Coronavirus Information from Administration & Finance

Rentals - Tables, Chairs, Linens, Dishes, Tents, Stages, Audio/Visual, etc.

A building permit may be required for these types of services, especially for tents and stages at outdoor events on campus. Request the permit at least 3-5 weeks ahead of your event and do not confirm with a Cal Poly contracted vendor until you receive the approved permit. If a new Purchase Order is required, provide the approved building permit to your assigned Procurement Specialist.

Steps to Order

Only one vendor quote is required

For on campus events, enter a requisition with your quote for contracting by a Purchase Order, unless using campus wide contracts below.

For off campus events, use a ProCard or Vendor Payment Request Form, and email any rental agreements requiring signature to your assigned Procurement Specialist, or enter a requisition

Purchase Order
ProCard
Vendor Payment Request Form

Two to three vendor quotes are required, unless using campus wide contracts below.

Enter a requisition with all quotes obtained, specifying your requested supplier, for your assigned Procurement Specialist to contract by a Purchase Order, unless using campus wide contracts below.

Purchase Order

Contact your assigned Procurement Specialist



Below is a list of Cal Poly contracted vendors. Contact them directly to obtain a quote for your event. Reference their specific PO# when ordering and paying for their services.

Click here to see contract pricing

All About Events

Steven Herring

Purchase Order: 2000012522

Obsession Entertainment

Reza Akhavain

Purchase Order: 2000012255

Taylor Rentals

Purchase Order: 2000012521

Other Suggestions

GOT YOU COVERED TENTS & EVENTS www.gycrentals.com
KRAMER EVENTS www.kramerevents.com
BEACH BUTLERZ www.butlerzrents.com
BRIGHT EVENT RENTALS www.bright.com
FREESTYLE EVENTS - AUDIO/VISUAL, STAGING www.freestyleevents.com
BILL GAINES AUDIO - AUDIO/VISUAL www.billgainesaudio.com
UNITED RENTALS, SAN LUIS OBISPO BRANCH - TOWABLE LIGHT TOWERS www.unitedrentals.com

Cal Poly contracted vendors = vendors whom Cal Poly has existing contracts with preferred pricing. Each contracted vendor has a unique PO# (or contract number). Always reference it when ordering and paying for their services.