FMD Coronavirus Response 2021 - 22

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Facilities Management and Development COVID-19 Fall 2021 - Fall 2022 Plan and Updates

Last updated June 2022

COVID-19 Prevention Program (CPP)

This CPP is designed to control exposures to the SARS-CoV-2 virus that may occur in our workplace and fulfil requirements of Cal-OSHA’s Emergency Temporary Standard for COVID-19, CCR, Title 8, section 3205.

COVID-19 Prevention Program (CPP)

Operating under the guiding principle that the safety of our campus community is our highest priority, Facilities Management and Development worked with business partners across campus to prepare for the university to welcome some students, faculty and staff back to campus in fall 2020 and beyond. The following information is reflective of past actions taken as early as March 2020 as well as planned actions for current and future needs leading up to fall 2021. Please note that information regarding future planned actions is subject to change as California’s COVID-19 response develops. Additional and updated information will be published as the situation and return plans change.

Be Safe! The Facilities Operations Experience

It’s important to remember that sanitation of surfaces is a measure taken in addition to other safety behaviors and does not take the place of other COVID-19 guidelines for reducing transmission of the virus.

Campus community members and visitors should follow the current campus and CDC safety guidance. For more information on how to protect yourself and others please visit the CDC or campus COVID-19 website.

What steps did FMD take initially in response to COVID-19 and what steps are we taking currently to support academic needs as the university prepares for fall 2021?



Cleaning and Disinfecting

A Standard Operating Procedure (SOP) was developed specific to custodial services and cleaning/disinfecting of campus spaces in relation to COVID-19. The SOP was created and updated using the latest information from Centers for Disease Control and Prevention (CDC), California State University (CSU) and state guidance.

  • Maintain lists of chemicals and cleaning methods in alignment with CDC's COVID-19 guidance.
  • Develop cleaning frequencies based on forecasted campus population and building usage, in alignment with current CDC and higher ed guidance.
  • Provide hand sanitizer in prominent locations of all occupied buildings.
  • Thoroughly clean academic classrooms and restrooms once daily following CDC guidelines. Lab spaces will have trash pick-up and touch point disinfection performed each day with more thorough cleaning performed weekly.
  • Floor plans with locations of touchless hand-sanitizer dispensers and select sanitation stations can be found here.
  • Clean offices, associated restrooms, and other work spaces on a regular basis based on planned and approved occupancy and standard cleaning frequencies.
  • Clean and disinfect high traffic areas such as entrances, hallways, elevators, and lobbies based on staff resource availability and building occupancy.
  • Facilities will stock and maintain 'sanitation stations' in academic builidings. These will be located centrally for use in classrooms and teaching labs.
For more information about cleaning and disinfecting from CDC, click here.

Water Quality and COVID-19 Sampling

Facilities Operations is fully aware of potential hazards to campus water systems from pathogens such as legionella. Throughout the period the campus has been de-densified our essential on-campus staff have routinely run water and flushed systems in all of our buildings. Separate steps were taken to routinely turn over our “on campus” water storage since normal usage was lower than usual. Additionally, the campus has never been vacant. Many essential staff have been present working to care for animals, equipment, conduct research and continue other critical activities that cannot be performed remotely. In addition, Facilities Operations employees have been present initially preparing for fall 2020 and performing normal required maintenance as essential employees. Once the 2020-21 hybrid quarter plans were put in action water usage on campus increased.

In coordination with Cal Poly faculty, Facilities Operations plumbers supported COVID-19 water sampling and monitoring to identify potential COVID-19 cases in the residence halls, during winter and spring quarters 2021. The plumbers routinely monitor that the sampling apparatus is in good working order and support staff in collecting data samples, when needed.

Department Plans and Emergency Operations

The Emergency Operations Center (EOC) coordinated development of hundreds of departmental plans for returning staff and faculty for fall 2020 face to face classes and in person essential work. Facilities Operations and Environmental Health and Safety staff actively participated in department and building space “walk-downs” as part of the individual department development of return plans, providing input and guidance where appropriate.

Re-population plans no longer require submittal to EOC or input from Facilities Operations. The EOC, which fully activated in March 2020, will demobilize June 30, 2021. Staff and faculty with questions or needing guidance related to re-population may refer to the Cal Poly Roadmap or contact Human Resources. Activation and oversight of the EOC is under the purview of the Department of Emergency Management (DEM).

Supplies

The Facilities Operations Warehouse provides campus departments with various safety equipment such as hand sanitizer, disinfectant, paper towels, wipes, disposable gloves, face coverings including face shields and more.

  • Academic departments will procure and provide additional personal protective equipment (PPE) such as face shields for in-person academic activities as needed.
  • Information on face coverings may be found on the Cal Poly COVID-19 Information website.
  • Employees who are not fully vaccinated may request an N95 rated respirator for voluntary use (at no cost) from their manager or the Facilities Warehouse.

HVAC

In the summer of 2020, the CSU Chancellor's Office issued guidance on building HVAC (Heating, Ventilation, and Air-Conditioning) operations during the COVID-19 Pandemic. This guidance was prepared in consultation with the CSU Mechanical Review Board (MRB), as well as incorporating specific guidance from the American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE) and the National Institute for Building Science (NIBS). The mandatory and elective recommendations were informed by references to specific epidemiology studies providing factual basis for this guidance.

To date, these studies show that infections occur mostly through person-to-person contact via respiratory droplets. These droplets are produced when an infected person coughs, sneezes, talks, laughs or sings in close contact with another person. There is some evidence that these droplets can be aerosolized on a short-range basis, but none supporting long-range such as through an HVAC system. Actions taken by CSU, and on an individual basis, to reduce or eliminate exposure to these activities is the most effective risk-reduction strategy.

  • What did the Facilities Operations Building Engineering team do to get our campus classrooms and academic spaces ready for repopulation in the fall 2021?

Facilities Operations fully implemented the mandatory model practices, and where feasible, the elective model practice.

Our teams have implemented the mandatory model practices in every academic building. We have performed an HVAC assessment to determine compliance with the HVAC mandatory model practices. Any issues found to not meet model practices were either corrected on the spot or a maintenance work order has been issued to implement corrections.

Mandatory Model Practices

  • Ensure that all fume hoods are operating correctly in lab spaces.
  • Disable ceiling fans and do not allow use of pedestal or personal fans in rooms with more than one occupant.
  • Ensure final filters in air handling units are installed properly to limit air bypass (air going around the filter).
  • Do not increase total airflow or the number of air changes per hour into spaces.
  • Ensure that all exhaust fans are operational.
  • Change clogged filters and clean drip pans according to manufacturer spaces.
  • Demand-controlled ventilation systems overridden and set to maximum air-flow.
  • Ensure that airflow and temperature alarms are set up and communicating properly.
  • Where feasible, keep doors and operable windows open to promote ventilation when outside air conditions are acceptable.
  • Exhaust systems should run 24 hours per day, seven days per week.
  • Do not open operable windows in restrooms.
  • Ensure that all ASHRAE recommendations for HVAC maintenance and filter replacement have been implemented.
  • Maximized outside air intake to the extent that it doesn’t compromise indoor air conditions for occupants. Relative humidity should be maintained between 40-60% and indoor air temperatures between 68-72 degrees Fahrenheit when heating and 70-78 degrees Fahrenheit when cooling.
  • Program a flushing sequence for the building automation system (BAS) to operate the HVAC system for one to two hours before and after occupancy.
  • At Cal Poly we have evaluated all academic building Air Handling Units (AHU) to determine if a higher-rated filter such as MERV 13 or higher can be installed without significant redesign or reconfigurations. Those AHUs that could accept MERV 13 or higher were installed or will be installed once we receive the filter(s). This work is continous and being done on a routine basis.



    HVAC Building Filter Assessment

    Click on the collapsible panel to open and close it. Click here to see Legends definition.

    Last updated June 2022

    • Administration Building 01
      Equipment Type Filter Type Potential For Upgrade To
      S-1 MERV 15 N/A
      S-2 MERV 15 N/A
      S-3 MERV 15 N/A
      S-4 MERV 13 N/A
    • Cotchett Education Building 02
      Equipment Type Filter Type Potential For Upgrade To
      AHU-7 MERV 13 N/A
      AHU-8 MERV 13 N/A
      AHU-9 MERV 13 N/A
      FC-3 MERV 13 N/A
      FC-4 MERV 13 N/A
      FC-5 MERV 13 N/A
      FC-6 MERV 13 N/A
      FC-7 MERV 13 N/A
      FC-8 MERV 11 MERV 13
      FC-9 MERV 11 MERV 13
      FC-10 MERV 11 MERV 13
      FC-11 MERV 11 MERV 13
      FC-12 MERV 11 MERV 13
    • Business Building 03
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 13 N/A
      AHU-2 MERV 13 N/A
      AHU-3 MERV 13 N/A
      AHU-4 MERV 13 N/A
      AHU-5 MERV 13 N/A
      AHU-6 MERV 13 N/A
    • Architecture and Environmental Building 05
      Equipment Type Filter Type Potential For Upgrade To
      FC-1 MERV 11 MERV 13
      FC-2 MERV 11 MERV 13
      FC-3 MERV 11 MERV 13
      FC-4 MERV 11 MERV 13
      FC-5 MERV 11 MERV 13
      FC-6 MERV 11 MERV 13
      FC-7 MERV 11 MERV 13
      FC-8 MERV 11 MERV 13
      FC-9 MERV 11 MERV 13
      FC-10 MERV 11 MERV 13
      FC-11 MERV 11 MERV 13
      FC-12 MERV 11 MERV 13
      FC-13 MERV 11 MERV 13
      FC-14 MERV 11 MERV 13
      FC-15 MERV 11 MERV 13
      FC-16 MERV 11 MERV 13
      FC-17 MERV 11 MERV 13
      FC-18 MERV 11 MERV 13
      FC-19 MERV 11 MERV 13
      FC-20 MERV 11 MERV 13
      FC-21 MERV 11 MERV 13
      S-1 MERV 13 N/A
      SF-2 MERV 13 N/A
    • Christopher Cohan Center Building 06
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 13 N/A
      AHU-2 MERV 13 N/A
      AHU-3 MERV 13 N/A
      AHU-4 MERV 13 N/A
      AHU-5 MERV 13 N/A
    • Advanced Technologies Laboratories Building 07
      Equipment Type Filter Type Potential For Upgrade To
      AC-1 MERV 13 NO
      AC-2 MERV 13 NO
      AC-3 MERV 13 NO
    • Bioresource and Agricultural Engineering Building 08
      Equipment Type Filter Type Potential For Upgrade To
      AH-1 MERV 13 NO
      AHU-2 MERV 13 NO, Gas Furnance
    • Bioresource and Agricultural Engineering Building 08A
      No mechanical ventilation equipment, heating only
    • Alan A. Erhart Agriculture Building 10
      Equipment Type Filter Type Potential For Upgrade To
      SF-1 MERV 13 N/A
      SF-2 MERV 13 N/A
    • Agricultural Sciences Building 11
      Equipment Type Filter Type Potential For Upgrade To
      AH-1 MERV 14 N/A
      AH-2 MERV 13 N/A
      AH-3 MERV 14 N/A
      WALL MERV 11 NO
    • Engineering Building 13
      Equipment Type Filter Type Potential For Upgrade To
      FC-1 MERV 13 N/A
      FC-2 MERV 13 N/A
      FC-3 MERV 13 N/A
      FC-4 MERV 13 N/A
      HV-1 MERV 13 N/A
      HV-2 MERV 13 N/A
      HV-3 MERV 13 N/A
      HV-4 MERV 13 N/A
      HV-5 MERV 13 N/A
      HV-7 MERV 13 N/A
      HV-8 MERV 13 N/A
      HV-9 MERV 13 N/A
      HV-10 MERV 13 N/A
      HV-11 MERV 13 N/A
    • Frank E. Pilling Building 14
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 13 N/A
      AHU-2 MERV 13 MERV 16 v-bank
      AHU-4 MERV 13 N/A
      AHU-5 MERV 13 N/A
      AHU-6 Server Room MERV 13 N/A
      WALL Supply Air Intake Wall MERV 11 (MECH RM) NO
    • Beef Unit Building 16
      No mechanical ventilation equipment, heating only
    • Crops Unit Building 17
      Equipment Type Filter Type Potential For Upgrade To
      F0027470 *Heating System only NO, Gas Furnance
      F00247480 *Heating System only NO, Gas Furnance
    • Crop Science Lab Building 17A
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 3 NO, Gas Furnance
      AHU-2 MERV 3 NO, Gas Furnance
    • Dairy Science Milking Parlor Building 18
      Equipment Type Filter Type Potential For Upgrade To
      F-1 MERV 11 NO, Gas Furnance
      F-2 MERV 11 NO, Gas Furnance
      F-3 MERV 11 NO, Gas Furnance
      F-4 MERV 11 NO, Gas Furnance
    • Leprino Foods Dairy Innovation Institute Building 18A
      Equipment Type Filter Type Potential For Upgrade To
      AH-1 Airguard #2995902, Micro V-2000, HEPA, 99.99% rigid N/A
      AH-2 Airguard #2995902, Micro V-2000, HEPA, 99.99% rigid N/A
      AH-3 Airguard #2995902, Micro V-2000, HEPA, 99.99% rigid N/A
      AH-4 Airguard #2995902, Micro V-2000, HEPA, 99.99% rigid N/A
      AH-5 Airguard #2995902, Micro V-2000, HEPA, 99.99% rigid N/A
      FC-1 MERV 13 N/A
      FC-2 MERV 13 N/A
      FC-3 MERV 13 N/A
      FC-4 MERV 13 N/A
      FC-5 MERV 13 N/A
      FC-6 MERV 13 N/A
      FC-7 MERV 13 N/A
      FC-8 MERV 13 N/A
      FC-9 MERV 13 N/A
      FC-10 MERV 13 N/A
      FC-11 MERV 13 N/A
      FC-12 MERV 13 N/A
      FC-13 MERV 13 N/A
      FC-14 MERV 13 N/A
      FC-15 MERV 13 N/A
      FC-16 MERV 13 N/A
      FC-17 MERV 13 N/A
      SF-21A MERV 13 N/A
    • Engineering East Building 20
      Equipment Type Filter Type Potential For Upgrade To
      CF-1 MERV 11 MERV 13
      CF-2 MERV 11 MERV 13
      CF-3 MERV 11 MERV 13
      CF-4 MERV 11 MERV 13
      FC-1 MERV 11 MERV 13
      FC-2 MERV 11 MERV 13
      FC-3 MERV 13 N/A
      FC-4 MERV 11 MERV 13
      FC-5 MERV 11 MERV 13
      FC-6 MERV 11 MERV 13
      FC-7 MERV 11 MERV 13
      FC-8 MERV 11 MERV 13
      FC-9 MERV 11 MERV 13
      FC-10 MERV 11 MERV 13
      FC-11 MERV 13 N/A
      FC-12 MERV 11 MERV 13
      FC-13 MERV 11 MERV 13
      FC-14 MERV 11 MERV 13
      FC-15 MERV 11 MERV 13
      FC-16 MERV 11 MERV 13
      FC-17 MERV 11 MERV 13
      FC-18 MERV 11 MERV 13
      FC-19 MERV 11 MERV 13
      FC-20 MERV 11 MERV 13
      FC-21 MERV 11 MERV 13
      FC-22 MERV 11 MERV 13
      FC-23 MERV 11 MERV 13
      FC-24 MERV 11 MERV 13
      FC-25 MERV 11 MERV 13
      FC-28 MERV 11 MERV 13
      FC-29 MERV 11 MERV 13
      FC-30 MERV 13 N/A
      FC-31 MERV 11 MERV 13
      FC-32 MERV 11 MERV 13
      FC-124 MERV 11 MERV 13
      FC-126 MERV 11 MERV 13
      FC-127 MERV 11 MERV 13
      UH-28 MERV 13 NO
      UH-29 MERV 13 NO
      UH-30A MERV 13 NO
      UH-30B MERV 13 NO
      UH-32A MERV 13 N/A
      UH-32B MERV 13 N/A
      UH-36 MERV 13 N/A
      UH-39 MERV 11 MERV 13
      UH-40 MERV 11 MERV 13
      UH-45A MERV 13 N/A
      UH-45B MERV 13 N/A
      UH-50A MERV 11 MERV 13
      UH-50B MERV 11 MERV 13
      UH-131 MERV 13 NO
    • Bert and Candance Forbes Center for Engineering Excellence Building 20A
      Equipment Type Filter Type Potential For Upgrade To
      HV-101 MERV 13 N/A
    • Engineering West Building 21
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 13 N/A
      AHU-2 MERV 13 N/A
      AHU-3 MERV 13 N/A
      AHU-4 MERV 4 Foam Roll Media Needs filter rack
      SF-3 MERV 13 N/A
      SF-5 MERV 13 N/A
      SF-5A MERV 13 N/A
      SF-5B MERV 13 NO
      SF-5C MERV 13 NO
    • Engineering West Addition Building 21A
      Equipment Type Filter Type Potential For Upgrade To
      S-3 MERV 13 N/A
      S-4 MERV 13 N/A
    • English Building 22
      Equipment Type Filter Type Potential For Upgrade To
      S-1 4' Roll Media MERV 4 Needs filter rack
    • Food Processing Building 24
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 13 N/A
      HV-2 MERV 13 N/A
      WALL MERV 13 N/A
    • Faculty Offices East Building 25
      No mechanical ventilation equipment, heating only
    • Graphic Arts Building 26
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 16 N/A
      AHU-2 MERV 16 N/A
      AHU-3 MERV 16 N/A
    • Health Center Building 27
      Equipment Type Filter Type Potential For Upgrade To
      S-1 MERV 14 N/A
      S-2 MERV 14 N/A
      S-3 MERV 14 N/A
      S-4 MERV 14 N/A
    • Housing Administration Building 31
      No mechanical ventilation equipment, heating only
    • Oppenheimer Family Equine Center Building 32
      No filters
    • Clyde P. Fisher Science Hall Building 33
      Equipment Type Filter Type Potential For Upgrade To
      S-1 MERV 16 N/A
    • Walter F. Dexter Building 34
      Equipment Type Filter Type Potential For Upgrade To
      S-1 MERV 13 N/A
      S-2 MERV 13 N/A
      S-3 MERV 13 MERV 16 v-bank
      S-4 MERV 13 N/A
      S-5 MERV 13 N/A
      S-6 MERV 11 N/A, DX Unit
    • Robert E. Kennedy Library Building 35
      Equipment Type Filter Type Potential For Upgrade To
      AH-1 MERV 14 N/A
      AH-2 MERV 14 N/A
      AH-3 MERV 14 N/A
      AH-4 MERV 14 N/A
      HV-1 MERV 14 N/A
      HV-2 MERV 14 N/A
      HV-3 MERV 14 N/A
      HV-4 MERV 14 N/A
      HV-5 MERV 14 N/A
      HV-6 MERV 14 N/A
      HV-7 MERV 14 N/A
      HV-8 MERV 14 N/A
    • University Police Building 36
      Equipment Type Filter Type Potential For Upgrade To
      A/C Unit MERV 11 N/A
    • Mathematics and Science Building 38
      Equipment Type Filter Type Potential For Upgrade To
      S-1 MERV 13 N/A
      S-2 MERV 11 MERV 13
      S-3 MERV 11 MERV 13
      S-4 MERV 11 MERV 13
      S-5 MERV 11 MERV 13
      S-6 MERV 11 MERV 13
    • Engineering South Building 40
      Equipment Type Filter Type Potential For Upgrade To
      AH-1 MERV 11 MERV 13
      SF-1 MERV 11 MERV 13
    • Grant M. Brown Engineering Building 41A
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 Pre-filter MERV 13 N/A
      AHU-1 Final Filter MERV 13 N/A
      AHU-2 MERV 13 N/A
    • Baldwin and Mary Reinhold Aerospace Engineering Laboratories Building 41B
      Equipment Type Filter Type Potential For Upgrade To
      Split MERV 11 NO
    • Aero Propulsion Lab Building 41C
      No filters
    • Robert E. Mott Athletics Center Building 42
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 13 N/A
      AHU-2 MERV 13 N/A
      AHU-3 MERV 11 MERV 13
      AHU-4 MERV 11 MERV 13
    • Recreation Center Building 43
      Equipment Type Filter Type Potential For Upgrade To
      AH-5(E) MERV 13 N/A
      AHU-1 MERV 16 N/A
      AHU-2 MERV 16 N/A
      AHU-3 MERV 16 N/A
      AHU-4 MERV 16 N/A
      AHU-5 MERV 16 N/A
      AHU-6 MERV 16 N/A
      AHU-7 MERV 16 N/A
      AHU-8 MERV 16 N/A
      AHU-9 MERV 16 N/A
      AHU-10 MERV 16 N/A
      AHU-10 MERV 11 NO
      AHU-11 MERV 13 N/A
    • Kinesiology Building 43A
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 11 Pre-Filters NO
      AHU-1 MERV 13 Final Filters NO
    • Alex and Fay Spanos Theatre Building 44
      Equipment Type Filter Type Potential For Upgrade To
      RS-3 MERV 11 MERV 13
      S-3 MERV 13 N/A
    • H.P. Davidson Music Center Building 45
      Equipment Type Filter Type Potential For Upgrade To
      S-1 MERV 8 Roll, Replace Filter Rack MERV 13
      S-2 MERV 8 Roll, Replace Filter Rack MERV 13
    • Theater & Dance Modular Lab Building 45T
      No mechanical ventilation equipment, heating only
    • Crandall Gymnasium & Old Natatorium Building 46
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 13 N/A
    • Faculty Offices North Building 47
      No mechanical ventilation equipment, heating only
    • Science Building 52
      Equipment Type Filter Type Potential For Upgrade To
      MZ-1 MERV 13 N/A
      MZ-2 MERV 13 N/A
      UV-D17 MERV 13 N/A
      UV-E1 MERV 11 NO
      UV-E3 MERV 11 NO
      UV-E22 MERV 11 NO
      UV-E24 MERV 11 NO
      UV-E28 MERV 13 N/A
      UV-E46 MERV 13 N/A
    • Science North Building 53
      Equipment Type Filter Type Potential For Upgrade To
      S-1 MERV 13 N/A
      S-1 MERV 8 Roll Polyester Media, Pre-filter NO
    • Beef Cattle Evaluation Center Building 55
      Equipment Type Filter Type Potential For Upgrade To
      No Filters, Electric Heat only N/A
    • Swine Unit Building 56
      Equipment Type Filter Type Potential For Upgrade To
      No Filters, Electric Heat only N/A
    • Veterinary Hospital Building 57
      Equipment Type Filter Type Potential For Upgrade To
      F-1 MERV 11 N/A, Furnace
    • Veterinary Hospital Annex Building 57A
      Equipment Type Filter Type Potential For Upgrade To
      F-2 MERV 11 N/A, Furnace
    • Welding Building 58
      Equipment Type Filter Type Potential For Upgrade To
      S-1 MERV 11 NO, Furnace, DX Unit
    • Facilities Building 70
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 13 N/A
      AHU-2 MERV 13 N/A
      AHU-3 MERV 13 N/A
      AHU-4 MERV 13 N/A
      AHU-5 MERV 13 N/A
      AHU-6 MERV 13 N/A
    • Fleet Services Building 71
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 11 N/A, Furnace
    • Environmental Health & Safety Building 80
      Equipment Type Filter Type Potential For Upgrade To
      MERV 11 N/A, Furnace
    • Chase Hall Building 115
      No mechanical ventilation equipment, heating only
    • Jespersen Hall Building 116
      No mechanical ventilation equipment, heating only
    • Heron Hall Building 117
      No mechanical ventilation equipment, heating only
    • Student Services Building 124
      Equipment Type Filter Type Potential For Upgrade To
      Coming Soon MERV 13 N/A
    • Poultry Science Instructional Center Building 150
      Equipment Type Filter Type Potential For Upgrade To
      F-1 MERV 11 N/A, Furnace
      F-2 MERV 11 N/A, Furnace
      F-3 MERV 11 N/A, Furnace
      F-4 MERV 11 N/A, Furnace
      F-5 MERV 11 N/A, Furnace
    • J & G Lau Family Meat Processing Center Building 155
      Equipment Type Filter Type Potential For Upgrade To
      FC-1 MERV 11 N/A, Furnace, DX Unit
      FC-2 MERV 11 N/A, Furnace, DX Unit
      FC-3 MERV 11 N/A, Furnace, DX Unit
      FC-4 MERV 11 N/A, Furnace, DX Unit
    • Warren J. Baker Center for Science and Mathematics Building 180
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 13 N/A
      AHU-1 MERV 13 Final Filters N/A
      AHU-1 MERV 11 Final Filters N/A
      AHU-2 MERV 13 N/A
      AHU-2 MERV 11 Pre-filters N/A
      FC 1-1 MERV 13 N/A
      FC 1-2 MERV 13 N/A
      FC 2-1 MERV 13 N/A
      FC 2-2 MERV 13 N/A
      FC 3-2 MERV 13 N/A
      FC 3-3 MERV 13 N/A
      FC 3-4 MERV 13 N/A
      FC 4-1 MERV 13 N/A
      FC 4-2 MERV 13 N/A
      FC 4-3 MERV 13 N/A
      FC 4-4 MERV 13 N/A
      FC 4-5 MERV 13 N/A
      FC 5-1 MERV 13 N/A
      FC 5-2 MERV 13 N/A
      FC 5-3 MERV 13 N/A
      FC 7-1 MERV 13 N/A
    • Construction Innovations Center Building 186
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 15 N/A
      AHU-2 MERV 15, APC, 100% SM, USG N/A
      AHU-3 MERV 15, APC, 100% SM, USG N/A
    • Engineering IV Building 192
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 13 N/A
      AHU-2 MERV 13 N/A
    • Bonderson Engineering Project Center Building 197
      Equipment Type Filter Type Potential For Upgrade To
      AHU-1 MERV 13 N/A
      AHU-2 MERV 13 N/A

    Legends

    Click on the collapsible panel to open and close it.

    • Legends
      Abbreviation Definition
      MERV Minimum Efficiency Reporting Value
      S or SF Supply Fan
      AH or AHU Air Handler
      FC or FCU Fan Coil Unit
      WALL Fan Wall
      HV Heating Ventilator
      CF Ceiling Mounted Fan Coil Unit
      UH Unit Heater
      MZ Multi-Zone Unit
      UV Unit Ventilator
      F Furnace
      *F, followed by a series of number, is an identifier for an A/C unit or other refrigeration unit.
      *A number, or series of numbers or letters, is a unique identifier for that unit. It is specific to that facility and does not correlate to total number of HVAC units.
      MERV Rating Description Application Typical Air Filter Material
      MERV-1 to MERV-4 Basic Filter
      Blocks carpet fibers and lint, but unable to block out much else.
      • Light Residential
      • Window/Split AC
      • Fiberglass
      • Washable Aluminum
      • Synthetic Mesh
      MERV-5 to MERV-8 Typical Filter
      Blocks out common dust, pollen, and some mold spores.
      • Typical Residential
      • Typical Commerical
      • Pleated cotton
      • Polyester
      MERV-9 to MERV-12 Better Filter
      Blocks out most mold spores, smog, fine dust, and pet dander.
      • Allergies
      • Better Residential
      • Better Commerical
      • Pleated cotton
      • Microfine Fiberglass
      • Usually 2" thick or more
      MERV-13 to MERV-16 Superior Filter
      Blocks out bacteria, viruses, smoke, and other microscopic particles.
      • Severe Allergies
      • Hospitals
      • Smoking Lounges
      • Pleated cotton
      • Microfine Fiberglass
      • Usually 4" thick or more
      Minimum % of particles removed by air filter
      MERV Rating E1 particles
      (0.3 - 1.0 microns)
      E2 particles
      (1.0 - 3.0 microns)
      E3 particles
      (3.0 - 10.0 microns)
      MERV-1 - - <20%
      MERV-2 - - <20%
      MERV-3 - - <20%
      MERV-4 - - <20%
      MERV-5 - - >20%
      MERV-6 - - >35%
      MERV-7 - - >50%
      MERV-8 - >20% >70%
      MERV-9 - >35% >75%
      MERV-10 - >50% >80%
      MERV-11 >20% >65% >85%
      MERV-12 >35% >80% >90%
      MERV-13 >50% >85% >90%
      MERV-14 >75% >90% >95%
      MERV-15 >85% >90% >95%
      MERV-16 >95% >95% >95%
      Unless otherwise noted above the following are standard discriptions of listed filters
      MERV 11: Beverage Board Frame (BBF) Pleat, 100% Synthenic Media (SM). Typically 1", 2", and 4" deep filters.
      MERV 13 or greater: V-bank, mini-pleat, all plastic construction (APC), no metal components, 100% synthetic media (SM), down stream gaskets (DSG). Typically greater than 4" in depth.
      Can Upgrade To?
      This only ask the question can it physically be done?, will the filter fit?, not will the system be able to perform adequately. This is a much harder question to answer and must be examined must closer and for each fan system.
      Need To Change?
      For MERV 11 BBF pleats, this is only based on the 6 month requirement to proactively change filters. For MERV 13 or greater filters, a time since last change was given. There are no filter DP alarms associated with these types of filters.

    Equipment and Fixtures

    Facilities Operations has taken select equipment and fixtures out of operation across campus based on physical distancing requirements and other recommendations.

    • Touchless hydration stations (bottle filling stations) remain in service, but most drinking fountains were temporarily placed out of service based on safety guidance. We anticipate drinking fountains will be put back in service in advance of fall quarter 2021.
    • Touchless paper towel and soap dispensers have been installed in many restrooms and labs across campus. Facilities Operations is continuing to work on upgrading any remaining paper towel and soap dispensers to touchless units.
    • Touchless hand sanitizer units have been installed at most locations around campus.
    • Plexiglass barriers have been erected across campus in restrooms, reception areas, and other public facing high traffic areas. Requests for new plexiglass barriers are evaluated on an individual case by case basis and approved based on a combination of factors including, location, frequency and volume of in-person interaction, and current safety guidance.

COVID-19 Safety Concerns and Contact Information

Campus community members who have a COVID-19 facilities-related question or concern may contact our Facilities Help Center or submit their request online directly to our work order system. All requests are prioritized based on risk.

Facilities Management and Development Help Center

Hours of Operation

Monday through Friday, 7:30 a.m. to 4:30 p.m.

Service Request Help Center

FAQ

What can I do to keep myself safe from COVID-19 when I am on campus?

Follow current campus and CDC safety guidance.

  • Wash hands frequently with soap and water for at least 20 seconds.
  • Use hand sanitizer when hand washing is not possible.
  • Avoid touching eyes, nose or face at all times.
  • Cover coughs/sneezes with disposable tissues or other means of covering the mouth.
  • Stay at home when sick (except to get medical care).
  • Get vaccinated.

What is the guidance for face coverings currently?

  • Please visit the "Stay Healthy" page of the Cal Poly coronavirus for the most current guidance regarding face coverings on campus.

Can I get a plexiglass barrier in a private office or conference room for meeting with students or other staff?

  • At this time plexiglass barriers are not required under current COVID safety guidance. Out of an abundance of caution some plexiglass barriers are being installed, on a case-by-case basis, at public facing reception or student services type workspaces. These are workspaces where staff typically do not have a door or private space and must interact face to face with a high volume of walk-in traffic. Staff, faculty, and students are recommended to utilize other safety measures such as utilizing Zoom for meetings or physically distancing. Face coverings are required indoors for all staff, faculty, students, and visitors – whether vaccinated or unvaccinated - and should be utilized whenever meeting with others, including when behind a plexiglass barrier. Face coverings may be removed indoors only when alone in a private office or residence with the door closed.

Can I get a plexiglass barrier in a private office or conference room for meeting with students or other staff?

  • Yes, please check with your department first. Then submit a request in Planon. No chartfield strings required.

Can I have my office sanitized before I return?

  • COVID-19 sanitation protocols have been in place wherever essential staff and activities were present. Sanitation for a space which has not be in frequent use is not part of the recommended practices. Staff and faculty may elect to sanitize their personal work spaces. Cleaning supplies can be procured from the Facilities Operations Warehouse. When regularly occupied and in use, private offices are typically serviced on a monthly basis. A comprehensive list of our cleaning frequencies may be found on our website.

How frequently are waste receptacles serviced?

I have just returned to campus and noticed some pest activity in my office, what do I do?

  • Contact the Facilities Help Center at 805-756-5555 and one of our customer service coordinators will assist you with pest control and cleaning service.

The hand sanitizer in my office is empty. How do I get it refilled?

  • Touchless dispensers or large common area hand sanitizer dispensers can be re-filled by custodial staff. To request a refill, please contact the Facilities Help Center at 805-756-5555 and one of our customer service coordinators will assist you.

Is Campus Lost & Found back in full operation?

  • Yes. Personal and soft surface items such as food containers, water bottles, clothing, etc. will not be accepted at this time.

Will the air exchange rate or MERV filter rating be available for all classroom?

  • Current guidance does not recommend or require collection of air exchange rate data. Air exchange rate data is not collected or available. MERV filter ratings, by building, at the Air Handler Unit (AHU) (HVAC Equipment) level will be available.

Where can I find a list of cleaning frequencies?

  • Cleaning frequencies and services are posted on our website.

What are the locations of touchless hand sanitizer dispensers?

  • Touchless hand sanitizer units have been installed at many locations around campus prioritizing high traffic public spaces, including classroom buildings.

Are there buildings that do not have MERV 13 filters?

  • At Cal Poly we have evaluated all academic building Air Handling Units (AHU) to determine if a higher-rated filter such as MERV 13 or higher could be installed without significant redesign or reconfigurations. Those AHUs that could accept MERV 13 or higher were installed or will be installed once we receive the filter(s). This ongoing work is planned for summer and fall of 2021.
  • There are some buildings which either have no mechanical ventilation or have equipment which is not able to be outfitted with MERV 13 due to age and design.

Does a list exist of classes scheduled in buildings without MERV 13 filters?

  • We have data regarding the MERV filter rating at the Air Handling Unit (AHU) (HVAC Equipment). Most AHU’s serve a zone or quadrant of a building which may include multiple rooms. We do not have a list of MERV 13 rating by class schedule.

How are urgent Facilities requests prioritized? Is there a system for submitting urgent requests?

  • Yes! All Facilities related inquiries and requests may be submitted to the Facilities Management and Development Help Center.
  • All requests are reviewed by a Facilities Customer Service Coordinator and assigned a standardized priority number based on risk.

Should I install a portable air cleaner (PAC) in my office?

  • According to the CDC, building ventilation systems may be supplemented with portable high efficiency particulate air (HEPA) cleaners to reduce the number of infectious particles in the air and provide enhanced protection from transmission between persons.
  • PAC's are not required under CSU HVAC and COVID-19 safety guidelines.

What types of work areas would most benefit from installing a PAC?

  • In building rooms with no openable windows and where ventilation systems cannot increase the supply of outside air and/or where the system cannot handle a MERV-13 filter rating or higher.
  • Filter ratings by building can be viewed on the FMD COVID-19 Info website.

How do I choose a PAC for my office?

  • In choosing a portable HEPA unit, select a system that is appropriately sized for the area in which it will be installed. This determination is made based on the air flow through the unit, which is typically reported in cubic feet per minute (cfm). Many portable HEPA filtration units are assigned a Clean Air Delivery Rate (CADR).
  • Use the 2/3’s Rule: Air Filtration Standards – AHAM Verifide
  • When choosing a certified room air cleaner, select those with CADR ratings that meet the 2/3’s rule for you space and use the Tobacco Smoke rating, which is comparable to aerosol viruses. Click here for a list of certified room air cleaners.
  • Note: Departments are responsible to purchase and maintain portable air cleaners.
  • Departments are advised to consider the existing electrical load in a room before connecting a PAC. Do not connect a PAC to a circuit which may cause the circuit to overload (breaker trip) as this can create an electrical safety hazard and may result in disruption to business or academic operations due to a loss of power.
  • For guidance on placement of a PAC in consideration of airflow and CDC guidelines please contact environmental-health-safety@calpoly.edu or 805-756-5555 to be connected with an EHS professional.

Can I utilize fans in my classroom or office?

  • The CSU’s early guidance during the COVID-19 pandemic recommended against the use of ceiling fans or portable fans due to concerns they could inadvertently spread COVID between room occupants. The CSU has since adopted updated CDC guidance to advise that ceiling fans can help improve air circulation in a space if set to blow upward toward the ceiling, and portable fans can provide additional fresh air ventilation if placed in an open window blowing to the outside. Facilities is only able to provide a limited number of temporary fans to provide temporary ventilation for spaces that are currently impacted by an HVAC breakdown while repairs are being made. Departments may elect to purchase portable box fans to place in open windows where appropriate. Use of small personal fans for comfort is only permitted in a single occupancy office or room.

Why does the guidance recommend to open windows in other spaces, but close restroom windows?

  • Restroom exhaust fans are meant to draw air up and out of the room. COVID-19 is found in fecal matter, which can be aerosolized through flushing. There is additional aerosolization of COVID-19 in restrooms due to this. Opening a window interferes with the airflow of the exhaust system and can cause turbulence of the airstream allowing particles to move sideways instead of up. That is why closing the windows in restrooms is recommended so that the exhaust system operates efficiently drawing particles up and out.

What has been done to ensure good ventilation in academic buildings?

  • Please review the section on HVAC on our COVID-19 Response page for more information. Questions may be directed to the Facilities Help Center at facilities-cbs@calpoly.edu.

Can I open the windows in my classroom?

  • If the windows are operable, they may be opened to increase fresh air in the room. Not all windows may be operable, especially in buildings with cooling systems. If a window is not working properly please contact the Facilities Help Center at facilities-cbs@calpoly.edu or call 805-756-5555 to report the issue.
  • The ventilation systems in all academic buildings have been serviced within the past year to implement COVID-19 safety measures and ensure good operable condition.

Should doors be propped open for additional ventilation?

  • Most doors which open to an interior hallway are considered fire doors and the hallway is considered a fire corridor. Due to fire and life safety building codes fire doors must remain shut.
  • Doors which open to the exterior of the building such as a courtyard or exterior hallway may potentially be propped open. If you are unsure if your door can be propped open contact the Facilities Help Center with the location, including building and room number, at facilities-cbs@calpoly.edu.
  • The ventilation systems in all academic buildings have been serviced within the past year to implement COVID-19 safety measures and ensure good operable condition.

Facilities Management and Development Help Center

Hours of Operation

Monday through Friday, 7:30 a.m. to 4:30 p.m.

Service Request Help Center

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