Coronavirus Information from Administration & Finance

Visit the Human Resources Virtual Front Desk. Monday-Friday 9 a.m. - noon and 1 p.m. - 4 p.m.

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Early Exit Program (EEP)
Cal Poly is implementing an Early Exit Program (EEP) intended to encourage employees to voluntarily separate through a severance package.

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Flexible Spending Accounts

To allow for adequate processing time, have HCRA, DCRA, or FlexCash enrollments into the Benefits Department by the 5th of the month. If you have any further questions, please contact the Benefits Department at 805-756-2236.

Health Care Reimbursement Account (HCRA) & Dependent Care Reimbursement Account (DCRA)

The CSU Health Care Reimbursement Account is a voluntary benefit for eligible employees that offers significant tax advantages and could increase an employee's take home pay. The plan allows for the reimbursement of out-of-pocket health expenses from money deducted from an employee's paycheck before federal, state and FICA taxes are deducted. Taxable income on an employee's annual W-2 statement will be reduced by the amount placed in the account.

This is a calendar year benefit. You must re-enroll each Open Enrollment for the next calendar year. You have until March 15 of each calendar year to spend your contributions from (Jan-Dec prior year); this equates to a spending period of 14.5 months. Funds do not rollover; if you do not use your contributions by March 15, you will forfeit them. You have until June 30th to submit claims for the previous plan year.

Claims for both HCRA and DCRA can now be filed online with ASI Flex. View the CSU instructions and the ASIFlex Quick Guide .

For a detailed brochure, select 2020 HCRA or 2020 DCRA .

HCRA Eligible Expenses

Expenses eligible to be reimbursed from the CSU Health Care Reimbursement Account are expenses incurred by an employee, employee's spouse, and dependents (including domestic partner) for the diagnosis, cure, treatment or prevention of disease, and for treatments affecting any part or function of the body. The expenses must be to alleviate or prevent a physical defect or illness. Expenses solely for cosmetic reasons or expenses that are merely beneficial to a person's general health are not reimbursable. For general information, refer to IRS Publication 502 (Medical and Dental Expenses).

Employees may contribute any amount from a minimum of $20 per month to an annual maximum of $2,700 ($225/month).

ASIFlex Debit Card (HCRA only)

You may pay for eligible health care/benefit expenses under the Health Care Reimbursement Account (HCRA) Plan by using the ASIFlex Card, a special-purpose debit card. The Card lets HCRA participants electronically access the pre-tax amounts set aside in their HCRA account. There is a $1.00 monthly charge for the card. For detailed information regarding the ASIFlex Card, please review the following information: ASIFlex Card FAQs; and ASIFlex Debit Card Application; and ASIFlex Card Claim Form.

DCRA Eligible Expenses

Expenses eligible to be reimbursed from the CSU Dependent Care Reimbursement Account are expenses for certain dependent care if the care is required in order for the employee (spouse) to work. Eligible dependents for whom the DCA reimbursements can be claimed are:

  • A child under age thirteen (13), for whom an employee or spouse can claim dependent status on their income tax return,
  • A spouse who is physically or mentally unable to care for him/herself, or
  • A financially dependent member* of an employee's household, who regularly spends at least eight hours each day in the employee’s home.

*Including an employee’s domestic partner if the domestic partner is a dependent.

Employees may contribute any amount from a minimum of $20 per month to a maximum of $416.66 a month ($5,000 annual maximum). However, if an employee is married and filing a separate tax return, the annual maximum is $2,500. If an employee or spouse's earned income is less than $5,000 a year, the maximum contribution is equal to that person's earned income.

Claims filing dates and Reimbursement Schedule:

ASI Claim Receipt Date Claim Payment Date
5th of the month 15th of the same month
15th of the month 25th of the same month
25th of the month 5th of the following month

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Program Administrator