CSUBUY Registration Process for Suppliers
Cal Poly is excited to introduce our new procure-to-pay portal CSUBUY an innovative solution designed to simplify business interactions and enhance supplier relationships. This state-of-the-art platform invites you to enjoy streamlined procurement, increased visibility, and improved decision-making through high-quality data.
Take Your Business Relationship with Cal Poly to the Next Level
Why Register?
Registering with CSUBUY is not just about compliance; it’s about being part of a dynamic efficient procurement system that benefits us all. Embrace this opportunity to enhance our collaboration and grow together.
Transition to CSUBUY Procure-to-Pay System: Action Required
As part of Cal Poly's commitment to enhancing supplier relationships and streamlining procurement processes, we are excited to announce the transition to our new procure-to-pay system CSUBUY. This advanced platform will replace our existing system for generating Purchase Orders (POs) and processing payments.
Your Action is Crucial
To continue receiving purchase orders and payments from Cal Poly it is essential for all our suppliers to register with the CSUBUY system. This registration is a critical step to maintain your status as an active vendor with us. CSUBUY offers comprehensive functionality, including invoice submission, making it a necessary tool for conducting business with Cal Poly.
Dedicated support team:
- Email Cal Poly Supplier Support: CSUBUY@calpoly.edu
- Email our JAGGAER Supplier Support: csubuy-suppliersupport@calstate.edu
- Call Cal Poly’s office at 805-756-0641.
CSUBUY Supplier Support: Open Office Hours
Are you a supplier needing help with the CSUBUY portal? Join our dedicated Open Office Hours every Wednesday from 11:00 AM to 12:00 PM (PST) on Zoom.
Our CSUBUY Supplier Support Team is here to:
- Assist with the supplier registration process.
- Guide you on how to upload invoices into the CSUBUY portal.
- Answer navigational or system-related questions.
This is your opportunity to get real-time support, improve your experience, and strengthen our partnership.
Zoom Details:
- Date: Every Wednesday
- Time: 11:00 AM - 12:00 PM (PST)
- Zoom link: https://calpoly.zoom.us/j/8679884834
Reference Guides and Useful Resources
Here are our reference guides and useful resources, categorized for easy access:
Link to access the CSUBUY Supplier Registration Poral
Responding to a registration invitation from CSUBU/Jaggaer:
A guide for suppliers on how to accept and respond to an invitation from CSUBUY/Jaggaer
Registration Guide for Suppliers based on Classification ‘Individual/Sole Proprietor (Domestic)’:
- CSUBUY Supplier Registration Guide for US Individuals & Sole Proprietors PDF
- Guide to completing the IRS W-9 form (Individual/Sole Proprietor) PDF
- State of California Franchise Tax Board Guidelines for Determining Residency EXTERNAL SITE
- State of California Franchise Tax Board Resident & Nonresident Withholding Guidelines EXTERNAL SITE
Registration Guide for Suppliers based on Classification ‘Individual/Sole Proprietor (Foreign)’:
- CSUBUY Supplier Registration Guide for Foreign Individuals PDF
- IRS form W-8 BEN information EXTERNAL SITE
- State of California Franchise Tax Board Guidelines for Determining Residency EXTERNAL SITE
- State of California Franchise Tax Board Resident & Nonresident Withholding Guidelines EXTERNAL SITE
- Changing Payment Method to WIRE PDF
Registration Guide for Suppliers based on Classification ‘Single-Member LLC’:
- CSUBUY Supplier Registration Guide for Single-Member LLC PDF
- IRS W-9 Tips PDF
- IRS Single-Member LLC information EXTERNAL SITE
- State of California Franchise Tax Board Guidelines for Determining Residency EXTERNAL SITE
- State of California Franchise Tax Board Resident & Nonresident Withholding Guidelines EXTERNAL SITE
Registration Guide for Suppliers based on Classification ‘Corporation, Multi-Member LLC, Partnership, Trust/Estate, Government, Non-Profit, Other’:
Registration Guide for Suppliers based on Classification ‘Non-US Based Entity’:
Updating Your CSUBUY Profile:
Two separate guides on how to update your supplier profile within the CSUBUY system, ensuring your information is current and accurate.
Upload Invoice Through Supplier Portal
A guide for suppliers on how to upload an invoice through the supplier portal.
CSUBUY Supplier Registration FAQ
List of frequently asked questions (FAQs) regarding Supplier Registration
Additional Resources (drop-down menu with these resource links):
- QRG on How to Edit Payment Methods in the CSUBUY supplier registration portal PDF
- QRG on How to Update the Purchase Order (PO) Fulfillment email address PDF
- QRG on User Management (Add users to your portal) PDF
- Already a Jaggaer Supplier? – Complete the Supplier Support Request for Jaggaer Assistance form for technical issues (portal navigation, login trouble) or administrative questions (determining your organization’s portal admin, replacement of company admin on registration). Or via phone at (800) 233-1121. EXTERNAL SITE
Key Benefits of CSUBUY P2P:
- Streamlined Procurement and Payment Processes: CSUBUY simplifies the purchasing and payment procedures, significantly enhancing overall efficiency. This integration means fewer steps for you and faster transaction completion.
- Increased Visibility: With CSUBUY, you’ll have greater insight into the procurement process. Track orders and payments more effectively and stay updated on every transaction’s status.
- Improved Data Quality for Decision Making: Make informed decisions with access to high-quality, accurate data. Our platform ensures that the information you need is always at your fingertips aiding in better decision-making.
- Improved User Experience: CSUBUY is designed with the user in mind, providing an intuitive, easy-to-navigate interface. This ensures a more pleasant and productive experience for all our partners.
- Continuous Improvement: Our commitment to continuous improvement means CSUBUY will evolve to meet changing needs, ensuring that we always offer a cutting-edge solution.
Your Partnership is Valued
Thank you for your continued interest in being a crucial part of the Cal Poly community. Suppliers are the cornerstone of our operations, and we deeply value our partnership.
Let's Continue Our Journey Together with CSUBUY!