Rentals - Tables, Chairs, Linens, Dishes, Tents, Stages, Audio/Visual, etc.
A building permit may be required for these types of services, especially for tents and stages at outdoor events on campus. Request the permit at least 3-5 weeks ahead of your event and do not confirm with a Cal Poly contracted vendor until you receive the approved permit. If a new Purchase Order is required, provide the approved building permit to your assigned Procurement Specialist.
Steps to Order
Only one vendor quote is required
For off campus events, use a ProCard or Vendor Payment Request Form, and email any rental agreements requiring signature to your assigned Procurement Specialist, or enter a requisitionPurchase Order
Vendor Payment Request Form
Two to three vendor quotes are required, unless using campus wide contracts below.
Enter a requisition with all quotes obtained, specifying your requested supplier, for your assigned Procurement Specialist to contract by a Purchase Order, unless using campus wide contracts below.Purchase Order
Contact your assigned Procurement Specialist
Below is a list of Cal Poly contracted vendors. Contact them directly to obtain a quote for your event. Reference their specific PO# when ordering and paying for their services.
Click here to see contract pricing
|GOT YOU COVERED TENTS & EVENTS||www.gycrentals.com|
|BRIGHT EVENT RENTALS||www.bright.com|
|FREESTYLE EVENTS - AUDIO/VISUAL, STAGING||www.freestyleevents.com|
|BILL GAINES AUDIO - AUDIO/VISUAL||www.billgainesaudio.com|
|UNITED RENTALS, SAN LUIS OBISPO BRANCH - TOWABLE LIGHT TOWERS||www.unitedrentals.com|
Cal Poly contracted vendors = vendors whom Cal Poly has existing contracts with preferred pricing. Each contracted vendor has a unique PO# (or contract number). Always reference it when ordering and paying for their services.