Events

Event Support

Facilities Operations offers a wide selection of supply rentals and services for on-campus events. We are here to support any event ranging from small meetings and club events all the way to large conferences and department commencements.

If you are planning an event and are interested in renting event supplies or need event support, please email the Event Supply Form to facilities-cbs@calpoly.edu. In order to provide the best possible service for your event, university departments, auxiliaries, and student organizations are encouraged to submit supply rental requests at least one week prior to the event date.

Rental Fees

Item Unit Price
6’ Banquet Table $3.00
8’ Banquet Table $3.00
Chairs $0.25
Podium $5.00
A-Frame $5.00
Zero Waste Set $2.00
Compost Bin $1.00

Rental supplies are offered on a first-come, first-serve basis. All supply charges are based on a 24-hour period.

Zero Waste

Interested in planning a zero waste event? Facilities Operations provides a three-bin zero waste set that includes a compost, recycle, and landfill waste bins. In addition, the Zero Waste Ambassadors support large events in an effort to manage waste from events. For more information about the Zero Waste Ambassadors program, contact cpzerowaste@calpoly.edu or complete the zero waste interest form.

Additional Services

Additional services are subject to scheduling and labor availability and must be prearranged. Labor charges are based on actual hours worked.

Service Price
Delivery & Pickup $35.00
Self-Serve Pickup $0
Supply Setup & Takedown $35.00 per hour/laborer

Additional Support

Additional trade support is provided upon request as a chargeback service. Requests may be submitted online or via email at facilities-cbs@calpoly.edu.

Please include your event start and end date and requested service dates and times. Additional support services include, but are not limited to the following:

Service Trade
Sprinkler Service Landscape Services
Power Supply Electric Shop
Stages/Platforms Carpenter Shop
Moving Moving/Surplus
Space Refresh Custodial

Policies

The renter is responsible for rental items until they are picked up by Facilities Operations. Rental items are returned as they were delivered. Missing or damaged rentals may result in a charge for the full retail item cost.

Any excessive clean-up of the rental items may result in a charge to the requesting department or club. In order to avoid a clean-up fee from Facility Services, please make sure all event generated trash has been picked up and removed out of room. Also all room furniture has been moved back into original locations.

Other Campus Services

  • University Catering
  • Classroom Technologies
  • University Scheduling
  • Conference and Event Planning
  • Procurement Services
  • Environmental Health & Safety