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Student Success Fee Allocation Advisory Committee Background

Background

On February 29th, 2012, Cal Poly students ended a month-long advisory process on the Student Success Fee. The fee was approved by the University President and the Chancellor for all students to pay as a cost of attendance at Cal Poly. Of the 33 student groups that gave formal endorsements, 32 were in favor of the proposed fee. In addition, an advisory referendum (with a total of 7,622 votes cast) showed a majority of the campus in support of the fee – 57 percent of students voted in favor of the increased fee.

An influential component of the proposed fee was the assurance that a Student Success Fee Allocation Advisory Committee will advise the University President how to allocate the generated revenue based on the current priorities. Cal Poly students were informed that the Advisory Committee will be co-chaired by the ASI President and the Vice President for Administration and Finance, in addition to having the majority of voting members consist of students.

Shared Governance

Every student at Cal Poly required to pay the Student Success Fee is a member of Associated Students Incorporated. The ASI Board of Directors consists of 25 student representatives elected from each college, serving as the official voice of the students. Every student at Cal Poly has an opportunity to either serve as a representative on this Board or vote for a representative. Furthermore, the ASI President is elected by all students at Cal Poly. The ASI Board of Directors and ASI President are the only student representatives elected by the student body. Every student at Cal Poly has one vote and an equal voice.

In April 2011, Cal Poly students broke the CSU record for voter turnout, with over 37 percent of students voting for their ASI representatives. Currently, there are 102 candidates running to represent students in the 2012-2013 academic year. This demonstrates the level of interest and quality of ASI student representatives. The ASI President appoints student representatives on all campus Committees, including University-wide and Academic Senate Committees.

Committee Make-Up

Every student on the Student Success Fee Allocation Advisory Committee is to be an elected representative from ASI. Six elected ASI Board of Directors shall serve as the student representation on the Student Success Fee Allocation Advisory Committee, one from each of the six colleges at Cal Poly. The ASI President and the Vice President for Administration and Finance will serve as co-chairs and voting members of the Committee. The Committee will include two voting representatives from Academic Affairs and one voting representative from Student Affairs. In addition, the Committee will include one representative from the Provost's Office and one representative from Administration and Finance who will serve as support to this Committee (non-voting).

The ASI President will submit recommendations for student representatives. The Academic Senate Chair, Vice President of Student Affairs and the Provost will submit recommendations for representatives, respectively. All recommendations will be submitted to the University President for review and consideration for appointment in the annual selection process, or in any instance of a vacancy during the term.

  • ASI President (Co-Chair)
  • Vice President for Administration and Finance (Co-Chair)
  • ASI Board of Director – Agriculture, Food and Environmental Sciences
  • ASI Board of Director - Science & Mathematics
  • ASI Board of Director - Architecture and Environmental Design
  • ASI Board of Director - Business
  • ASI Board of Director - Liberal Arts
  • ASI Board of Director - Engineering
  • Academic Affairs Representative (2):
    • Academic Senate chair or designee (1)
    • Provost (1)
  • Student Affairs Representative (1)
  • Provost's Office Representative (1) – non-voting
  • VP Admin & Finance Office Representative (1) – non-voting

SUMMARY: 11 voting members, 7 of whom are students, and 2 non-voting Members

Each voting member of the Committee will serve a one-year term and may serve up to two terms (with the exception of the Vice President of Administration and Finance who serves continuously as co-chair).

Meetings of the Committee shall be called by the Vice President for Administration and Finance in consultation with the ASI President with notification given at least one week prior to the meeting date. A quorum of the Committee is defined as a majority of voting members in attendance. Recommendations may be advanced by a vote of the majority of those in attendance. The Committee's recommendations are to be forwarded to the President no later than mid-February of each year.

Central to the success of the Advisory Committee's work is the outreach and communication process. Prior to determining recommendations related to the fiscal priorities, the Committee should encourage all student groups and organizations to develop a list of priorities as well as create and implement an outreach method to ensure that members of the Cal Poly community have an opportunity to be heard. Such methods should include, but not limited to, conducting surveys on the Cal Poly Portal and outreach efforts to various advisory groups, each college council, affinity organizations, cultural and ethnic entities, service organizations, academic-related clubs, and students at large.

Committee Purpose and Role

The Committee is to gather input from students as well as Cal Poly leadership about the Student Success Fee-related priorities and needs in their areas, and the university in general, for the subsequent academic year. As the Committee considers the needs, it is to be aware of the prior year funding commitments and the continuing effect of those commitments.

The Committee will meet annually to review these needs to recommend to the President for funding with the revenue from the Student Success Fee. The Committee may rank the ideas for funding in priority order or, in some manner, emphasize key priorities.

Initial Appointment and Operation of the Committee

Typically, appointments to the committee will occur during the spring quarter for service in the subsequent academic year. Committee work will occur throughout the academic year but will be focused in the fall quarter in order to provide the maximum lead time for administrators charged with implementing the student success fee.

For spring quarter 2012 only, the committee will be appointed as soon as possible. The co-chairs of the committee will be the current ASI President and the Vice President for Administration and Finance. Student members will be selected from the current ASI Board. In addition, the Academic Senate, Student Affairs and the Provost will submit recommendations for representatives, respectively. All recommendations will be submitted to the University President for review and consideration for appointment in the selection process. The committee will provide recommendations to the President on the proposed allocations for the 2012-13 academic year prior to the end of the spring quarter. A new committee will be constituted by the end of the spring quarter after ASI elections.