Technology Purchases

Technology purchases can be complex and Information Technology Services (ITS) may need to review prior to making the purchase. Please review Technology Purchase Considerations prior to any technology acquisition.

Before You Buy

Before you buy – consider this; you have a responsibility to help Cal Poly meet our sustainability goals. You are asked to purchase electronics that meet or exceed an EPEAT Gold rating. If an EPEAT rating is not available for a certain electronics product, it should be ENERGY STAR certified.

All purchased electronics shall be recycled at end of life per state requirements.

Competitive Bid Requirements

No bid necessary; one quote

Procurement Process

Low value software and other technology purchases that meet certain criteria may be purchased with a ProCard or Vendor Payment Request Form with an approved waiver number. Complete the Software Waiver Form and submit to your assigned Procurement Specialist for review. If approved, provide the waiver number on your ProCard Reconciliation Statement or Vendor Payment Request Form.
If your purchase does not meet the criteria for a waiver, enter a requisition to contract by a Purchase Order. Make sure to select your assigned Procurement Specialist, include ALL quotes obtained, and specify the desired vendor.
If your purchase does not require a waiver (e.g., standard computer hardware or devices from Apple, Dell, HP, CDW or University Store), you may purchase using a ProCard or Vendor Payment Request Form.
Prior to purchase, an accessibility review and Information Security review are required for all ICT products, per CAP 1203. The ICT Review can occur parallel to the procurement process.

Competitive Bid Requirements

Two to three vendor quotes usually required

Procurement Process

Enter a requisition to contract by a Purchase Order. Make sure to select your assigned Procurement Specialist, include ALL quotes obtained, and specify the desired vendor.
Prior to purchase, an accessibility review and Information Security review are required for all ICT products, per CAP 1203. The ICT Review can occur parallel to the procurement process.

Contact your assigned Procurement Specialist