Requisitions
The campus uses the PeopleSoft Financial System. This system allows department staff to enter requisitions electronically, which are issued to vendors as purchase orders by Strategic Business Services buyers.
Our buyers determine what type of purchase order to issue or the method of procurement to use, based on the item requested, type of funding, and the dollar amount involved.
Departments shall, if possible, provide at least one suggested vendor on all orders and list current price(s) on their requisition. If a department suggests a vendor that is not in listed in the PeopleSoft vendor table, please provide a current order address, including the zip code, telephone number, FAX number and contact person on the Header Comments panel. Departments should attach back-up for their requisition to Strategic Business Services.
Our department maintains a list of vendors and a supply of catalogs for many products and services, along with other resources to assist you in locating a product or vendor. Please call ext. 6-2232 if you would like assistance in locating a source for goods or services.
If your order is using a California Multiple Award Schedule (CMAS) contract, please refer to that contract number on the Header Comments panel. If you are ordering parts, it is helpful to include the part number or model number in the description field of the requisition. If there are delivery/installation requirements (i.e. assembly, set-up, installation, etc.) this should be noted on the Header Comments Panel.
Purchase orders are mailed or faxed directly to vendors by Strategic Business Services. Each requisition is evaluated based on the product(s) or service(s) being requested and the total value. Requisitions that are generally processed into a purchase order within (3 workdays), without bidding, are as follows:
- Requests for supplies or equipment that total $2,500 or less
- Supplies, equipment, computer hardware, etc., ordered from existing CMAS Contracts, State Price Schedules, CSU master enabling agreements, or other purchasing consortium type agreements.
It is important that the department document instructions to the buyer in the Header Comments Panel of the Requisition form (i.e. 'Department Pick-up', 'Invoice to follow', 'Rush', etc.).