Fall 2018 Important Dates

Charges for Fall 2018 Registration for Returning Students will be viewable on 07/09/2018
Charges for Incoming Freshmen will be viewable on 08/08/2018
Students WITHOUT Financial Aid — Past due: 08/29/2018, Class Cancellation: 09/06/2018
Students WITH Financial Aid — Past due: 09/14/2018, not subject to class cancellation

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Last updated: 07/03/18

Using Financial Aid to Pay Housing and Dining - 2018/2019

At Cal Poly, Financial Aid cannot be used to make a partial payment towards housing or dining.

In order for your Financial Aid to pay your Housing costs, you must have been offered and accepted enough aid to cover all of your Registration and Tuition fees as well as 100% of your housing costs for every quarter. Financial Aid can only be used to cover Dining costs if you have been offered and accepted enough aid to cover All Registration and Tuition fees, 100% of Housing costs AND 100% of Dining costs for every quarter. We put together the following tables as guidelines:

FRESHMEN

Financial Aid Required To Defer Housing or Housing & Dining Fees

Must equal or exceed the total of:

  • Registration Fees
  • Freshmen Housing Charges for Apartments or Residence Halls
  • Dining Plan (Housing Charges must be covered first)

California Resident Students

Financial Aid to Defer
Res Hall Double
Res Hall Triple
YTT Apartment Double
YTT Apartment Quad
Registration/Tuition & Housing
$18,792
$18,342
$19,689
$18,342
Registration/Tuition & Housing & Dining-All Flex
$24,732
$24,282
$25,629
$24,282
Registration/Tuition & Housing & Dining-180
$24,354
$23,904
$25,251
$23,904
Registration/Tuition & Housing & Dining-150
$24,180
$23,730
$25,077
$23,730

Non-Resident Students

Includes Non-Resident Tuition of $264 per unit - 45 units per year estimated

Financial Aid to Defer
Res Hall Double
Res Hall Triple
YTT Apartment Double
YTT Apartment Quad
Registration/Tuition & Housing
$30,672
$30,222
$31,569
$30,222
Registration/Tuition & Housing & Dining-All Flex
$36,612
$36,162
$37,509
$36,162
Registration/Tuition & Housing & Dining-180
$36,234
$35,784
$37,131
$35,784
Registration/Tuition & Housing & Dining-150
$36,060
$35,610
$36,957
$35,610

**Please Note: Federal Work Study grants and cash payments cannot be included in the deferment calculation.

***Please Note: Housing and Dining costs are higher during the Fall quarter based upon the longer occupancy period and other factors but Financial Aid is divided evenly over the three quarters. As a result, students that accept the amount of Financial Aid indicated above to defer housing or housing and dining can expect to have a small amount of excess Financial Aid in the Winter and Spring quarters. Also the amounts above do not factor in loan fees deducted by lenders and indicate the required 'net' financial aid.

CONTINUING STUDENTS

Financial Aid Required To Defer Housing or Housing & Dining Fees

Must equal or exceed the total of:

  • Registration Fees
  • Continuing Student Housing Charges for Apartments
  • Dining Plan (Housing Charges must be covered first)

California Resident Students

Financial Aid to Defer
Apartment Single
Apartment Double
Registration/Tuition & Housing
$19,975
$19,419
Registration/Tuition & Housing & Dining-Premium
$22,978
$22,422
Registration/Tuition & Housing & Dining-120
$22,708
$22,152
Registration/Tuition & Housing & Dining-80
$21,928
$21,372

Non-Resident Students

Includes Non-Resident Tuition of $264 per unit - 45 units per year estimated

Financial Aid to Defer
Apartment Single
Apartment Double
Registration/Tuition & Housing
$31,855
$31,299
Registration/Tuition & Housing & Dining-Premium
$34,858
$34,302
Registration/Tuition & Housing & Dining-120
$34,588
$34,032
Registration/Tuition & Housing & Dining-80
$33,808
$33,252

**Please Note: Federal Work Study grants and cash payments cannot be included in the deferment calculation.

***Please Note: Housing and Dining costs are higher during the Fall quarter based upon the longer occupancy period and other factors but Financial Aid is divided evenly over the three quarters. As a result, students that accept the amount of Financial Aid indicated above to defer housing or housing and dining can expect to have a small amount of excess Financial Aid in the Winter and Spring quarters. Also the amounts above do not factor in loan fees deducted by lenders and indicate the required 'net' financial aid.

TRANSFER STUDENTS

Financial Aid Required To Defer Housing or Housing & Dining Fees

Must equal or exceed the total of:

  • Registration Fees
  • Transfer Student Housing Charges for Apartments
  • Dining Plan (Housing Charges must be covered first)

California Resident Students

Financial Aid to Defer
Apartment Single
Apartment Double
Registration/Tuition & Housing
$20,492
$19,927
Registration/Tuition & Housing & Dining-Premium
$23,495
$22,930
Registration/Tuition & Housing & Dining-120
$23,225
$22,660
Registration/Tuition & Housing & Dining-80
$22,445
$21,880

Non-Resident Students

Includes Non-Resident Tuition of $264 per unit - 45 units per year estimated

Financial Aid to Defer
Apartment Single
Apartment Double
Registration/Tuition & Housing
$32,372
$31,807
Registration/Tuition & Housing & Dining-Premium
$35,375
$34,810
Registration/Tuition & Housing & Dining-120
$35,105
$34,540
Registration/Tuition & Housing & Dining-80
$34,325
$33,760

**Please Note: Federal Work Study grants and cash payments cannot be included in the deferment calculation.

***Please Note: Housing and Dining costs are higher during the Fall quarter based upon the longer occupancy period and other factors but Financial Aid is divided evenly over the three quarters. As a result, students that accept the amount of Financial Aid indicated above to defer housing or housing and dining can expect to have a small amount of excess Financial Aid in the Winter and Spring quarters. Also the amounts above do not factor in loan fees deducted by lenders and indicate the required 'net' financial aid.

Important Notes

Financial aid is applied first to pay registration fees and tuition amounts, then to housing fees, and lastly to dining fees. Therefore, in order to defer housing fees using financial aid you must have enough accepted aid to cover all registration fees and tuition amounts, as well as the full amount of the housing charges. In order to defer both housing and dining fees you must have enough accepted aid to cover all registration fees and tuition amounts, as well as the full amount of the housing and dining charges.

The estimated amounts provided below were calculated based on the highest total quarterly charge (Fall quarter) multiplied by three terms. Housing and dining annual charges are not equally divided into three quarters, meaning that students will incur higher housing and dining charges during the Fall quarter based upon the longer occupancy period and other factors. It is important to note that Financial Aid is divided evenly over the three quarters. As a result, students that accept the amount of Financial Aid indicated below to defer housing or housing and dining can expect to have a small amount of excess Financial Aid in the Winter and Spring quarters that will be automatically refunded.

The amounts below do not factor in loan fees deducted by lenders and indicate the required 'net' financial aid.

If during the housing application process, the student did NOT indicate their choice to have the full amount of their housing fees or the full amount of both their housing and dining fees paid by Financial Aid, they may make a request to switch their payment method by sending an email to studentaccounts@calpoly.edu requesting the change.

Students who expected to have sufficient accepted financial aid to cover either the full amount of their housing fees or the full amount of both their housing and dining fees, may have choosen to have those fees paid by financial aid by checking the Financial Aid payment method box on the Student Housing and Dining License Agreement during their online application. The Student Accounts Office will perform analysis in June and July to determine if there is sufficient accepted aid to cover either the full amount of housing fees, or housing and dining fees. If it is determined that the amount of accepted aid is not sufficient to allow the deferral of one or both of those fees then the student will be notified by email with instructions to either increase the amount of accepted aid or have their payment method switched to personal payments for any remaining balance.

A final analysis will be performed in August. If it is determined that the amount of accepted aid is not sufficient to allow the deferral of one or both of those fees then the student will be automatically enrolled in Installment Plan(s) in accordance with the terms of the License Agreement. The student will be notified of the enrollment via email, and will be responsible for any unpaid initial payment or installments that remain unpaid as of the date of the analysis. The student may also be responsible for any late fees assessed in accordance with the terms of the License Agreement. A similar analysis may be performed periodically throughout the year to verify that accepted financial aid amounts continue to be sufficient to allow deferral of housing and dining fees.