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Employee Health Information
Campus Protocols for COVID-19

Key Concepts

  • Public health guidance, scientific knowledge, and clinical best practices will change, so these guidelines may require updates.
  • Meticulous adherence to public health practices is extremely important including not coming to work when ill, and practicing hand hygiene, physical distancing, proper cough/sneeze etiquette, frequent disinfection of common and high traffic areas, symptom assessment, and facial covering when required.

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Staffing Options

Telecommute/Remote Work

Those who can telecommute or work remotely to fulfill some or all of their work responsibilities may do so if it is operationally feasible for the unit (as determined and approved by the appropriate administrator) and consistent with the campus and division or department's practices.



Disability Accommodation

We are committed to providing an inclusive learning and working environment where all individuals are treated with dignity and respect. In alignment with these values, and in compliance with applicable laws and policies, qualified individuals with a disability shall be provided a reasonable accommodation in order to perform the essential functions of their job.

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Vaccination Information

CSU COVID-19 Vaccine Requirements for Those Accessing Campus Beginning in Fall Quarter

Effective July 30, 2021, all Cal Poly employees and students accessing campus are required to be fully vaccinated against COVID-19 by September 20, 2021. Medical and religious exemptions to vaccination are available for qualified individuals. More details will be shared as they become available.

Campus Communication CSU COVID-19 Vaccine Mandate

Employee Vaccination Requirements

About the Requirement

Employees must enter their vaccination status on their Cal Poly Portal. You are required to provide this information on your first day of employment and whenever your vaccination or exemption status changes.

Employees can now upload their booster record.The deadline for employees to update their booster information varies by bargaining unit.

Visit the COVID-19 Info tab on the Cal Poly Portal to submit your proof of vaccination. Employees who are employed by more than one campus entities must submit their status to each employer. Employees who are not yet fully vaccinated or current with their booster must wait until after they are fully vaccinated or boosted to access the Cal Poly Portal and submit vaccination information.

How to Upload Your Vaccination Status

State Employees

  • Log into your portal and go to the COVID-19 Info tab at the top.
  • If you are fully vaccinated, you will be asked to declare or self-attest that you are fully vaccinated by selecting the first option.
  • If your physician has verified that you qualify for a medical exemption from the COVID-19 vaccination requirement, you should select the medical exemption option. Please note that employees who submit a medical exemption from the vaccine requirement are not requesting a disability accommodation. In order to request a disability accommodation, please visit Human Resources Disability Accommodation.
  • If you qualify for a religious exemption, you should select the religious exemption option.
  • If you are not accessing campus or any CSU facilities at this time, select that option. This exemption is rare and is for employees that were hired into remote positions and does not include approved telecommuters that may be required to report to campus.
  • After selecting vaccination or exemption, employees need to upload their proof of vaccination certificate (which can include a vaccine card, Digital COVID-19 Vaccine Record, or note from a medical provider).

After you submit your vaccination information, you may verify your submission by reselecting the vaccination button on the portal's COVID-19 Info tab.

Cal Poly Corporation and Associated Students, Incorporated Employees

  • Log into your portal and to go the COVID-19 Info tab at the top.
  • Please click the link for your organization and follow the instructions on the documents you are directed to.

Cal Poly Corporation and ASI employees should contact their respective HR departments with questions. For portal access or other technical questions contact the ITS Help Desk.

Employee Vaccination FAQs

  • What is the CSU requirement?

    The California State University Chancellor’s Office announced a revision to its systemwide COVID-19 Vaccination Policy to require a vaccine booster shot for all eligible students and employees. Faculty, staff and students accessing campus facilities or programs at any university location must receive a booster shot to be fully immunized against COVID-19.

    As announced previously, the CSU’s COVID-19 vaccination policy allows students and employees to seek exemptions on medical and religious grounds.

  • Who is required to comply with this requirement?

    Faculty, staff and students accessing campus facilities or programs at any university location must receive a booster shot to be current with their COVID-19 vaccination requirement.

  • Is there a deadline for employees to get a booster shot?

    Cal Poly has changed our definition of “fully vaccinated” to include a booster. The deadline for employees to update their booster information varies by bargaining unit.

    If you are not yet eligible for a booster, you will be considered fully vaccinated until the date you become booster-eligible. You must receive the booster on that date to remain fully vaccinated.

  • What is an acceptable proof of vaccination?

    Acceptable proof of vaccination includes: A COVID-19 vaccination card, DDigital COVID-19 Vaccine Record or documentation from your medical provider.

  • When am I eligible for a booster?
    • Two months after you received J & J primary vaccine series, boost with Moderna or Pfizer vaccine.
    • Six or more months after you received Pfizer or Moderna primary vaccine series, boost with Moderna or Pfizer vaccine. (Cal Poly recommends employees receive a Moderna or Pfizer booster five months after completing the primary vaccination series as recommended by CDC, but employees are required to do so six months after completing their primary series.)
    • If you received another type of primary vaccine outside of the U.S. with a currently FDA authorized vaccine, consult with your medical provider to see when you may be able to get a booster.
    • The CDC recommendations allow individuals to mix and match which booster shot they receive. The CDC also currently recommends that everyone receive a Pfizer or Moderna booster regardless of which vaccine they originally received.

    Once you have completed your series, upload your booster certification record to the COVID-19 Info tab of the Cal Poly Portal.

  • I do not want to get a booster shot. What will I be required to do?

    If you have completed your primary vaccination series, you will be considered fully vaccinated until you become eligible for a booster. If you do not get a booster at that time, you will not be considered fully vaccinated per the CSU's COVID-19 vaccination policy. You also will be required to obtain a booster per the vaccination policy unless you qualify for a religious or medical exemption or your managers approves that you qualify to select that you are not accessing any Cal Poly or CSU facility or attending any Cal Poly programs of events.

  • If I have already submitted a medical or religious exemption, do I need to declare another exemption?

    No, if you have already submitted a medical or religious exemption you do not need to submit another request.

  • I have not completed my primary vaccine series. What do I do?

    Employees are required to be vaccinated and boosted when booster eligible unless they qualify and select a religious or medical exemption or their manager approves that they are not accessing any Cal Poly or CSU facility or attending any Cal Poly programs of events.

  • What are the sanctions for employees who fail to comply?

    Non-compliance with this policy without a medical or religious exemption may be cause for discipline.

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Isolation & Quarantine

Pursuant to Cal/OSHA effective Friday, January 14, 2022, Cal Poly will adhere to the following isolation and quarantine standards:

Employees who Test Positive for COVID-19 (Isolation) — Regardless of vaccination status, previous infection, or lack of symptoms, employees who test positive for COVID-19:

  • Must be excluded from the workplace for at least five days from the date of the first positive test.
  • Must continue to isolate if they have a fever and may not return to work until the fever resolves.
  • May return to the workplace after Day 5 if symptoms are not present or are resolving and a COVID-19 test* (preferably an antigen test) that is collected on Day 5 or later is negative.
  • Must wear face coverings around others for a total of 10 days after the positive test (and in accordance with campus protocols).
  • Must be excluded from the workplace for 10 days if they are unable to test or if symptoms are not resolving.

Employees who had a close contact** with a COVID-19 case are not required to quarantine. They must:

  • Must submit to a COVID-19 test between 3-5 days from exposure date.
  • Must wear a face covering around others for 10 days.
  • Must follow the isolation requirements above if they test positive.
  • Must stay home and submit to COVID-19 test if symptoms develop.

Close contact is defined as someone sharing the same indoor airspace (e.g., home, clinic waiting room, airplane, etc.) for a cumulative total of 15 minutes or more over a 24-hour period (for example, three individual 5-minute exposures for a total of 15 minutes) during an infected person's infectious period.

Reporting a COVID-19 Diagnosis

All employees who test positive for COVID-19 or are diagnosed with COVID-19 should submit the COVID-19 Reporting Form. Reporting positive cases is critical, as it enables Environmental Health and Safety to conduct exposure investigations and allows the campus to maintain an accurate count of COVID-19 cases. Cal Poly Corporation employees who test positive should contact cpchr@calpoly.edu for further guidance. ASI employees who test positive should contact tkahn@calpoly.edu for further guidance.

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Off-Campus Testing Resources

Outside of San Luis Obispo County

If you live outside of the area, please contact your family healthcare provider to determine the testing options available to you.

In addition, you may also have access to testing through a local urgent care facility, pharmacy, or community testing sites in your area. Testing varies from county to county. Check with your local community testing site to see if they offer asymptomatic testing. In addition, verify the average turnaround time for receiving test results, as laboratory processing and reporting times vary greatly.

In San Luis Obispo County

Locations

San Luis Obispo County has several testing locations available. The closest public testing site to Cal Poly is the San Luis Obispo Veteran's Hall.

Insurance

If you have insurance, please have your insurance card available when you register at the county testing sites. You will not be charged a co-pay, but your insurance will be charged. If you don't have insurance, you won't be charged if you choose to use one of the public testing locations in San Luis Obispo County. Testing may not be free at urgent care centers or primary care physicians.

Please note: Appointments are available and walk-ups are welcome at the county testing sites. Check the website for current hours and to register for an appointment.

Out-of-state students: Use your Cal Poly mailing address when registering for an appointment. If you don't have a local mailing address yet, use 1 Grand Avenue, San Luis Obispo, CA 93407.

Self-testing kits

If you need to be tested for COVID-19 and can’t get tested by a healthcare provider, you can consider using either a self-collection kit or a self-test that can be performed at home or anywhere else. At-home tests are now widely available for purchase at local pharmacies and the Cal Poly Pharmacy. Visit the CDC Self-Testing webpage for more information.

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If you are exposed to COVID-19 (Close Contact)

Employees who have been exposed to COVID-19 should follow this guidance.

The following applies to all asymptomatic employees, regardless of vaccination status, per updated Cal/OSHA guidelines: Employees who have had a close contact must test within three to five days after their last close contact. Persons infected within the prior 90 days do not need to be tested unless symptoms develop.

  • Employees must wear face coverings around others for a total of 10 days after exposure.
  • If an exposed employee develops symptoms, they must be excluded pending the results of a test. If they test positive, they must follow isolation requirements.
  • If an exposed employee who develops symptoms is unable to test or choosing not to test, they must be excluded until 10 days after the date of symptom onset.

Symptomatic employees must be excluded from work and test as soon as possible with their local health care provider or testing site. Exclusion from work must continue until test results are obtained.

  • If the employee is unable to test or choosing not to test, exclusion must continue for 10 days.
  • If the employee tests negative and returns to work earlier than 10 days after the close contact, the employee must wear a face covering around others for 10 days following the close contact.
  • If the employee is unable to test or symptoms are not resolving after 10 days, the employee must contact their health care provider and communicate with their supervisor.
  • CDPH recommends continuing exclusion and retesting in 1-2 days if testing negative with an antigen test, particularly if tested during the first 1-2 days of symptoms.
  • For symptomatic employees who have tested positive within the previous 90 days, using an antigen test is preferred.

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Please contact Cal Poly Environmental Health & Safety with questions at 805-756-5427; kvilla02@calpoly.edu.

Keeping Each Other Safe

Taking these preventative steps will help protect the safety of our entire community.

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Guidance on Face Coverings

Cal Poly strongly recommends masks to be worn indoors, regardless of vaccination status. Masks are required for all in health care settings.


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Wash Your Hands

Frequently wash your hands with soap and water for at least 20 seconds throughout the day.


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Keep Things Sanitary

Clean and disinfect the surfaces and items you frequently touch.


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Monitor Your Health

Run through a symptoms checklist daily and stay home if you don't feel well.

Follow these steps if an employee begins having suspected COVID-19 symptoms or feels ill during the workday

Immediately separate the employee who is ill from other workers, customers and visitors.

If safe to do so, send the employee home and instruct them to follow up with a healthcare provider; otherwise, call 911.

If possible, close off all areas that the ill employee was using

Refer to the CDC guidance for cleaning and disinfecting the area when someone is ill.

  • What Symptoms Should I Be Watching For?

    Patients with confirmed infection with COVID-19 reported these symptoms (as of July 19, 2021). Symptoms can range in severity from very mild to severe.This list does not include all possible symptons.

    icons of symptoms
    • Cough
    • Shortness of breath or difficulty breathing
    • Fever or chills
    • Fatigue
    • Muscle or body aches
    • Headache
    • New loss of taste or smell
    • Sore throat
    • Congestion or runny nose
    • Nausea or vomiting
    • Diarrhea

    According to the CDC, individuals with certain conditions may have a higher risk for COVID-19 infection. More information can be found on the CDC website.

    Employees whose ages or health conditions fall within one of the CDC High Risk Categories or are pregnant should continue to telework; if teleworking is unavailable, employees should speak with Human Resources to explore other reasonable accommodations including leave options.