To assist in this new remote working and learning environment. The latest information regarding Procure to Pay functions (Procurement, Payment and Distribution Services)

Poly Travel

Cal Poly has implemented Concur Travel and Expense as our new travel management system. Concur must be used by all state employees traveling on university business, including CPC funded travel.

Concur is a comprehensive web based tool that integrates travel requests, travel reservations (air, hotel, and car rental) and expense reporting, including an automated approval workflow process all in one system.

To access Concur, log into your Campus Portal. Under Applications, select Concur Travel.

Instructions for all roles and activities in Concur are available under the appropriate tabs: Travel Request, Travel Policy, Concur Travel Card, Book Travel Expense Report, Cancelled Travel.


2020-2021 University Travel Guidelines

This information is specific to travel impacted as a result of the coronavirus (COVID-19). As the situation remains very dynamic, please check back for updates.

Cal Poly has suspended all non-essential international and domestic travel for all faculty, staff, students and its auxiliary organizations, including Cal Poly Corporation, Associated Students Inc. and Cal Poly Foundation through June 30, 2021.

Authority has been given to the university president to approve exceptions to the travel suspension when there are compelling reasons that support the academic and co-curricular mission of the campus ("essential travel"). All travel must be approved prior to booking a trip or committing funds.

All international travel and study abroad requests must start with the International Center.

IMPORTANT NOTE: For information on Concur and training, please email Travel Analyst, Stephanie Albright at polytravel@calpoly.edu in Strategic Business Services.

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Poly Travel Roll Out

Please email polytravel@calpoly.edu for Concur training on an as-needed basis for 2020.


WAVE 1

April 5 - May 27

  • CENG
  • CLA
  • CAED
  • OCOB

WAVE 2

June 14- July 30

  • STUDENT AFFAIRS
  • OFFICE OF THE VP
  • CAREER SERVICES
  • CAMPUS HEALTH
  • OFFICE OF DEAN OF STUDENTS
  • COMMENCEMENT
  • DRC
  • NEW STUDENT & TRANSITION PROGRAMS
  • PARENT FAMILY PROGRAMS
  • STUDENT ACADEMIC SERVICES

WAVE 3

August 2 - Sept 10

  • ADMISSIONS
  • OFFICE OF THE REGISTRAR
  • UNIVERSITY MARKETING
  • UNIVERSITY ADVISING
  • GRAD ED
  • EQUAL OPPORTUNITY
  • LIBRARY
  • RESEARCH & ECON DEVELOPMENT
  • CTLT

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Concur Overview

Concur allows you to request, book, and expense travel all in one tool.

  • 3 Modules: Request, Travel, Expense Report
    • An approved Request is the key to a simplified and satisfactory experience; it will allow you to…
      • book your trip in Travel so you can book and reserve air, car, and/or hotel
      • submit an Expense Report (claim your travel)
Concur Overview Screenshot

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Travel Process

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Additional Information

Poly Travel Office

1 Grand Ave., Building 1 Room 128,
San Luis Obispo, CA 93407

Office Hours: Monday- Friday 8:00am-5:00pm

Service Status Dashboard

Up-to-the-minute service availability and performance information

Launch Dashboard

Travel Updates