Applicant Instructions

  1. After launching the Employee Fee Waiver Application, a DocuSign PowerForm will prompt for your name and email as the Employee and the names and email addresses of all appropriate individuals.
  2. If your “Manager” and “Director/Dept. Head” are the same individual please leave “Manager” blank. Note: if you know any of the signers will be out of the office when the form is being routed, you may replace the signer with another individual who has designated authority to sign in their absence.
  3. Select “Begin Signing”. The following message will appear, “Your PowerForm has been successfully activated for signing. Email notifications have been sent,” indicating that a message has been sent to your email address which authenticates your identity and allows you to “Continue”.
  4. Navigate to your email account and search for an email from the DocuSign System dse_na2@docusign.net.
  5. Click on “Review Documents” located in the body of the email to complete the submission of your form. Please note that you must make at least one change to the form in order to select the “Finish Later” option from the “Other Actions” dropdown menu. Otherwise you will be required to start over.

You can also create an account so you may follow the progress of your form as it is routed for review and approval. Sign in using your Cal Poly Username and Password. Further information on creating/accessing your account can be found on the Service Desk.

Reviewer Instructions

Manager

  • If applicable, reviews operational needs to determine if release time for one course per term is feasible.

Director/Dept Head

  • Review courses to determine if "Job Related" or "Work Related" based on employee's Job Description and Individual Career Development Plan.
    • Work Related – courses which have a direct relation to the employee’s current position; taken to enhance skills required to perform current job duties or newly assigned tasks.
    • Career Development – courses which enhance skill for the purpose of career growth within the CSU.
  • If applicable, reviews operational needs to determine if release time for one course per term is feasible.

Division Head/Dean

  • Review and approve if applicable.