FMD Coronavirus Response 2020 - 21

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Facilities Management and Development COVID-19 Fall 2020 - Fall 2021 Plan and Updates

Last updated Sept. 2021

COVID-19 Prevention Program (CPP)

This CPP is designed to control exposures to the SARS-CoV-2 virus that may occur in our workplace and fulfil requirements of Cal-OSHA’s Emergency Temporary Standard for COVID-19, CCR, Title 8, section 3205.

COVID-19 Prevention Program (CPP)

Operating under the guiding principle that the safety of our campus community is our highest priority, Facilities Management and Development worked with business partners across campus to prepare for the university to welcome some students, faculty and staff back to campus in fall 2020 and beyond. The following information is reflective of past actions taken as early as March 2020 as well as planned actions for current and future needs leading up to fall 2021. Please note that information regarding future planned actions is subject to change as California’s COVID-19 response develops. Additional and updated information will be published as the situation and return plans change.

Be Safe! The Facilities Operations Experience

Facilities Operations and many other essential staff have been present on campus throughout the pandemic. Our staff have experienced many of the concerns and questions that returning students, staff and faculty have now. By following the safety guidance, Facilities Operations prevented work place transmission of the COVID virus for nearly 17 months. As more students, faculty, and staff return we encourage you to follow the current campus guidance and continue to practice good safety habits.

It’s important to remember that sanitation of surfaces is a measure taken in addition to other safety behaviors and does not take the place of other COVID-19 guidelines for reducing transmission of the virus.

Campus community members and visitors should follow the current campus and CDC safety guidance. For more information on how to protect yourself and others please visit the CDC or campus COVID-19 website.

What steps did FMD take initially in response to COVID-19 and what steps are we taking currently to support academic needs as the university prepares for fall 2021?



Signage

Leading up to fall 2020 Facilities Operations partnered with University Communications and Marketing, Graphic Communications, and University Graphic Services (UGS) to develop a range of signs to support and promote appropriate physical distancing and other behaviors to reduce the transmission of COVID-19.

  • Signage which included references to capacity or physical distancing were removed after the state lifted any restrictions on capacity or distancing in June. Facilities is installing signs, at exterior building entrances, reminding campus community members and visitors that face coverings are required indoors on campus, regardless of vaccination status.
  • FMD staff installed and maintained guidance signage in public areas such as entrances, hallways, restrooms, planned in-person labs/classes, and elevators. To assess where signs should be installed, FMD utilized a combination of submitted repopulation plans from campus departments as well as the Live 25 schedule and room usage information for fall quarter courses. Signage installation began in late July 2020 and continued through the end of August 2020 using a prioritization system based on planned building occupancy.
  • COVID-19 signage was made available to campus departments via UGS. Departments that need additional signage for specific classrooms, labs, or offices could place an order request through UGS at ugs.myprintdesk.net.
  • UGS is a student led and run business operation, where students Learn by Doing!

Cleaning and Disinfecting

A Standard Operating Procedure (SOP) was developed specific to custodial services and cleaning/disinfecting of campus spaces in relation to COVID-19. The SOP was created and updated using the latest information from Centers for Disease Control and Prevention (CDC), California State University (CSU) and state guidance.

  • Maintain lists of chemicals and cleaning methods in alignment with CDC's COVID-19 guidance.
  • Develop cleaning frequencies based on forecasted campus population and building usage, in alignment with current CDC and higher ed guidance.
  • Provide hand sanitizer in prominent locations of all occupied buildings.
  • Thoroughly clean academic classrooms and restrooms once daily following CDC guidelines. Lab spaces will have trash pick-up and touch point disinfection performed each day with more thorough cleaning performed weekly.
  • Floor plans with locations of touchless hand-sanitizer dispensers and select sanitation stations can be found here.
  • Clean offices, associated restrooms, and other work spaces on a regular basis based on planned and approved occupancy and standard cleaning frequencies.
  • Clean and disinfect high traffic areas such as entrances, hallways, elevators, and lobbies based on staff resource availability and building occupancy.
  • Facilities will stock and maintain 'sanitation stations' in academic builidings. These will be located centrally for use in classrooms and teaching labs.
For more information about cleaning and disinfecting from CDC, click here.

Water Quality and COVID-19 Sampling

Facilities Operations is fully aware of potential hazards to campus water systems from pathogens such as legionella. Throughout the period the campus has been de-densified our essential on-campus staff have routinely run water and flushed systems in all of our buildings. Separate steps were taken to routinely turn over our “on campus” water storage since normal usage was lower than usual. Additionally, the campus has never been vacant. Many essential staff have been present working to care for animals, equipment, conduct research and continue other critical activities that cannot be performed remotely. In addition, Facilities Operations employees have been present initially preparing for fall 2020 and performing normal required maintenance as essential employees. Once the 2020-21 hybrid quarter plans were put in action water usage on campus increased. As we approach fall 2021, water usage continues to increase and is anticipated to be near full occupancy levels by September 2021. Facilities Operations staff remain vigilant and proactive in management of our water systems and quality.

In coordination with Cal Poly faculty, Facilities Operations plumbers supported COVID-19 water sampling and monitoring to identify potential COVID-19 cases in the residence halls, during winter and spring quarters 2021. The plumbers routinely monitor that the sampling apparatus is in good working order and support staff in collecting data samples, when needed.

Department Plans and Emergency Operations

The Emergency Operations Center (EOC) coordinated development of hundreds of departmental plans for returning staff and faculty for fall 2020 face to face classes and in person essential work. Facilities Operations and Environmental Health and Safety staff actively participated in department and building space “walk-downs” as part of the individual department development of return plans, providing input and guidance where appropriate.

Re-population plans no longer require submittal to EOC or input from Facilities Operations. The EOC, which fully activated in March 2020, will demobilize June 30, 2021. Staff and faculty with questions or needing guidance related to re-population may refer to the Cal Poly Roadmap or contact Human Resources. Activation and oversight of the EOC is under the purview of the Department of Emergency Management (DEM).

Supplies

The Facilities Operations Warehouse provides campus departments with various safety equipment such as hand sanitizer, disinfectant, paper towels, wipes, disposable gloves, face coverings and more.

  • Academic departments will procure and provide additional personal protective equipment (PPE) such as face shields for in-person academic activities as needed.
  • Information on face coverings may be found on the Cal Poly COVID-19 Information website.
  • Employees who are not fully vaccinated may request an N95 rated respirator for voluntary use (at no cost) from their manager or the Facilities Warehouse.

HVAC

In the summer of 2020, the CSU Chancellor's Office issued guidance on building HVAC (Heating, Ventilation, and Air-Conditioning) operations during the COVID-19 Pandemic. This guidance was prepared in consultation with the CSU Mechanical Review Board (MRB), as well as incorporating specific guidance from the American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE) and the National Institute for Building Science (NIBS). The mandatory and elective recommendations were informed by references to specific epidemiology studies providing factual basis for this guidance.

To date, these studies show that infections occur mostly through person-to-person contact via respiratory droplets. These droplets are produced when an infected person coughs, sneezes, talks, laughs or sings in close contact with another person. There is some evidence that these droplets can be aerosolized on a short-range basis, but none supporting long-range such as through an HVAC system. Actions taken by CSU, and on an individual basis, to reduce or eliminate exposure to these activities is the most effective risk-reduction strategy.

  • What did the Facilities Operations Building Engineering team do to get our campus classrooms and academic spaces ready for repopulation in the fall 2021?

Facilities Operations fully implemented the mandatory model practices, and where feasible, the elective model practice.

Our teams have implemented the mandatory model practices in every academic building that is planned for use in fall quarter 2021. We have performed an HVAC assessment to determine compliance with the HVAC mandatory model practices. Any issues found to not meet model practices were either corrected on the spot or a maintenance work order has been issued to implement corrections.

Mandatory Model Practices

  • Ensure that all fume hoods are operating correctly in lab spaces.
  • Disable ceiling fans and do not allow use of pedestal or personal fans in rooms with more than one occupant.
  • Ensure final filters in air handling units are installed properly to limit air bypass (air going around the filter).
  • Do not increase total airflow or the number of air changes per hour into spaces.
  • Ensure that all exhaust fans are operational.
  • Change clogged filters and clean drip pans according to manufacturer spaces.
  • Demand-controlled ventilation systems overridden and set to maximum air-flow.
  • Ensure that airflow and temperature alarms are set up and communicating properly.
  • Where feasible, keep doors and operable windows open to promote ventilation when outside air conditions are acceptable.
  • Exhaust systems should run 24 hours per day, seven days per week.
  • Do not open operable windows in restrooms.
  • Ensure that all ASHRAE recommendations for HVAC maintenance and filter replacement have been implemented.
  • Maximized outside air intake to the extent that it doesn’t compromise indoor air conditions for occupants. Relative humidity should be maintained between 40-60% and indoor air temperatures between 68-72 degrees Fahrenheit when heating and 70-78 degrees Fahrenheit when cooling.
  • Program a flushing sequence for the building automation system (BAS) to operate the HVAC system for one to two hours before and after occupancy.

Elective Model Practices

The CSU Chancellor’s Office recommendations state that remaining elective model measures are of limited effectiveness.

  • At Cal Poly we have evaluated all academic building Air Handling Units (AHU) to determine if a higher-rated filter such as MERV 13 or higher can be installed without significant redesign or reconfigurations. Those AHUs that could accept MERV 13 or higher were installed or will be installed once we receive the filter(s). This ongoing work is planned for summer and fall of 2021.


HVAC Building Filter Assessment

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  • Administration Building 01
    Equipment Type Filter Type Potential For Upgrade To
    S-1 MERV 15 N/A
    S-2 MERV 15 N/A
    S-3 MERV 15 N/A
    S-4 MERV 11 Tel-com room
  • Cotchett Education Building 02
    Equipment Type Filter Type Potential For Upgrade To
    AHU-7 MERV 11 MERV 13
    AHU-8 MERV 11 MERV 13
    AHU-9 MERV 11 MERV 13
    FC-3 MERV 11 MERV 13
    FC-4 MERV 11 MERV 13
    FC-5 MERV 11 MERV 13
    FC-6 MERV 11 MERV 13
    FC-7 MERV 11 MERV 13
    FC-8 MERV 11 MERV 13
    FC-9 MERV 11 MERV 13
    FC-10 MERV 11 MERV 13
    FC-11 MERV 11 MERV 13
    FC-12 MERV 11 MERV 13
  • Business Building 03
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 MERV 11 MERV 13
    AHU-2 MERV 13 N/A
    AHU-3 MERV 11 MERV 13
    AHU-4 MERV 11 MERV 13
    AHU-5 MERV 11 MERV 13
    AHU-6 MERV 13 N/A
  • Architecture and Environmental Building 05
    Equipment Type Filter Type Potential For Upgrade To
    FC-1 MERV 11 MERV 13
    FC-2 MERV 11 MERV 13
    FC-3 MERV 11 MERV 13
    FC-4 MERV 11 MERV 13
    FC-5 MERV 11 MERV 13
    FC-6 MERV 11 MERV 13
    FC-7 MERV 11 MERV 13
    FC-8 MERV 11 MERV 13
    FC-9 MERV 11 MERV 13
    FC-10 MERV 11 MERV 13
    FC-11 MERV 11 MERV 13
    FC-12 MERV 11 MERV 13
    FC-13 MERV 11 MERV 13
    FC-14 MERV 11 MERV 13
    FC-15 MERV 11 MERV 13
    FC-16 MERV 11 MERV 13
    FC-17 MERV 11 MERV 13
    FC-18 MERV 11 MERV 13
    FC-19 MERV 11 MERV 13
    FC-20 MERV 11 MERV 13
    FC-21 MERV 11 MERV 13
    S-1 MERV 11 MERV 13
    SF-2 MERV 11 MERV 13
  • Christopher Cohan Center Building 06
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 MERV 13 N/A
    AHU-2 MERV 13 N/A
    AHU-3 MERV 13 N/A
    AHU-4 MERV 13 N/A
    AHU-5 MERV 11 MERV 13
  • Advanced Technologies Laboratories Building 07
    Equipment Type Filter Type Potential For Upgrade To
    AC-1 MERV 13 NO
    AC-2 MERV 13 NO
    AC-3 MERV 13 NO
  • Bioresource and Agricultural Engineering Building 08
    Equipment Type Filter Type Potential For Upgrade To
    AH-1 MERV 13 NO
    AHU-2 MERV 13 NO, Gas Furnance
  • Bioresource and Agricultural Engineering Building 08A
    No ES equipment with filters
  • Alan A. Erhart Agriculture Building 10
    Equipment Type Filter Type Potential For Upgrade To
    SF-1 MERV 13 N/A
    SF-2 MERV 13 N/A
  • Agricultural Sciences Building 11
    Equipment Type Filter Type Potential For Upgrade To
    AH-1 MERV 14 N/A
    AH-2 MERV 13 N/A
    AH-3 MERV 14 N/A
    WALL MERV 11 NO
  • Engineering Building 13
    Equipment Type Filter Type Potential For Upgrade To
    FC-1 MERV 11 MERV 13
    FC-2 MERV 11 MERV 13
    FC-3 MERV 11 MERV 13
    FC-4 MERV 11 MERV 13
    HV-1 MERV 11 MERV 13
    HV-2 MERV 11 MERV 13
    HV-3 MERV 13 N/A
    HV-4 MERV 11 MERV 13
    HV-5 MERV 11 MERV 13
    HV-7 MERV 11 MERV 13
    HV-8 MERV 11 MERV 13
    HV-9 MERV 13 N/A
    HV-10 MERV 11 MERV 13
    HV-11 MERV 11 MERV 13
  • Frank E. Pilling Building 14
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 MERV 13 N/A
    AHU-2 MERV 13 N/A
    AHU-4 MERV 13 N/A
    AHU-5 MERV 13 N/A
    AHU-6 Server Room MERV 11 NO
    WALL Supply Air Intake Wall MERV 11 (MECH RM) NO
  • Beef Unit Building 16
    No ES equipment with filters
  • Crops Unit Building 17
    Equipment Type Filter Type Potential For Upgrade To
    F0027470 *Heating System only NO, Gas Furnance
    F00247480 *Heating System only NO, Gas Furnance
  • Crop Science Lab Building 17A
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 MERV 3 NO, Gas Furnance
    AHU-2 MERV 3 NO, Gas Furnance
  • Dairy Science Milking Parlor Building 18
    Equipment Type Filter Type Potential For Upgrade To
    F-1 MERV 11 NO, Gas Furnance
    F-2 MERV 11 NO, Gas Furnance
    F-3 MERV 11 NO, Gas Furnance
    F-4 MERV 11 NO, Gas Furnance
  • Leprino Foods Dairy Innovation Institute Building 18A
    Equipment Type Filter Type Potential For Upgrade To
    AH-1 Airguard #2995902, Micro V-2000, HEPA, 99.99% rigid NO
    AH-2 Airguard #2995902, Micro V-2000, HEPA, 99.99% rigid NO
    AH-3 Airguard #2995902, Micro V-2000, HEPA, 99.99% rigid NO
    AH-4 Airguard #2995902, Micro V-2000, HEPA, 99.99% rigid NO
    AH-5 Airguard #2995902, Micro V-2000, HEPA, 99.99% rigid NO
    FC-1 MERV 13 N/A
    FC-2 MERV 13 N/A
    FC-3 MERV 13 N/A
    FC-4 MERV 13 N/A
    FC-5 MERV 13 N/A
    FC-6 MERV 13 N/A
    FC-7 MERV 13 N/A
    FC-8 MERV 13 N/A
    FC-9 MERV 13 N/A
    FC-10 MERV 13 N/A
    FC-11 MERV 13 N/A
    FC-12 MERV 13 N/A
    FC-13 MERV 13 N/A
    FC-14 MERV 13 N/A
    FC-15 MERV 13 N/A
    FC-16 MERV 13 N/A
    FC-17 MERV 13 N/A
    SF-21A MERV 11 MERV 13
  • Engineering East Building 20
    Equipment Type Filter Type Potential For Upgrade To
    CF-1 MERV 11 MERV 13
    CF-2 MERV 11 MERV 13
    CF-3 MERV 11 MERV 13
    CF-4 MERV 11 MERV 13
    FC-1 MERV 11 MERV 13
    FC-2 MERV 11 MERV 13
    FC-3 MERV 13 N/A
    FC-4 MERV 11 MERV 13
    FC-5 MERV 11 MERV 13
    FC-6 MERV 11 MERV 13
    FC-7 MERV 11 MERV 13
    FC-8 MERV 11 MERV 13
    FC-9 MERV 11 MERV 13
    FC-10 MERV 11 MERV 13
    FC-11 MERV 13 N/A
    FC-12 MERV 11 MERV 13
    FC-13 MERV 11 MERV 13
    FC-14 MERV 11 MERV 13
    FC-15 MERV 11 MERV 13
    FC-16 MERV 11 MERV 13
    FC-17 MERV 11 MERV 13
    FC-18 MERV 11 MERV 13
    FC-19 MERV 11 MERV 13
    FC-20 MERV 11 MERV 13
    FC-21 MERV 11 MERV 13
    FC-22 MERV 11 MERV 13
    FC-23 MERV 11 MERV 13
    FC-24 MERV 11 MERV 13
    FC-25 MERV 11 MERV 13
    FC-28 MERV 11 MERV 13
    FC-29 MERV 11 MERV 13
    FC-30 MERV 13 N/A
    FC-31 MERV 11 MERV 13
    FC-32 MERV 11 MERV 13
    FC-124 MERV 11 MERV 13
    FC-126 MERV 11 MERV 13
    FC-127 MERV 11 MERV 13
    UH-28 MERV 11 MERV 13
    UH-29 MERV 11 MERV 13
    UH-30A MERV 11 MERV 13
    UH-30B MERV 11 MERV 13
    UH-32A MERV 13 N/A
    UH-32B MERV 13 N/A
    UH-36 MERV 13 N/A
    UH-39 MERV 11 MERV 13
    UH-40 MERV 11 MERV 13
    UH-45A MERV 13 N/A
    UH-45B MERV 13 N/A
    UH-50A MERV 11 MERV 13
    UH-50B MERV 11 MERV 13
    UH-131 MERV 11 MERV 13
  • Bert and Candance Forbes Center for Engineering Excellence Building 20A
    Equipment Type Filter Type Potential For Upgrade To
    HV-101 MERV 11 MERV 13
  • Engineering West Building 21
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 MERV 13 N/A
    AHU-2 MERV 13 N/A
    AHU-3 MERV 13 N/A
    AHU-4 MERV 4 Foam Roll Media Needs filter rack
    SF-3 MERV 13 N/A
    SF-5 MERV 13 N/A
    SF-5A MERV 13 N/A
    SF-5B MERV 11 MERV 13
    SF-5C MERV 11 MERV 13
  • Engineering West Addition Building 21A
    Equipment Type Filter Type Potential For Upgrade To
    S-3 MERV 11 MERV 13
    S-4 MERV 11 MERV 13
  • English Building 22
    Equipment Type Filter Type Potential For Upgrade To
    S-1 4' Roll Media MERV 4 Needs filter rack
  • Food Processing Building 24
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 MERV 11 MERV 13
    HV-2 MERV 13 N/A
  • Faculty Offices East Building 25
    No ES equipment with filters
  • Graphic Arts Building 26
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 MERV 16 NO
    AHU-2 MERV 16 NO
    AHU-3 MERV 16 NO
  • Health Center Building 27
    Equipment Type Filter Type Potential For Upgrade To
    S-1 MERV 14 N/A
    S-2 MERV 14 N/A
    S-3 MERV 14 N/A
    S-4 MERV 14 N/A
  • Housing Administration Building 31
    No ES equipment with filters
  • Oppenheimer Family Equine Center Building 32
    No filters
  • Clyde P. Fisher Science Hall Building 33
    Equipment Type Filter Type Potential For Upgrade To
    S-1 MERV 16 N/A
  • Walter F. Dexter Building 34
    Equipment Type Filter Type Potential For Upgrade To
    S-1 MERV 11 MERV 13
    S-2 MERV 13 N/A
    S-3 MERV 11 MERV 13
    S-4 MERV 11 MERV 13
    S-5 MERV 11 MERV 13
    S-6 MERV 11 NO, DX Unit
  • Robert E. Kennedy Library Building 35
    Equipment Type Filter Type Potential For Upgrade To
    AH-1 MERV 14 N/A
    AH-2 MERV 14 N/A
    AH-3 MERV 14 N/A
    AH-4 MERV 14 N/A
    HV-1 MERV 14 N/A
    HV-2 MERV 14 N/A
    HV-3 MERV 14 N/A
    HV-4 MERV 14 N/A
    HV-5 MERV 14 N/A
    HV-6 MERV 14 N/A
    HV-7 MERV 14 N/A
    HV-8 MERV 14 N/A
  • Mathematics and Science Building 38
    Equipment Type Filter Type Potential For Upgrade To
    S-1 MERV 13 N/A
    S-2 MERV 11 MERV 13
    S-3 MERV 11 MERV 13
    S-4 MERV 11 MERV 13
    S-5 MERV 11 MERV 13
    S-6 MERV 11 MERV 13
  • Engineering South Building 40
    Equipment Type Filter Type Potential For Upgrade To
    AH-1 MERV 11 MERV 13
    SF-1 MERV 11 MERV 13
  • Grant M. Brown Engineering Building 41A
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 Pre-filter MERV 13 N/A
    AHU-1 Final Filter MERV 13 N/A
    AHU-2 MERV 11 N/A
  • Baldwin and Mary Reinhold Aerospace Engineering Laboratories Building 41B
    Equipment Type Filter Type Potential For Upgrade To
    Split MERV 11 NO
  • Aero Propulsion Lab Building 41C
    No filters
  • Robert E. Mott Athletics Center BUilding 42
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 MERV 13 N/A
    AHU-2 MERV 13 N/A
    AHU-3 MERV 11 MERV 13
    AHU-4 MERV 11 MERV 13
  • Recreation Center Building 43
    Equipment Type Filter Type Potential For Upgrade To
    AH-5(E) MERV 13 N/A
    AHU-1 MERV 11 Pre-filters MERV 16
    AHU-2 MERV 16 N/A
    AHU-3 MERV 16 N/A
    AHU-4 MERV 16 N/A
    AHU-5 MERV 16 N/A
    AHU-6 MERV 16 N/A
    AHU-7 MERV 16 N/A
    AHU-8 MERV 16 N/A
    AHU-9 MERV 16 N/A
    AHU-10 MERV 16 Final Filters N/A
    AHU-10 MERV 11 Pre-filters NO
    AHU-11 MERV 11 MERV 13
  • Kinesiology Building 43A
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 MERV 11 Pre-Filters NO
    AHU-1 MERV 13 Final Filters NO
  • Alex and Fay Spanos Theatre Building 44
    Equipment Type Filter Type Potential For Upgrade To
    RS-3 MERV 11 MERV 13
    S-3 MERV 13 N/A
  • H.P. Davidson Music Center Building 45
    Equipment Type Filter Type Potential For Upgrade To
    S-1 MERV 8 Roll, Replace Filter Rack MERV 13
    S-2 MERV 8 Roll, Replace Filter Rack MERV 13
  • Theater & Dance Modular Lab Building 45T
    No ES equipment
  • Crandall Gymnasium & Old Natatorium Building 46
    Equipment Type Filter Type Potential For Upgrade To
    HV-1 MERV 11 MERV 13
  • Faculty Offices North Building 47
    No ES equipment with filters
  • Science Building 52
    Equipment Type Filter Type Potential For Upgrade To
    MZ-1 MERV 11 MERV 13
    MZ-2 MERV 11 MERV 13
    UV-D17 MERV 13 N/A
    UV-E1 MERV 11 MERV 13
    UV-E3 MERV 11 MERV 13
    UV-E22 MERV 11 MERV 13
    UV-E24 MERV 11 MERV 13
    UV-E28 MERV 13 N/A
    UV-E46 MERV 13 N/A
  • Science North Building 53
    Equipment Type Filter Type Potential For Upgrade To
    S-1 MERV 13 N/A
    S-1 MERV 8 Roll Polyester Media, Pre-filter NO
  • Beef Cattle Evaluation Center Building 55
    Equipment Type Filter Type Potential For Upgrade To
    No Filters, Electric Heat only NO
  • Swine Unit Building 56
    Equipment Type Filter Type Potential For Upgrade To
    No Filters, Electric Heat only NO
  • Veterinary Hospital Building 57
    Equipment Type Filter Type Potential For Upgrade To
    F-1 MERV 11 No, Furnace
  • Veterinary Hospital Annex Building 57A
    Equipment Type Filter Type Potential For Upgrade To
    F-2 MERV 11 No, Furnace
  • Welding Building 58
    Equipment Type Filter Type Potential For Upgrade To
    S-1 MERV 11 NO, Furnace, DX Unit
  • Facilities Building 70
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 MERV 11 MERV 13
    AHU-2 MERV 11 MERV 13
    AHU-3 MERV 11 MERV 13
    AHU-4 MERV 11 MERV 13
    AHU-5 MERV 11 MERV 13
    AHU-6 MERV 11 MERV 13
  • Fleet Services Building 71
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 MERV 11 NO, Furnace
  • Environmental Health & Safety Building 80
    Equipment Type Filter Type Potential For Upgrade To
    MERV 11 NO, Furnace
  • Chase Hall Building 115
    No ES equipment with filters
  • Jespersen Hall Building 116
    No ES equipment with filters
  • Heron Hall Building 117
    No ES equipment with filters
  • Student Services Building 124
    Equipment Type Filter Type Potential For Upgrade To
    Coming Soon MERV 13 NO
  • Poultry Science Instructional Center Building 150
    Equipment Type Filter Type Potential For Upgrade To
    F-1 MERV 11 NO, Furnace
    F-2 MERV 11 NO, Furnace
    F-3 MERV 11 NO, Furnace
    F-4 MERV 11 NO, Furnace
    F-5 MERV 11 NO, Furnace
  • J & G Lau Family Meat Processing Center Building 155
    Equipment Type Filter Type Potential For Upgrade To
    FC-1 MERV 11 NO, Furnace
    FC-2 MERV 11 NO, Furnace
    FC-3 MERV 11 NO, Furnace
    FC-4 MERV 11 NO, Furnace
  • Warren J. Baker Center for Science and Mathematics Building 180
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 1 Box Rigid MERV 13
    AHU-1 MERV 13 Final Filters N/A
    AHU-1 MERV 11 Pre-filters NO
    AHU-2 MERV 13 N/A
    AHU-2 MERV 11 NO
    FC 1-1 MERV 11 MERV 13
    FC 1-2 MERV 11 MERV 13
    FC 2-1 MERV 11 MERV 13
    FC 2-2 MERV 11 MERV 13
    FC 3-2 MERV 11 MERV 13
    FC 3-3 MERV 11 MERV 13
    FC 3-4 MERV 11 MERV 13
    FC 4-1 MERV 11 MERV 13
    FC 4-2 MERV 11 MERV 13
    FC 4-3 MERV 11 MERV 13
    FC 4-4 MERV 11 MERV 13
    FC 4-5 MERV 11 MERV 13
    FC 5-1 MERV 11 MERV 13
    FC 5-2 MERV 11 MERV 13
    FC 5-3 MERV 11 MERV 13
    FC 7-1 MERV 11 MERV 13
  • Construction Innovations Center Building 186
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 MERV 15 N/A
    AHU-2 MERV 15, APC, 100% SM, USG N/A
    AHU-3 MERV 15, APC, 100% SM, USG N/A
  • Engineering IV Building 192
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 MERV 13 N/A
    AHU-2 MERV 13 N/A
  • Bonderson Engineering Project Center Building 197
    Equipment Type Filter Type Potential For Upgrade To
    AHU-1 MERV 11 MERV 13
    AHU-2 MERV 11 MERV 13

Legends

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  • Legends
    Abbreviation Definition
    MERV Minimum Efficiency Reporting Value
    S or SF Supply Fan
    AH or AHU Air Handler
    FC or FCU Fan Coil Unit
    WALL Fan Wall
    HV Heating Ventilator
    CF Ceiling Mounted Fan Coil Unit
    UH Unit Heater
    MZ Multi-Zone Unit
    UV Unit Ventilator
    F Furnace
    *F, followed by a series of number, is an identifier for an A/C unit or other refrigeration unit.
    *A number, or series of numbers or letters, is a unique identifier for that unit. It is specific to that facility and does not correlate to total number of HVAC units.
    MERV Rating Description Application Typical Air Filter Material
    MERV-1 to MERV-4 Basic Filter
    Blocks carpet fibers and lint, but unable to block out much else.
    • Light Residential
    • Window/Split AC
    • Fiberglass
    • Washable Aluminum
    • Synthetic Mesh
    MERV-5 to MERV-8 Typical Filter
    Blocks out common dust, pollen, and some mold spores.
    • Typical Residential
    • Typical Commerical
    • Pleated cotton
    • Polyester
    MERV-9 to MERV-12 Better Filter
    Blocks out most mold spores, smog, fine dust, and pet dander.
    • Allergies
    • Better Residential
    • Better Commerical
    • Pleated cotton
    • Microfine Fiberglass
    • Usually 2" thick or more
    MERV-13 to MERV-16 Superior Filter
    Blocks out bacteria, viruses, smoke, and other microscopic particles.
    • Severe Allergies
    • Hospitals
    • Smoking Lounges
    • Pleated cotton
    • Microfine Fiberglass
    • Usually 4" thick or more
    Minimum % of particles removed by air filter
    MERV Rating E1 particles
    (0.3 - 1.0 microns)
    E2 particles
    (1.0 - 3.0 microns)
    E3 particles
    (3.0 - 10.0 microns)
    MERV-1 - - <20%
    MERV-2 - - <20%
    MERV-3 - - <20%
    MERV-4 - - <20%
    MERV-5 - - >20%
    MERV-6 - - >35%
    MERV-7 - - >50%
    MERV-8 - >20% >70%
    MERV-9 - >35% >75%
    MERV-10 - >50% >80%
    MERV-11 >20% >65% >85%
    MERV-12 >35% >80% >90%
    MERV-13 >50% >85% >90%
    MERV-14 >75% >90% >95%
    MERV-15 >85% >90% >95%
    MERV-16 >95% >95% >95%
    Unless otherwise noted above the following are standard discriptions of listed filters
    MERV 11: Beverage Board Frame (BBF) Pleat, 100% Synthenic Media (SM). Typically 1", 2", and 4" deep filters.
    MERV 13 or greater: V-bank, mini-pleat, all plastic construction (APC), no metal components, 100% synthetic media (SM), down stream gaskets (DSG). Typically greater than 4" in depth.
    Can Upgrade To?
    This only ask the question can it physically be done?, will the filter fit?, not will the system be able to perform adequately. This is a much harder question to answer and must be examined must closer and for each fan system.
    Need To Change?
    For MERV 11 BBF pleats, this is only based on the 6 month requirement to proactively change filters. For MERV 13 or greater filters, a time since last change was given. There are no filter DP alarms associated with these types of filters.

Equipment and Fixtures

Facilities Operations has taken select equipment and fixtures out of operation across campus based on physical distancing requirements and other recommendations.

  • Some sinks and urinals have been placed out of service to ensure physical distancing during use. We anticipate that most of these will be put back in service in advance of fall quarter 2021 depending on current guidance.
  • In compliance with COVID-19 safety recommendations hand dryers in restrooms have been placed temporarily out of service. We anticipate most hand dryers will be placed back in service by the start of fall quarter 2021.
  • Touchless hydration stations (bottle filling stations) remain in service, but most drinking fountains were temporarily placed out of service based on safety guidance. We anticipate drinking fountains will be put back in service in advance of fall quarter 2021.
  • Touchless paper towel and soap dispensers have been installed in many restrooms and labs across campus. Facilities Operations is continuing to work on upgrading any remaining paper towel and soap dispensers to touchless units.
  • Touchless hand sanitizer units have been installed at most locations around campus.
  • Plexiglass barriers have been erected across campus in restrooms, reception areas, and other public facing high traffic areas. There are no plans at this time to remove plexiglass barriers. We anticipate these will remain in place as we move into fall 2021. Requests for new plexiglass barriers are evaluated on an individual case by case basis and approved based on a combination of factors including, location, frequency and volume of in-person interaction, and current safety guidance.

COVID-19 Safety Concerns and Contact Information

Campus community members who have a COVID-19 facilities-related question or concern may contact our Facilities Help Center or submit their request online directly to our work order system. All requests are prioritized based on risk.

Facilities Management and Development Help Center

Hours of Operation

Monday through Friday, 7:30 a.m. to 4:30 p.m.

Service Request Help Center

FAQ

What can I do to keep myself safe from COVID-19 when I return to campus?

Follow current campus and CDC safety guidance.

  • Wash hands frequently with soap and water for at least 20 seconds.
  • Use hand sanitizer when hand washing is not possible.
  • Avoid touching eyes, nose or face at all times.
  • Cover coughs/sneezes with disposable tissues or other means of covering the mouth.
  • Stay at home when sick (except to get medical care).
  • Get vaccinated.

Where can I find information about the summer/fall 2021 re-population plan?

  • Please visit the Cal Poly HR website for the most current information regarding the return to work plans for summer and fall 2021.

Are there students on campus?

  • Yes, a reduced student population has been present on campus since fall 2020 for both in-person classes and in the residence halls. We currently anticipate normal fall population of students in the residence halls and on campus for fall 2021.

What is the guidance for face coverings currently?

  • Please visit the "Stay Healthy" page of the Cal Poly coronavirus for the most current guidance regarding face coverings on campus.

Can I get a plexiglass barrier in a private office or conference room for meeting with students or other staff?

  • At this time plexiglass barriers are not required under current COVID safety guidance. Out of an abundance of caution some plexiglass barriers are being installed, on a case-by-case basis, at public facing reception or student services type workspaces. These are workspaces where staff typically do not have a door or private space and must interact face to face with a high volume of walk-in traffic. Staff, faculty, and students are recommended to utilize other safety measures such as utilizing Zoom for meetings or physically distancing. Face coverings are required indoors for all staff, faculty, students, and visitors – whether vaccinated or unvaccinated - and should be utilized whenever meeting with others, including when behind a plexiglass barrier. Face coverings may be removed indoors only when alone in a private office or residence with the door closed.

Can I have my office sanitized before I return?

  • COVID-19 sanitation protocols have been in place wherever essential staff and activities were present. Sanitation for a space which has not be in frequent use is not part of the recommended practices. Staff and faculty may elect to sanitize their personal work spaces. Cleaning supplies can be procured from the Facilities Operations Warehouse. When regularly occupied and in use, private offices are typically serviced on a monthly basis. A comprehensive list of our cleaning frequencies may be found on our website.

Why are some of the restrooms on campus closed?

  • In order to successfully support face to face classes and in-person activities during the 2020-21 academic year, custodial staff were re-prioritized to COVID-19 sanitation. As there were less staff resources available for standard cleaning and a significantly reduced campus population some restrooms were closed. This allowed us to ensure COVID-19 sanitation protocols were met in restrooms that were in use and where in-person essential activities were occurring. We anticipate all restrooms will be re-opened by fall 2021, unless closed for renovation unrelated to the COVID-19 pandemic.

How frequently are waste receptacles serviced?

I have just returned to campus and noticed some pest activity in my office, what do I do?

  • Contact the Facilities Help Center at 805-756-5555 and one of our customer service coordinators will assist you with pest control and cleaning service.

The hand sanitizer in my office is empty. How do I get it refilled?

  • Touchless dispensers or large common area hand sanitizer dispensers can be re-filled by custodial staff. To request a refill, please contact the Facilities Help Center at 805-756-5555 and one of our customer service coordinators will assist you.

Is Campus Lost & Found open?

  • In order to reduce non-essential in-person interaction and protect essential employees Lost & Found services were temporarily suspended effective March 2020. We anticipate limited Lost & Found services will resume in July 2021 with only hard surface items that can be easily sanitized accepted. Personal and soft surface items such as food containers, water bottles, clothing, etc. will not be accepted at this time.

Why is the drinking fountain near my office out of service?

  • Drinking fountains were placed out of service based on COVID-19 safety guidance. Now that guidance is changing, we anticipate all drinking fountains will be back in service by September 2021.

Will the air exchange rate or MERV filter rating be available for all classroom?

  • Current guidance does not recommend or require collection of air exchange rate data. Air exchange rate data is not collected or available. MERV filter ratings, by building, at the Air Handler Unit (AHU) (HVAC Equipment) level will be available.

Where can I find a list of cleaning frequencies?

  • Cleaning frequencies and services are posted on our website.

What are the locations of touchless hand sanitizer dispensers?

  • Touchless hand sanitizer units have been installed at many locations around campus prioritizing high traffic public spaces, including classroom buildings. Installation of units is expected to continue through summer 2021 and possibly into fall 2021.

Are there buildings that do not have MERV 13 filters?

  • At Cal Poly we have evaluated all academic building Air Handling Units (AHU) to determine if a higher-rated filter such as MERV 13 or higher could be installed without significant redesign or reconfigurations. Those AHUs that could accept MERV 13 or higher were installed or will be installed once we receive the filter(s). This ongoing work is planned for summer and fall of 2021.
  • There are some buildings which either have no mechanical ventilation or have equipment which is not able to be outfitted with MERV 13 due to age and design.

Does a list exist of classes scheduled in buildings without MERV 13 filters?

  • We have data regarding the MERV filter rating at the Air Handling Unit (AHU) (HVAC Equipment). Most AHU’s serve a zone or quadrant of a building which may include multiple rooms. We do not have a list of MERV 13 rating by class schedule.

How are urgent Facilities requests prioritized? Is there a system for submitting urgent requests?

  • Yes! All Facilities related inquiries and requests may be submitted to the Facilities Management and Development Help Center.
  • All requests are reviewed by a Facilities Customer Service Coordinator and assigned a standardized priority number based on risk.

Facilities Management and Development Help Center

Hours of Operation

Monday through Friday, 7:30 a.m. to 4:30 p.m.

Service Request Help Center

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