- Airfare, car rentals, and hotel/lodging
- All team/group meals expenses
- Other travel expesnse of $75 or more
- All hospitality expenses
- All ProCard transactions
- All non-travel expenses (Travel Card or reimbursement)
Cardholders are responsible for obtaining and retaining an itemized receipt for required purchases.
Missing or Lost Receipts
Missing Receipt Declarations and Lost Receipt Forms are intended for occasional use only when an itemized receipt cannot be obtained after reasonable efforts. They are not a substitute for obtaining receipts.
Missing Receipt Declarations and Lost Receipt Forms are monitored. Excessive use may result in a review with the cardholder and their approver and may require additional training.
Missing Receipt Declaration
Before completing a Missing Receipt Declaration, make every reasonable effort to obtain a duplicate receipt by:
- Checking your online account or order history
- Searching your email for a receipt or order confirmation
- Contacting the merchant to request a duplicate receipt
If a duplicate cannot be obtained, complete a Missing Receipt Declaration in Concur for all Expense Reports and ProCard Expense Statements. See the Missing Receipt Declaration Guide for instructions.
Missing Receipt Declarations cannot be used for:
- Airfare
- Car rentals
- Hotel/lodging
- Team/group meals
- Hospitality expenses
For these expenses, use a Lost Receipt Form.
Lost Receipt Form
The Lost Receipt Form may only be used for:
- Airfare
- Car rentals
- Hotel/lodging
- Team/group meals
- Hospitality expenses
Use this form only after all reasonable efforts to obtain a duplicate receipt from the vendor have been exhausted.