Hotel in California:

California hotels may charge an occupancy tax and this tax is determined by each COUNTY, not the state. Please visit the county's website prior to traveling for more information. In addition, we encourage all travelers to call their hotel in advance to confirm what documentation or forms are required to qualify for occupancy tax exemption since it is up to each hotel if they will waive the occupancy tax from your bill.

• The City of San Diego
• San Diego County
• Sacramento

Be prepared to provide the following, as a minimum, to the hotel:

• Hotel/Motel Transient Occupancy Tax Waiver (Exemption Certificate for State Agencies) STD. 236 (https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std236.pdf)
• Print/PDF of Concur Approved Request or Approved 1A (if still on paper process)
• Cal Poly ID

Rental Cars

Rental cars can be booked through the Travel Management Company or you can book it yourself. If you would rather book your own rental car please follow these instructions.

Employees must pay with a credit card. The direct bill solution for employees is the Concur Travel Card.

The direct bill solution for non-employees is the Cal Poly Enterprise portal only, the link above will take you to the proper page with the portals for State funded and for Cal Poly Corporation funded direct bill.