TERM 202X Important Dates

Fees Viewable - First Years: - 08/25/202X
Fees Viewable - Returning: when enrolled starting 08/28/202X
Students NOT "Deferred by Financial Aid"Past due: 12/07/202X - Class Cancellation: 12/16/202X
Students "Deferred by Financial Aid" — Past due: 1/22/2022 - not subject to class cancellation

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Fee Proposal Guidelines

Campus fee proposals can be submitted by any member of the Cal Poly community including, faculty, staff and students through the appropriate Vice President who will serve as the Sponsor. All campus fee proposals must be reviewed as outlined by the CSU Chancellor’s Office detailed in Executive Order (EO) 1102. This includes:



Understanding Fee Types

As outlined in Executive Order (EO) 1102, the California State University Fee Policy defines fee into categories:

  • Category I - Systemwide Mandatory Fees

    Systemwide mandatory tuition and other fees that must be paid to apply to, enroll in, or attend the university, or to pay the full cost of instruction required of some students by statute.

    Fee Category I
    Fee Type Systemwide Mandatory Fees
    Examples Application fees, enrollment fees, tuition fees
    Authority Board of Trustees
    Steps
  • Category II - Campus Mandatory Fees

    Campus mandatory fees that must be paid to enroll in or attend the university.

    Fee Category II
    Fee Type *Campus Mandatory Fees
    Examples University Union, ASI, IRA
    Authority Chancellor establishes fees. Campus Level: President has oversight and may adjust or eliminate fees.
    Steps
    • Budget (provide support for financial statement information gathering)
    • Fee Recommender develops and defines fee proposal
    • Fee Recommender sends endorsement memo and supporting documents to Program Owner
    • Program Owner reviews. If in support, sends endorsement memo to appropriate Divisional Vice President
    • Divisional Vice President reviews. If in support, sends endorsement memo to University President.
    • University President reviews and sends formal communication seeking CFAC recommendation also communicates with System Office
    • CFAC will meet to discuss fee proposal and make recommendation regarding method for carrying out a plan for alternative consultation or fee referendum
    *This is a lengthy process which involves feedback from the campus community therefore may take an entire academic year to complete.
  • Category III - Course Fees

    Fees associated with state-supported courses. Specifically, for materials and services used in concert with the basic foundation of an academic course offering.

    Fee Category III
    Fee Type Course Fees
    Examples Materials and services related to State supported program courses
    Authority

    Chancellor authorizes a dollar range for fees.
    $0-$150 Course fees
    $0-$3,000 Field trips

    Campus Level: Campus president approval in range, Chancellor’s Office for out-of-range

    Steps
    • Budget (provide support for financial statement information gathering)
    • Fee Recommender develops and defines fee proposal
    • Fee Recommender sends endorsement memo and supporting documents to Program Owner
    • Program Owner reviews. If in support, sends endorsement memo to appropriate Divisional Vice President
    • Divisional Vice President reviews. If in support, sends endorsement memo to University President
    • University President reviews and sends formal communication seeking CFAC recommendation also communicates with System Office
    • CFAC will meet to discuss fee proposal and make recommendation to the President
  • Category IV - Fees Other than Category II/III

    Fees, other than Category II or III fees, paid to receive materials, services, or for the use of facilities provided by the university; and fees or deposits to reimburse the university for additional costs resulting from dishonored payments, late submissions, or misuse of property or as a security or guaranty.

    Fee Category IV
    Fee Type Fees Other than Category II/III
    Examples Late submission, graduation fees, transfer orientation
    Authority
    Steps
    • Senior Vice President for Adminstration & Finance review and recommendation to University President
    • Presidential decision (approve/deny)
    • Notification/advisory only to CFAC
  • Category V - Self-Support Program

    Fees paid to self-support programs such as extended education, Cal State Online extended education offerings, parking and housing including materials and services fees, user fees, fines, and deposits. Self-support programs are defined as those not receiving state general fund appropriations; instead, fees are collected to pay the full cost of a program. Costs of self-support instructional programs include support and development of the academic quality of the university.

    Fee Category V
    Fee Type Self-Support Program
    Examples Housing, Parking, Extended Education
    Authority
    Steps
    • Senior Vice President for Administration & Finance review and recommendation to University President
    • Presidential decision (approve/deny)
    • Notification/advisory only to CFAC
  • Category VI - Systemwide voluntary fees.
    Fee Category VI
    Fee Type Systemwide Voluntary fees
    Examples Statewide Student Involvement and Representation Fee (SIRF)
    Authority Board of Trustees
    Steps

Fee Proposal Review

All fee proposals are reviewed by the Senior Vice President for Administration & Finance/ CFO and the Associate Vice President for Financial Services. Category II fees will require activation of the Campus Fee Advisory Committee (CFAC) in order to make a recommendation to the campus President.