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Poly Travel

Expense Reports and Reimbursement

Staff / Faculty

Individual Travel

Group

Traveling with and paying on behalf of students

Non-Employee

Travel without Cal Poly employee and will require reimbursement for expenses

Group - Domestic Procedures

Group Travel is defined as a Concur user (Cal Poly employee with Concur access) paying on behalf of others (students or non-employees)

Contact the Poly Travel office to schedule Concur Group Travel Training for your department.

Concur Tutorial for group travel



Contact Information

For Team Travel or Group Needs

The dedicated University Group Travel Team supports and negotiates Group and Team arrangements for typically 10 or more travelers utilizing Commercial Group Air, Hotel Room Blocks and Motor Coach Charters.

  • Business Hours: 5:00AM – 6:00PM Pacific Time
  • Phone: 866-371-3580
  • Email: universitygroups@cbtravel.com
  • Number of dedicated University Group Travel Advisors: 3
  • Minimum number of travelers per group reservation: 6+ depending on airline and NCAA requirements

Group - International Travel

Group international travel with student visit the international center website

Travel Updates

  • New Travel Bans - Georgia on August 22, Utah and Indiana on July 1, Louisiana on August 1, Arizona on September 28.

REAL ID

A new form of identification will be required for air travel within the US starting May 7, 2025:
Visit the DMV for more info

TRAVEL BANS

Learn more about traveling to banned states

MILEAGE RATES 2023
Business $0.655 per mile
Moving $0.22 per mile

MILEAGE RATES JULY 2022
Business $0.625 per mile
Moving $0.22 per mile