Coronavirus Information from Administration & Finance

Technology Purchases

Technology purchases can be complex and Information Technology Services (ITS) may need to review prior to making the purchase. Please review Technology Purchase Considerations prior to any technology acquisition.

How To Buy

Competitive Bid Requirements

No bid necessary; one quote

Procurement Process

  1. Low value software and other technology purchases that meet certain criteria may be purchased with a ProCard or Vendor Payment Request Form with an approved waiver number. Complete the Software Waiver Form and submit to your assigned Procurement Specialist for review. If approved, provide the waiver number on your ProCard Reconciliation Statement or Vendor Payment Request Form.
  2. If your purchase does not meet the criteria for a waiver, enter a requisition to contract by a Purchase Order. Make sure to select your assigned Procurement Specialist, include ALL quotes obtained, and specify the desired vendor.
  3. If your purchase does not require a waiver (e.g., standard computer hardware or devices from Apple, Dell, HP, CDW or University Store), you may purchase using a ProCard or Vendor Payment Request Form.
  4. Prior to purchase, an accessibility review and Information Security review are required for all ICT products, per CAP 1203. The ICT Review can occur parallel to the procurement process.

Competitive Bid Requirements

Two to three vendor quotes usually required

Procurement Process

  1. Enter a requisition to contract by a Purchase Order. Make sure to select your assigned Procurement Specialist, include ALL quotes obtained, and specify the desired vendor.
  2. Prior to purchase, an accessibility review and Information Security review are required for all ICT products, per CAP 1203. The ICT Review can occur parallel to the procurement process.

Contact your assigned Procurement Specialist

Preferred Suppliers

Dell

Jeff Dahlmann

Provide www.dell.com with this statement “Use Dell Premier Sign In to access Cal Poly pre-approved configurations

HP

Higher Education Sales Center