Travel Policy Updates Coming Jan. 1 (More details to come)

Banned State FAQ’s

  1. Can a state employee travel to a banned state using state funds?

    No, unless it meets 1 of the 7 exceptions listed in AB 1887. The traveler’s VP is required to review the exception justification and approve prior to any funds being committed.

  2. Is travel allowed to a banned state if it is fully funded by non-state funds?

    Yes, with traveler’s VP approval.

  3. Can state funds be used during a layover in a banned state? Example: Flying from SLO to Chicago with a layover in Dallas, TX.

    Yes, this spend is most likely for meals, the amount is minimal and the layover is not the final destination.

  4. Can I travel to a banned state using State funds to attend a professional development conference or workshop? Exception 6 qualifies under this circumstance, right?

    Only if Cal Poly mandates or requires the training or conference – by way of written job description, appointment letter, minimum job qualifications, collective bargaining agreements, personnel policy, or professional license requirements for the position – and attendance at the conference, meeting or event qualifies as such, the exemption applies so long as a similar conference or training is not available in California or a non-banned state. These requests must be reviewed and approved by the traveler’s VP.

  5. Does all approval for travel to a banned state require one of the exceptions or just state funded travel to a banned state?

    Only state funded travel requires one of the AB 1887 exceptions. Non-state funded travel does not require an exception justification, although it still requires traveler’s VP approval.

  6. Can I travel to a banned state with state funds if a contractual obligation was signed prior to the banned state’s effective date?

    Yes, you may travel to a banned state after the effective date, as long as a contractual obligation was executed prior to the effective date or travel was purchases prior to the effective date.

  7. Can I travel to a banned state with state funds if I booked my travel prior to the banned state’s effective date?

    Yes, you may travel to a banned state using state funds after the effective date as long as the travel was purchased prior to the effective date.

  8. Can Athletics travel to a banned state using state funds for a competition and/or game?

    Only when a written agreement or contact is in place, executed by Cal Poly, that specifically requires travel to states on the banned list as a condition of membership, participation, and/or eligibility in an athletics conference. General conference rules, by-laws, or membership alone do not qualify for the exception unless the campus specifically agreed to be bound by such rules in writing prior to the date a state is added to the list.

Travel Updates