To assist in this new remote working and learning environment. The latest information regarding Procure to Pay functions (Procurement, Payment and Distribution Services)

Get Reimbursed

Once you have completed and submitted your travel claim Payment Services will review and issue payment within 10 business days.

Payment Methods

Below are the different payment methods for each type of traveler.

Students- All student reimbursements will be via check sent to their department. For security purposes, our office does not retain student home mailing information nor mail checks to student’s home addresses.

Staff/Faculty- Starting Fall quarter 2018, ALL staff and faculty reimbursements will be via direct deposit. Direct deposit for employee reimbursement is separate from Payroll direct deposit; therefore reimbursement direct deposit requires an additional set up/ enrollment. If you have not already enrolled, please do so. Enroll in Non-Payroll Direct Deposit

Visitors/Guests- All visitor/ guest reimbursements shall be via check mailed to the address provided on the travel claim form.

In the event that an employee receives a refund directly from the vendor for any reimbursed travel expenses after the reimbursement was issued to the traveler, the refunded amount must be returned to the University no later than 120 days after the expense was paid or incurred.

Instructions To Enroll In Reimbursement Direct Deposit:

  1. Go to Cal Poly portal
  2. select “Personal info” tab
  3. Scroll down to “My Job Tasks”
  4. Find “Enroll in Direct Deposit for Employee Reimbursements”
  5. Click “Update”
  6. click “Continue”
  7. Enter the checking or savings account information where the direct deposit will go, including the routing number and account number. Check the box of acknowledgement at the bottom > click “submit”.

Make sure to enter the correct data, otherwise your bank will reject the deposit.

Travel Updates