Technology Purchase Considerations

Accessibility Technology Initiative (ATI) and Information and Communication Technology (ICT)

It is the policy of the California State University (CSU) to make information technology resources and services accessible to all CSU students, faculty, staff, and the general public regardless of disability status. CSU Executive Order 1111 and the CSU Accessible Technology Initiative (ATI) prescribe the framework and standards to be used by CSU campuses. Cal Poly ATI Standards affirm applicable Federal and State laws and standards pertaining to Information and Communication Technology (ICT) products and services. The ICT Review also includes an information security review for the data classification involved.

In accordance with Cal Poly's policy on Information and Communication Technology (ICT) decisions and related standards, all Cal Poly departments, auxiliaries, and employees are required to follow the ICT Review Process when deciding to acquire, develop or accept ICT products or services.

Prior to making an ICT decision, especially one involving a new product or service, it is important to consult with your unit management, unit IT support, and Information Technology Services (ITS) to assess the priority, resource implications, potential impact and alternatives, and available tools to meet the need.

ATI and ICT Resources

• https://accessibility.calpoly.edu/content/it
• https://accessibility.calpoly.edu/content/purchase/index
• https://afd.calpoly.edu/learn-and-grow/employee-development/toolkits/accessibility
• https://security.calpoly.edu/content/standards/ICT/process

ATI / ICT Liaison

Information Technology Services
Craig Schultz
805-756-6117
ATI@calpoly.edu

ICT Compliance/Policy Inquiries
Information Technology Services
it-policy@calpoly.edu

Information Security Compliance/Policy Inquiries
Information Technology Services
infosec@calpoly.edu

Information Technology Services (ITS) partners with your assigned Procurement Specialist on ICT acquisitions for Accessibility and Information Security compliance.

Web Sites / Web Applications / Social Media / Audio and Video

• University-related domain names (e.g., campusservice.edu, .org, .com, .net) must be registered through Information Technology Services
• Additional Standards and Practices apply to websites developed or hosted by or on behalf of Cal Poly
• Per CSU-ATI, visual materials created, content sent via email, posted to Web/LMS sites, communicated via social media, deployed via mobile apps, surveys, etc. shall conform to WCAG 2.0 AA. This can be easily addressed as a design ep via automated scans and manual checks, prior to publishing/release.
• Additional audio and video captioning standards apply
• Cal Poly specific media captioning options and details are available. Cal Poly faculty and staff can take advantage of CSU contracted pricing and services for post-production transcription of video and audio media through Automatic Sync Technologies (AST).

Surveys

• Survey platforms already vetted by ITS are: SurveyGizmo, Qualtrics, and Microsoft Office 365 Forms. Otherwise, initiate the ICT Review Process for your desired survey platform and specific instance, and follow the procurement process for Technology Purchases.
• Refer to these Campus Administrative Policies:
  • Broadcast Electronic Message Policy (CAP 1222.1) for considerations about large outreaches
  • Responsible Use Policy (CAP 1203.1) for considerations about content