Fall Work Plan - Return to Work Protocols for COVID-19

• Post and Promote Prevention Strategies
  • Wash hands frequently.
  • Maintain physical distance: stay 6 feet apart at all times.
  • Know the signs and symptoms of COVID-19 and what to do if symptomatic:
    • Stay home when you are sick (or leave work immediately) and notify your supervisor.
    • Call your health care provider’s office in advance of a visit.
    • Limit your movement on campus and wear a face covering in public.
    • Call your health care provider for instructions regarding return to work.
• Public transportation

  If you must take public transportation, wear a mask before entering the bus and avoid touching surfaces with your hands. Upon disembarking, wash your hands or use alcohol-based hand sanitizers.

• Working in office environments

  If you work in an open environment, be sure to maintain at least 6 feet distance from co-workers. If possible have at least one workspace separating you from another co-worker. You should wear a face mask or face covering at all times while in a shared work space/room.

• Open work environments and meeting rooms

  Departments should assess open work environments and meeting rooms to institute measures to physically separate and increase distance between employees, other coworkers and customers.

• Review departmental office spaces

  Department heads/manager should review departmental office spaces and consider placing visual cues such as floor decals, colored tape or signs to indicate to customers where they should stand while waiting in line.

• One-way directional signage

  Department heads/ managers should consider placing one-way directional signage for large open work spaces with multiple through-ways to increase distance between employees moving through the space.

• Stairways for up or down traffic

  Consider designating specific stairways for up or down traffic if building space allows. If you work in an office, no more than one person should be in the same room unless the required 6 feet of distancing can be consistently maintained. If more than one person is in a room, masks/face coverings should be worn at all times. Masks/face coverings should be worn by any staff in a reception/receiving area.

• Masks/face coverings

  Masks/face coverings should be used when inside any Cal Poly facility where others are present, including walking in narrow hallways where others travel and in break rooms, conference rooms and other meeting locations.

• Convening in groups

  Convening in groups increases the risk of viral transmission. Where feasible, meetings should be held in whole or part using the extensive range of available collaboration tools (e.g. Zoom, WebEx, telephone, etc.). Departments should remove or rearrange chairs and tables or add visual cue marks in meeting rooms to support physical distancing practices between attendees. All attendees should wear a mask or face covering while sharing space in a common room. During your time on-site, you are encouraged to communicate with your colleagues and supervisors as needed by email, instant message, telephone or other available technology rather than face-to-face. You can also use a range of available collaboration tools (e.g. Zoom, WebEx, etc.).

• Using restrooms

  To maintain physical distancing, use of restrooms should be limited based on size to ensure at least 6 feet distance between individuals. Wash your hands thoroughly afterward to reduce the potential transmission of the virus.

• Meals

  Before and after eating, you should wash your hands thoroughly to reduce the potential transmission of the virus. If dining on campus, you should wear your mask or face covering until you are ready to eat and then replace it afterward. Eating establishments must meet requirements to allow at least 6 feet of distance between each customer, including lines and seating arrangements. Individuals should not sit facing one another. Staff are encouraged to take food back to their office area or eat outside, if this is reasonable for their situation. If you are eating in your work environment (break room, office, etc.), maintain 6 feet distance between you and others. Individuals should not sit facing one another. Only remove your mask or face covering in order to eat, then put it back on. Departments should remove or rearrange chairs and tables or add visual cue marks in employee break rooms to support physical distancing practices between employees.

• Using elevators

  Use of elevators should be limited where possible to avoid close proximity with others in a confined space. Those using elevators are required to wear a disposable face mask or face covering regardless of traveling alone or with others. You should also avoid touching the elevator buttons with your exposed hand/fingers, if possible.

Trainings will be assigned to employees that address:

• COVID-19 Symptoms
• Self-Care:
• Cleaning
• Bias Awareness: COVID-Related
• Ergonomics