Expense Reports and Reimbursement


Traveling with and paying on behalf of students


Travel without Cal Poly employee and will require reimbursement for expenses

Group - Domestic Procedures

Group Travel is defined as a Concur user (Cal Poly employee with Concur access) paying on behalf of others (students or non-employees)

Contact the Poly Travel office to schedule Concur Group Travel Training for your department.

Contact Information

For Team Travel or Group Needs

The dedicated University Group Travel Team supports and negotiates Group and Team arrangements for typically 10 or more travelers utilizing Commercial Group Air, Hotel Room Blocks and Motor Coach Charters.

  • Business Hours: 5:00AM – 6:00PM Pacific Time
  • Phone: 866-371-3580
  • Email: universitygroups@cbtravel.com
  • Number of dedicated University Group Travel Advisors: 3
  • Minimum number of travelers per group reservation: 6+ depending on airline and NCAA requirements

Group - International Travel

Group international travel with student visit the international center website

Travel Updates