Gift Cards

Gift cards or gift certificates for general merchandise are considered cash equivalents regardless of dollar amount or funding source and may be reportable and taxable, therefore:

Merchant (where to be used) Do Not Exceed Amount
University Store $100
Nominal 3rd party (i.e. Starbucks, Amazon, Best Buy, etc.) $ 25
Any1 $1002

1 Retirement only
2 Retirement gift or total of multiple gifts (including gift cards and/or merchandise) above $100 must be reported to Payroll 60 days before retirement date to allow for tax withholdings since this is considered taxable income.

How to Buy

Procurement Process

  1. Fill out Gift Card Request Form
  2. Submit to
  3. ProCard administrator will contact USBank to unblock the merchant code to allow the purchase on the card; cards can only be held open for up to 10 days
  4. Cardholder can purchase gift cards per request form


Visit the ProCard webpage for information and application.