To assist in this new remote working and learning environment. The latest information regarding Procure to Pay functions (Procurement, Payment and Distribution Services)
Cal Poly has implemented Concur Travel and Expense as our new travel management system. Concur must be used by all state employees traveling on university business, including CPC funded travel.
Concur is a comprehensive web based tool that integrates travel requests, travel reservations (air, hotel, and car rental) and expense reporting, including an automated approval workflow process all in one system.
To access Concur, log into your Campus Portal. Under Applications, select Concur Travel.
Instructions for all roles and activities in Concur are available under the appropriate tabs: Travel Request, Travel Policy, Concur Travel Card, Book Travel Expense Report, Cancelled Travel.
Concur has updated its user interface. Concur is aware we are having trouble seeing the list of Expenses and/or the details for approvals. Concur is working on this issue. In the meantime, please use this work-around to see all the expenses, so you can continue to approve travel.
Download InstructionsThis information is specific to travel impacted as a result of the coronavirus (COVID-19). As the situation remains very dynamic, please check back for updates.
DOMESTIC TRAVEL COVID CHECKLIST
INTERNATIONAL TRAVEL COVID CHECKLIST
These guidelines are intended to help all California State University (CSU) students, faculty, and staff stay informed and safe during business-related travel.
Centers for Disease Control and Prevention (CDC) recommends delaying travel until you are fully vaccinated because travel increases your chance of getting and spreading COVID-19. If you are not fully vaccinated and must travel, follow CDC's recommendations for unvaccinated individuals.
All international study abroad travel requests must start with the International Center.
IMPORTANT NOTE: For information on Concur and training, please email Travel Analyst, Stephanie Albright at polytravel@calpoly.edu in Strategic Business Services.
Recorded training sessions are now available on the website.
Each of these trainings are about 5-8 minutes long. Department or individual trainings can be scheduled with Poly Travel in addition to these trainings, if needed.
Concur allows you to request, book, and expense travel all in one tool.
Poly Travel Office
1 Grand Ave., Building 1 Room 128,
San Luis Obispo, CA 93407
Office Hours: Monday- Friday 8:00am-5:00pm
Up-to-the-minute service availability and performance information
