To assist in this new remote working and learning environment. The latest information regarding Procure to Pay functions (Procurement, Payment and Distribution Services)

Poly Travel

Cal Poly has implemented Concur Travel and Expense as our new travel management system. Concur must be used by all state employees traveling on university business, including CPC funded travel.

Concur is a comprehensive web based tool that integrates travel requests, travel reservations (air, hotel, and car rental) and expense reporting, including an automated approval workflow process all in one system.

To access Concur, log into your Campus Portal. Under Applications, select Concur Travel.

Instructions for all roles and activities in Concur are available under the appropriate tabs: Travel Request, Travel Policy, Concur Travel Card, Book Travel Expense Report, Cancelled Travel.


Trouble seeing expenses?

Concur has updated its user interface. Concur is aware we are having trouble seeing the list of Expenses and/or the details for approvals. Concur is working on this issue. In the meantime, please use this work-around to see all the expenses, so you can continue to approve travel.

Download Instructions

Travel Safety Guidelines During COVID-19

This information is specific to travel impacted as a result of the coronavirus (COVID-19). As the situation remains very dynamic, please check back for updates.

DOMESTIC TRAVEL COVID CHECKLIST

INTERNATIONAL TRAVEL COVID CHECKLIST

These guidelines are intended to help all California State University (CSU) students, faculty, and staff stay informed and safe during business-related travel.

Centers for Disease Control and Prevention (CDC) recommends delaying travel until you are fully vaccinated because travel increases your chance of getting and spreading COVID-19. If you are not fully vaccinated and must travel, follow CDC's recommendations for unvaccinated individuals.

All international study abroad travel requests must start with the International Center.

IMPORTANT NOTE: For information on Concur and training, please email Travel Analyst, Stephanie Albright at polytravel@calpoly.edu in Strategic Business Services.

Back to top

Poly Travel Training

Please email polytravel@calpoly.edu for Concur training on an as-needed basis.

Recorded training sessions are now available on the website.

Each of these trainings are about 5-8 minutes long. Department or individual trainings can be scheduled with Poly Travel in addition to these trainings, if needed.

Back to top

Concur Overview

Concur allows you to request, book, and expense travel all in one tool.

  • 3 Modules: Request, Travel, Expense Report
    • An approved Request is the key to a simplified and satisfactory experience; it will allow you to…
      • book your trip in Travel so you can book and reserve air, car, and/or hotel
      • submit an Expense Report (claim your travel)
Concur Overview Screenshot

Back to top

Travel Process

Back to top

Additional Information

Poly Travel Office

1 Grand Ave., Building 1 Room 128,
San Luis Obispo, CA 93407

Office Hours: Monday- Friday 8:00am-5:00pm

Service Status Dashboard

Up-to-the-minute service availability and performance information

Launch Dashboard

Travel Updates