Travel Expenses Resources & Guides
A traveler should only submit one expense report per trip with all expenses, including Concur Travel Card charges and out of pocket expenses. Traveler is responsible for submitting their expense report within 30 days of the trip end date. Occasionally, a Concur Travel Card charge may post after 30 days, if so, then make a note in the Comment section in the Expense Report.
Submit Expense Report - Domestic
Expense Report Checklist
To ensure there are no delays in processing your Concur Expense Report, make sure to:
- Attach your Concur Request
- Add all meals, incidental, lodging, airfare, mileage, and miscellaneous expenses (actuals only)
- Select Payment Type
- List advance amounts (if applicable)
- Allocate to chartfield string(s)
- SUBMIT Expense Report
- Approving Officials approve
And provide the required backup documentation, which may include:
- Attached Concur travel request
- Itinerary (Conference agenda)
- Itemized lodging and airfare expenses (if applicable)
- Itemized receipts for any meal and miscellaneous expenses over $40
- Additional justification memos (if necessary)
Forms for Faculty or Staff:
Expense Report Resources
User Guide
Expense Resources
- Concur Expense Reference Guide PDF
- Hotel Itemization Tutorial PDF
- Alerts And Exceptions PDF
- Allocating Expenses PDF
- Allocations PDF
- Allowance Itinerary PDF
- Attaching Approved Request PDF
- Attaching Receipts PDF
- Attach Approved Request PDF
- Available Expenses PDF
- Canceled Trip with Expense and Credit PDF
- Cash Advance PDF
- Create New Expense PDF
- Fraudulent Charges PDF
- Grocery Meals PDF
- Hotel Lodging Itemization PDF
- Hospitality Adding Attendees PDF
- Hospitality Attendees PDF
- Hospitality Business Meals PDF
- Hotel Itemization PDF
- Itemizing Expenses PDF
- Menu Details PDF
- Missing Receipt Form PDF
- Personal Car Mileage PDF
- Personal Expense PDF
- Report Library PDF
- Returned To User PDF
- Submitting Available Expenses PDF
- Virtual Conference PDF