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Technology Purchases

It is the policy of the California State University to make information technology resources and services accessible to all CSU students, faculty, staff, and the general public regardless of disability status.

The California State University system (CSU) requires that all electronic and information technology products and services purchased by CSU campuses be reviewed for compliance with Federal and State laws and standards pertaining to accessibility of Information and Communication Technology (ICT) products and services to persons with disabilities.

Please refer to the Information and Communication Technology (ICT) Review Process prior to any technology acquisition.

ICT and Procurement Card (ProCard) Purchases

Low-value ICT purchases not requiring annual maintenance may be purchased on a Cal Poly Procurement Card (ProCard) with the exception of Internet domain names, and Web hosting/development contracts. University-related domain names (e.g.,, .org, .com, .net, etc.) must be registered through Information Technology Services.

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Web Sites / Web Applications / Social Media / Audio and Video

Additional Standards and Practices apply to websites developed or hosted on behalf of Cal Poly.

Per CSU-Accessibile Technology Initiative, visual materials created, sent via email, posted to Web sites, social media, etc. shall conform to WCAG 2.0 AA. This can be easily addressed as a design step via automated scans and manual checks, prior to publishing/release.

Additional audio and video captioning standards apply.

Cal Poly specific media captioning options and details are available. Cal Poly faculty and staff can take advantage of CSU contracted pricing and services for post-production transcription of video and audio media through Automatic Sync Technologies (AST).

Software may be purchased on a ProCard, if the purchase meets the criteria stated under "Software" below.

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University purchases for Dell computers are available through the Dell Website. Sign in under the Premier Login. Discounts and standardized, pre-approved configurations are available to ASI, Cal Poly Corporation, auxiliaries and State entities (colleges, departments, divisions).

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A department has the authority to purchase software when:

  1. The software is under $3,500
  2. The software is residing on one desktop
  3. The software is an off-the-shelf type of software product
  4. The software does not require renewal of annual maintenance
  5. The software is not sharing of confidential information

It must meet all these criteria for a department to have the authority to purchase the software. If it does not meet all these criteria, departments must adhere to the Information and Communication Technology (ICT) Review Process.

You may also request a waiver for software that has already gone through a technical and accessibility review process.

To request a waiver to purchase the software, complete the ProCard Software Purchase Waiver Form.

Email the completed Waiver form to the designated Procurement Specialist. The Procurement Specialist will evaluate your request, and if approved, email you the approved waiver which you must attach to your Monthly ProCard Statement.

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Forms and Information

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ICT Liaison

Information Technology Services
Craig Schultz

ICT Compliance/Policy Inquiries

Information Technology Services

Information Security Compliance/Policy Inquiries

Information Technology Services

Please contact your assigned Procurement Specialist

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