Coronavirus Information from Administration & Finance

Facilities Supplies and Services

How To Buy

Below are the basic steps to procure these goods and/or services at Cal Poly. If you have a complicated and/ or a multi vendor project please contact your Procurement Specialist immediately.

Competitive Bid Requirements

No bid necessary; one quote

Procurement process

  1. Select a vendor
  2. Obtain a quote from the vendor
  3. If the vendor will provide any services on campus, enter a Requisition for your assigned Procurement Specialist to contract with a Purchase Order
  4. Otherwise, place the order with the vendor
    1. CSUBUY vendor – place order via CSUBUY paying with a ProCard
    2. All other vendors – place order directly with vendor
  5. Vendor provides invoice upon goods and/or services received by Cal Poly

Payment

Purchase Order
Pro Card
Vendor Payment Request Form

Competitive Bid Requirements

Two to three vendor quotes required

Procurement process

  • Select 2-3 vendors to obtain quotes, see preferred vendors in each category
  • Review quotes and select the solution that best fits your needs
  • Enter a Requisition, include all quotes obtained and specify desired vendor for your assigned Procurement Specialist to contract by Purchase Order
  • Once the PO is sent to vendor they may process the order or commence work
  • Vendor may submit invoice(s) per PO contract or after work is completed or goods received

Payment

Purchase Order

Contact your assigned Procurement Specialist