancellation dates should be taken into consideration when making a wire transfer. Preview the process with the International Wire Transfer User Guide.
Cash or Check: Pay at the University Cashier's office: Building 1, Room 131E. Office hours are 9:00 a.m. to 4:00 p.m. Monday through Friday.
Make check payable and mail to:
California Polytechnic State University
1 Grand Ave
San Luis Obispo, CA 93407
Please allow 10 days for mailing time and include your Empl ID# / Student ID number on the check. For your convenience, download a Payment Remittance Form.
Note: Before mailing a check, be sure to review any applicable due dates. Online payment is the better option, especially if time is running short.