Facilities Supplies and Services
How To Buy
Below are the basic steps to procure these goods and/or services at Cal Poly. If you have a complicated and/ or a multi vendor project please contact your Procurement Specialist immediately.
Competitive Bid Requirements
No bid necessary; one quote
Procurement process
- Select a vendor
- Obtain a quote from the vendor
- If the vendor will provide any services on campus, enter a Requisition for your assigned Procurement Specialist to contract with a Purchase Order
- Otherwise, place the order with the vendor
- CSUBUY vendor – place order via CSUBUY paying with a ProCard
- All other vendors – place order directly with vendor
- Vendor provides invoice upon goods and/or services received by Cal Poly
Payment
Purchase OrderPro Card
Vendor Payment Request Form
Competitive Bid Requirements
Two to three vendor quotes required
Procurement process
- Select 2-3 vendors to obtain quotes, see preferred vendors in each category
- Review quotes and select the solution that best fits your needs
- Enter a Requisition, include all quotes obtained and specify desired vendor for your assigned Procurement Specialist to contract by Purchase Order
- Once the PO is sent to vendor they may process the order or commence work
- Vendor may submit invoice(s) per PO contract or after work is completed or goods received
Payment
Purchase OrderContact your assigned Procurement Specialist